Human Resources Administrative Assistant

6 months ago

Toronto, Canada Workplace Safety and Insurance Board Full time

The Workplace Safety and Insurance Appeals Tribunal (WSIAT) is seeking a highly motivated and accomplished Human Resources Administrative Assistant to provide a range of administration support and coordination services to the Director, Associate Director and management team of the Human Resources Department related to the management and administration of HR policies and procedures, special projects and issues management in a high profile, sensitive and confidential work environment. The salary range for this position will be $55,357 - $75,283 per annum.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the **OPS Anti-Racism Policy** and the **OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's **Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: In this exciting role, you will:

- Manage tracking systems and monitors status of HR activities/issues, and special projects, alerting the Director, Associate Director and HR management of emerging issues/trends that could impact the operations and services of the department.
- Support issues management by initiating and coordinating requests for information, tracking, and expediting the preparation of responses, backgrounders, briefing notes, and correspondence.
- Oversee and coordinate content and preparation for meetings with internal/external stakeholders on a range of HR issues/priorities.
- Manage department calendars by identifying and resolving scheduling conflicts, utilizing judgment and discretion to assess competing scheduling priorities in a fast-paced, dynamic work environment
- Participate in meetings to engage in planning, scheduling, and assessing priority items for action in HR; monitors, tracks, and reports on workflow; maintains and manages forward deadlines.
- Maintain ongoing knowledge of the activities of HR, as well as emerging issues within the Tribunal that may impact the services and operations the department.
- Based on broad general instructions, research, develop, and compose/prepare a wide variety of information materials such as correspondence, presentations, statistics, reports, briefing notes, proposals, or other documentation.
- Review and edit a variety of documents for internal consumption, suggests changes in content, ensures accuracy in spelling as well as the correct use of terminology, format, and grammar.
- Expertly determine appropriate presentation style of written materials, software format, best layout, graphics, etc., in order to meet the purpose of the information and the needs of the intended audience; coordinates distribution to various internal and external recipients.
- Coordinate the development, implementation and maintenance of policies, procedures, processes, and systems for the internal administration of HR and make recommendations on the improvement and optimization of administration, issues management and project activity best practices, methods and procedures to ensure the effective and efficient provision of HR and special project coordination services.
- Coordinate retention schedules with the ability to recognize documents of historical or ongoing significance.
- Develop and maintain effective working relationships with all WSIAT managers and employees, and as applicable, external stakeholders.
- Administer the procurement of office supplies for the department and the processing of invoices and contracts for approval and coordinating payment through the Finance.
- Maintain files in accordance with established record retention protocols and administering the necessary organization of such files.
- Such other duties as may be assigned.

**How do I qualify?**:
**Knowledge, Skills and Abilities**:** Knowledge and Experience**
- Demonstrated knowledge of the Human Resources department mandate, priorities, and operations, as well as administrative processes, best practices, policies, and procedures.
- Strong organizational and time management skills to manage calendars when booking a high volume of appointments and meetings; plan and organize the arrangements for and confirm meetings; develop agendas, prepare, and distribute background and supporting materials; participate in meetings to engage in planning, scheduling, and assessing priority items for action; monitor track and report on workflow.

**Communication and Interpersonal Skills**
- Strong interpersonal, verbal communication and customer service skills to develop and maintain

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