Administrative Assistant

6 days ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID**:156678**
**Company: Nova Scotia Health**
**Location**:Provincial** Zone, **Halifax Infirmary Robie Street Entrance - QEII**
**Department**:MED Strat Dal FM - VP9 - CCZ**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:21-Aug-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Reporting to the Provincial Manager, Department of Family Practice, Medical Affairs, the Secretary D will be part of a provincial patient onboarding team supporting the attachment of individuals from the Need a Family Practice Registry (NAFPR) to family practices/providers across the province.
The Secretary D will be part of a provincial patient onboarding team consisting of RNs and LPNs that work in collaboration with other allied health professions, NPs and Family Physicians in practices and communities across NS to attach patients to those community practices with capacity.
While the majority of this position will work virtually, there will be a requirement to work at multiple sites and travel between various community locations throughout the province as required.
The Secretary D works with teams, partners and community following a customer service approach. This position provides general administrative support for the office, confidential records management and data entry, reception for the general public, and specific program support.

Duties include, but are not limited to:

- Providing phone and office reception for public inquiries
- Processing incoming and outgoing mail
- Ordering office supplies through purchase orders and SAP
- Minute taking for meetings
- Booking meetings, travel arrangements, professional development activities for team members
- Processing petty cash, staff travel claims and expense invoices
- Coordinating office inspections and maintenance requests
- Organizing office supply inventory
- Collect payments and/or issue receipts for services
- Providing guidance to staff on administrative procedures
- Coordinating inventory of program supplies and ordering supplies
- Coordinating annual resource order for programs
- Providing coverage for other administrative support across the program as needed
- Completes other duties as assigned

**About You**:
We would love to hear from you if you have the following:

- Successful completion of post secondary education in a recognized Office Administration / Medical Secretarial Program, with Medical Terminology required
- Minimum of 1 year experience in office administration required
- Experience with EMRS-MedAccess and Accuro considered an asset
- Demonstrates an understanding of the core competencies for administrative professionals
- Able to build partnerships and work cooperatively and collaboratively in a multi-disciplinary setting with a strong focus on community
- Demonstrated ability to communicate effectively
- Skills working in inclusive environments and able to interact effectively with diverse individuals, groups and communities
- Demonstrated ability to manage time and prioritize
- Ability to use office technology effectively and efficiently
- Demonstrates an understanding of core competencies CPR/First Aid
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent Full-Time (100%) position, 70 Hours Bi-Weekly

**Compensation and Incentives**:
$20.36 - $23.14 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

**Follow Us

  • Administrative Assistant

    7 days ago

    Halifax, Nova Scotia, Canada MaRayTech Consulting Ltd. Full time

    We are MaRayTech Consulting Ltd., an IT services provider with a focus on the financial sector that primarily serves insurance companies, banks, and FinTechs. We have a fantastic new job opportunity for an Administrative Assistant with previous admin experience in a customer-focused environment, strong administration skills, including minute taking, letter...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada CUA Full time

    Members of the CUA Team work to create and deliver a great banking experience to 20,000 individuals and businesses across Nova Scotia. The CUA Difference is a combination of flexible products, personalized service and quick decisions made and delivered by people who know and love our Province. CUA's continued growth and member satisfaction reflects a team of...

  • Administrative Assistant

    6 days ago

    Halifax, Nova Scotia, Canada CUA Full time

    Members of the CUA Team work to create and deliver a great banking experience to 20,000 individuals and businesses across Nova Scotia. The CUA Difference is a combination of flexible products, personalized service and quick decisions made and delivered by people who know and love our Province. CUA's continued growth and member satisfaction reflects a team...

  • Administrative Assistant

    1 week ago

    Halifax, Canada Arthritis & Injury Care Centre Full time

    If your professional customer service skills are enhanced by a can-do positive attitude, this is a fantastic opportunity to join the Arthritis & Injury Care Centre team. As an Administrative Assistant with Arthritis & Injury Care Centre you will be the face and front line of this organization. **Primary Duties** **As an Administrative Assistant, you...

  • Administrative Assistant

    1 week ago

    Halifax, Nova Scotia, Canada CUA Full time

    Members of the CUA Team work to create and deliver a great banking experience to 20,000 individuals and businesses across Nova Scotia. The CUA Difference is a combination of flexible products, personalized service and quick decisions made and delivered by people who know and love our Province. CUA's continued growth and member satisfaction reflects a team...

  • Administrative Assistant

    2 days ago

    Halifax, Canada Acuity Counselling and Therapy Services Inc. Full time

    **Administrative Assistant** Acuity Counselling and Therapy Services is a multidisciplinary practice with a fast paced environment that is committed to providing timely mental health services to clients in need. We are looking to hire an Administrative Assistant to assist in running the front desk area at our clinic. **Key Responsibilities**: - Answer and...

