Events & Meeting Coordinator

1 week ago

Greater Toronto Area, Canada sixsense strategy group Full time

Job Title: Event & Meeting Coordinator

Location: Hybrid (Toronto, ON)


About Us:

We are Sixsense Strategy Group (www.sixsenseinc.com), a boutique consulting company with a singular focus on the life sciences industry. Our strategists and scientists collaborate to provide a unique and refreshing approach to strategy. We work with a breadth of clients, especially those launching new therapies or entering new disease areas and looking for strategic partners.

We have had the honor of working with numerous Canadian, US, and European pharmaceutical and biotech clients, including Apellis Pharmaceuticals, EMD Serono, Sage Therapeutics, Spark Therapeutics, Alnylam Pharmaceuticals, Arena Pharmaceuticals, Neurogene, Chiesi, Intercept, bluebird bio, Ovid, Jazz Pharma, Flexion Therapeutics, Sobi, Vertex Pharmaceuticals, and many others.


Our Values:

At Sixsense, we live by our values of Achievement, Integrity, Collaboration, and Entrepreneurial Spirit. These principles drive our work and our partnerships, ensuring we bring the best results for our clients.

We are currently looking for an Event & Meeting Coordinator to join our team. This is an entry-level, full-time role supporting client project delivery.


Key Responsibilities:

  • Event Logistics: Collaborate with project teams to ensure the delivery of event logistics.
  • Compliance Documentation: Track and deliver documentation for compliance reporting.
  • Event Materials: Develop invitations, agendas, and PowerPoint presentations.
  • Stakeholder Communication: Interact across project teams, with healthcare professionals, and vendor contacts.
  • Customer Service & Support: Provide consistent customer service and logistics support, ensuring timely communication of meeting information to and from clients, project team, and participants.
  • Coordination & Negotiation: Initiate and maintain contact with key individuals for clarification, coordination, and negotiation of critical issues.
  • Meeting Preparation: Execute and coordinate contracts, payments, meeting invitations, reminder emails, and correspondence as required.
  • Event Support: Provide support for virtual meetings and in-person meetings.
  • Post-Project Reporting: Deliver post-project expense reporting and reconciliation.
  • Registration Management: Create, customize, and maintain virtual registration processes.


Qualifications:

  • Education: Bachelor’s degree in Event Management, Hospitality Management, Marketing, Business Administration, or a related field.
  • Meeting Coordination Experience: Knowledge and experience with meeting processes, principles, and best practices.
  • Customer Service Excellence: Exceptional customer service skills.
  • Pharmaceutical Event Experience: Experience with the preparation and execution of advisory boards for pharmaceutical clients is an asset.
  • Immediate Availability: Availability to start working full-time within 3 weeks of receiving an offer.
  • Writing and Communication Skills: Proven writing/communication skills with high attention to detail—both in reports and in tailored PowerPoint content.
  • Organizational Skills: Exemplary organizational and time management skills.
  • Prioritization Abilities: Strong capability in juggling priorities to meet deadlines while consistently producing high-quality outcomes.
  • Technical Skills: Proficiency in MS Office, with expertise in PowerPoint.
  • Eligibility & Travel: Ability to work in Canada legally for any employer, a valid passport, and the ability to travel to Europe and the USA.


Why Join Us?

Sixsense Strategy Group offers an exciting, dynamic work environment. Starting on day one, you are a contributing member of our highly valued team of consultants, working in support of our clients' success. Your professional development will be on a steep curve as you work closely with our project teams in interesting therapeutic areas.

Our onboarding process is designed to welcome and set you up for success in our collaborative environment. In the first three months, we provide opportunities for regular check-ins with our managing partner and business operations manager to provide feedback, gather insights on your development, and support your growth. A mentor is assigned to each new hire to ensure a trusted resource is available for guidance and support.


Career Growth:

Career progression is merit-based at Sixsense, with advancement determined by demonstrating the capabilities required at each level of the consulting path.


Benefits:

Sixsense offers competitive compensation, an opportunity to earn a bonus of up to 10% of your gross salary, an RRSP matching program, group health and dental benefits, travel insurance, and more.

Sixsense is an equal-opportunity employer and is committed to providing employment accommodations in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act. Please advise us if you require an accommodation.


How to Apply:

If you’re ready to contribute to a dynamic team and help support impactful client projects, we’d love to hear from you You can apply directly on LinkedIn or send your resume and cover letter to our Director, People, Culture & Operations at careers@sixsenseinc.com, specifying that this application is for the Event & Meeting Coordinator role.

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