Secretary D

6 months ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID: 162644**
**Company: Nova Scotia Health**
**Location: Central Zone, Mumford Site, Halifax**
**Department: PHC CZ LA Family Practice & CDM**
**Type of Employment: Permanent Hourly PT (90% FTE) x 1 position(s)**
**Status: NSGEU** **Admin Professionals Position**
**Posting Closing Date: 18-Aug-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**Responsibilities**:
The incumbent provides office, secretarial, and administrative support to the Newcomer Health Clinic patients and team members in the Primary Health Care Department within the Nova Scotia Health Authority, Central Zone. The incumbent functions as primary point of contact for the Newcomer Health Clinic, handling patient bookings and recalls, organizing translation services, billings, and other office related duties. The incumbent may also provide additional support to individuals, organization-wide committees/task forces/foundations/auxiliaries/community groups as assigned. On an as needed basis, the incumbent may also provide general administrative coverage in the absence of other secretaries reporting within the portfolio or across the provincial Primary Health Care system.

**Qualifications**:

- Grade 12 plus graduate of a recognized office administration / business / secretarial program or an equivalent combination of education, training and progressively responsible experience
- Two years recent related experience required
- Medical terminology required
- Proficiency in Nightingale is an asset (electronic medical record)
- Speed and accuracy in document transcription
- Competency in the management of computer files
- Typing of 60 wpm
- Proficiency in advanced word processing functions
- Proficiency in spreadsheets and databases
- Proficiency physician billings (MSI and / or IFHP) is an asset
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Strong organizational, time management and planning/prioritization skills
- Valid driver's license and access to a car given travel between sites is required
- Competencies in other languages preferred, French and Arabic an asset

**Hours of Work**:

- Permanent part-time position; 67.5 hours bi-weekly.

**Salary Information**:
$20.36 - $23.14 hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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