  • Administrative Assistant

    3 weeks ago

    Halifax, Canada Thrive Occupational Therapy Full time

    **Job description** **About Thrive Therapy** Thrive Therapy is proud to be a locally owned and operated company dedicated to providing children, youth, and adult healthcare services across Nova Scotia. We believe that every person is entitled to a satisfying and meaningful life. Our mission is to support and empower our clients to achieve their goals,...

  • Administrative Assistant

    4 days ago

    Halifax, Canada Dalhousie University Full time

    Position Information **Position Title** - Administrative Assistant**Department/Unit** - President's Office**Location** - Halifax, Nova Scotia, Canada**Posting Number** - S222-24**Employee Group** - DPMG**Position Type** - Term**Duration of Contract (if applicable)** - Three Years**Employment Type** - Full Time**Full-time Equivalency (FTE)** -...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Carecor Full time

    **Why Choose Us** Our reputation of quality is enhanced by the dedication of our people and the relationships we build. We are committed to connecting employees with flexible and rewarding work. Our “exemplary standing” with Accreditation Canada is held to the highest regard and is a testament to the fact that we uphold the same hiring standards and...

  • Administrative Assistant

    6 days ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - Reporting to the Chief of Police, this position provides effective control, operation and executive assistance to the Office of the Chief of Police. The position assists the Chief of Police in the areas of communication, planning, report preparation and supervision of support staff. This highly confidential position requires excellent...

  • Administrative Assistant

    1 week ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Physiotherapy **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S303-23 **Employee Group** - NSGEU Local 77 **Position Type** - Term **Duration of Contract (if applicable)** - 1 year **Employment Type** - Full...

  • Administrative Assistant

    4 days ago

    Halifax, Canada Dalhousie University Full time

    Position Information **Position Title** - Administrative Assistant**Department/Unit** - Faculty of Management - General**Location** - Halifax, Nova Scotia, Canada**Posting Number** - S347-24**Employee Group** - NSGEU Local 77**Position Type** - Term**Duration of Contract (if applicable)** - 1 year**Employment Type** - Full Time**Full-time Equivalency...

  • Administrative Assistant

    2 weeks ago

    Halifax, Canada Groupe Rainville & Frères (Maçonnerie Rainville & Frères et Groupe Axino) Full time

    **Administrative assistant - Construction** **Halifax, Nova Scotia** **Full-time -Permanent - Salary starting at 50k** **Overview** We are looking for an administrative assistant to support the construction management team. **Main duties**: - Office procedures (timesheet, expense report and other procedures) - Control budget expense by tracking...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Dalhousie University Full time

    Position Information **Position Title** - Administrative Assistant **Department/Unit** - Communication Sciences & Disorders **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S032-25 **Employee Group** - NSGEU Local 77 **Position Type** - Term **Duration of Contract (if applicable)** - 1 year **Employment Type** - Full Time **Full-time...

  • Administrative Assistant

    4 days ago

    Halifax, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • Administrative Assistant

    6 days ago

    Halifax, Canada FAIRVIEW COVE AUTO LTD Full time

    _Luxury Automotive Administrative Assistant _ Please forward your resumé to: Mr. Jamie Campbell or Mr. Zach Walker Atlantic Acura 30 Bedford Highway Halifax, NS B3M 2J2 Fax: (902) 443-4284 Please note that we thank all applicants but only those being considered will be contacted. No phone calls please. **Job Types**: Full-time, Permanent **Salary**:...

  • Administrative Assistant

    4 days ago

    Halifax, Canada Mi'kmaw Native Friendship Centre Full time

    **Employment Opportunity**: Administrative Assistant **Location**: Halifax, NS **Salary Range**: $29.13 per hour **Employment Term**: Contract November - March 31, 2025 (possibility of annual renewal), Full time and Part time available (1.0 and 0.3) (Some evenings, weekends or Holidays if required) **Reports To**: Health Director and Clinical...

  • Administrative Assistant

    2 weeks ago

    Halifax, Canada High Class Driving School Inc Full time

    At High Class Driving School, we help students to become a safe driver and confident behind the wheel of the car. Our driving courses offer both classroom and practice behind the wheel. Through our course, students will develop the defensive driving skills and accident avoidance skills. Our courses are engaging and relevant. We base the courses in all of...

  • Administrative Assistant

    2 weeks ago

    Halifax, Canada Orthopaedic Surgery Full time

    We are a busy surgical practice looking for an experienced Surgical Administrative Assistant. You must be able to work in a fast-paced, professional, surgical environment. High school education minimum with college degree medical administration is preferred. Our team is strongly committed to inclusion and diversity within its community and welcomes all...

  • Administrative Assistant

    2 days ago

    Halifax, Canada Orthopaedic Surgery Full time

    We are a busy surgical practice looking for an experienced Surgical Administrative Assistant. You must be able to work in a fast-paced, professional, surgical environment. High school education minimum with college degree medical administration is preferred. Our team is strongly committed to inclusion and diversity within its community and welcomes all...