Meeting Manager

4 months ago

Toronto, Canada Aliant Resources Full time

**Posting Status**:Upcoming opportunity

**Job Title**:Meeting Manager

**Department**:Event Co-ordination

**Location**: Toronto Office (Downtown)

**Company**: Aliant Resources

**Job Type**:Full-Time (18 Month Contract )

**Salary**: Commensurate with experience

**Consider Your Next Career with Aliant Resources**:
Aliant Resources is a dedicated provider of staffing services, committed to promoting diversity, equity, inclusion, and belonging in all facets of our operations. We firmly believe that a diverse and inclusive workforce strengthens our organization and contributes to the success of our clients. We believe in the core values of trust, fairness, excellence, creativity, collaboration, efficiency and responsiveness. We invite you to join our team

**Coordination**:

- Coordinates and executes all aspects of assigned events including room set-ups, audio-visual requirements, floor plans, invoicing and post-event reporting
- Serve as the main point of contact for clients planning meetings and events
- Conducts on-site inspections/tours of contracted space with clients
- Provide expert guidance to clients on meeting setups, logístical planning and other event-related services.
- Collaborate closely with clients to understand their event requirements, objectives, and preferences.
- Develop detailed event plans, including cost estimates, timelines, and logístical arrangements.
- Oversee event from setup to breakdown, ensuring that all arrangements are executed according to client specifications.
- Consult and recommend on in-house services and pricing information.
- Liaises with all suppliers and contractors, ensuring building guidelines and specifications are understood followed and all client logistics are received and distributed accurately
- Promotes and up sells all our services and all our official and exclusive partners.

**Customer Relations**:

- Communicates daily with clients, departments, suppliers and contractors to ensure smooth efficient staging of event.
- Provide exceptional customer service, addressing client needs and inquiries promptly and professionally.
- Foster strong relationships with clients, vendors, and stakeholders to deliver exceptional event experiences.
- Guides, educates, and assists in the development and training of Event Coordinators and fellow meeting managers.
- Participates in performance reviews of event coordinators

**Administrative**:

- Maintain accurate and up-to-date event records, client communications, and documentation.
- Review new business and assign events to Meeting Managers accordingly
- Assists in the department operation by participating in Facility Operations meetings and producing various monthly reports when required.
- Forecast event details for future events in the Meeting Manager's portfolio, as part of the yearly budgeting process

**Job Skills and Requirements**
- 1-2 years of experience working in Event/Meeting planning, preferably in a hotel, related venue, or planning organization
- Proven organizational skills and the ability to manage multiple events simultaneously.
- Strong understanding of event logistics, audiovisual equipment, and room setups
- Excellent communication and interpersonal skills, with the ability to build rapport with diverse clients and teams.
- Proficient in Microsoft Office Suite, including Teams, Word, Excel and other relevant tools is required
- Proficient in using event management software (Ungerboeck) and floorplan software is an asset
- Fluency in French is an asset
- Ability to work early mornings, evenings, weekends, and extended hours as required by event schedules.

**Why Join Us**:

- Be part of a diverse and inclusive workplace
- Contribute to the delivery of essential services
- Opportunity for professional growth and development

**Diversity Statement**:
At Aliant Resources, We are committed to building a workforce that reflects the communities we serve and to promoting a diverse, anti-racist, inclusive, accessible, merit-based, respectful, and equitable workplace. Our belief is that a diverse and inclusive workforce strengthens our company and enhances the success of our clients, to create a workplace that truly reflects our society.

**Accessibility Statement**:
**Accommodations process/policy**:
We are committed to providing accommodations to individuals throughout the recruitment process and during their employment with us. We understand that everyone's needs are unique, and we will work closely with you to ensure that your specific requirements are best met.

**How to apply**:

- Your cover letter and resume combined should not exceed three (3) pages.

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