Secretary D

5 months ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID**:163343**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Camp Hill Veterans' Memorial Building - QEII**
**Department**:OPCZ Geriatrics Administration**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:30-Aug-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Under the direction of the Health Services Director, Veterans Services, this position provides administrative support to the Camp Hill Veterans Services leadership team. The administrative support provided includes Human Resources functions which include creating job requisitions,, coordinating the job competition process such as organizing skills testing and scheduling, setting up, and preparing for job interviews. This position provides support to schedule meetings, take minutes, make inquiries and gather information on behalf of the medical director, managers and staff. Other important duties include payment of invoices, petty cash transactions, purchasing of materials, maintaining records of staff licensure, and coordinating with IT, Engineering, and outside contractors. In addition, the administrative assistant will respond to requests and inquiries and assist with manager, colleagues, and stakeholders on an as-needed basis, including coverage with other administrative staff in the portfolio.

**About You**:
We would love to hear from you if you have the following:

- Grade 12 plus graduate of a recognized office administration / business / secretarial program or an equivalent combination of education, training and progressively responsible experience
- Two years recent experience in a related administrative role required
- Excellent communication, interpersonal, prioritizing, organizational and customer services skills required.
- Advanced working knowledge of computers required, including Microsoft Office, Word, Excel, PowerPoint, Outlook and Database Programs
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
- Experience utilizing technology to create efficiencies and streamline tracking and retrieval of information.
- Experience taking and producing minutes
- Ability to deal with a variety of contacts and large volumes of information, both in electroic and hard copy format
- Ability to organize and coordinate, while being attentive to detail
- Frequent and prolonged use of technology
- Ability to work under pressure with regular time constraints
- Competencies in other languages preferred, French an asset

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent Full-time Position; 70 hours bi-weekly

**Compensation and Incentives**:
$20.36 - $23.14 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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