Office Coordinator

1 week ago

Calgary, Canada Matrix Solutions Inc. Full time

**Office Coordinator**

At Matrix Solutions we collaborate across services, disciplines, and geographies to deliver responsive, locally connected, and scalable solutions customized to our clients’ projects and environmental challenges. Our integrated approach is supported by talented professionals and a project management model that encourages synergies, promotes service excellence, and provides cost and time savings.

**WHO WE ARE**

A Canadian‑owned environmental and engineering consulting company, with employees strategically located across the country from British Columbia to Ontario.

**OUR MISSION**

Our people fuel a solutions powerhouse, tailoring our work for clients and projects where environmental stewardship matters and where we can make a difference.

**OUR VISION**

To be a company where our people and clients can’t imagine working with anyone else.

**OUR COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION**
Our team is made up of diverse people working collaboratively towards common goals. We value the contributions and perspectives of all employees and are committed to equity and diversity initiatives to create a feeling of belonging for all of our people. When we are inclusive and diverse in a way that reflects the broader world we serve, we are able to draw from a wider community of excellence within the regions we operate.

**WHAT WE DO**

We partner with clients and communities to solve challenges. It’s our job to power progress and shape a better future where our clients, people, communities, and environment thrive.

**Are you looking to**
- Provide excellent service to both internal and external clients or stakeholders
- Be responsible for ensuring an optimal work environment for staff by maintaining amenities and promoting safety standards
- Support inventory management, manage furniture/equipment, maintain multiple projects, and work with a variety of personnel
- Take part in our mentorship program and further your career development
- Have autonomy and the opportunity to interact and work with a community of technical experts from other Matrix regions
- Join a well-respected environmental consulting company where the majority of employees are also shareholders

As an **Office Coordinator,** you will join our **Calgary, Alberta** office as part of our Facilities team. The successful applicant will be involved in a broad range of projects with responsibilities as follows:

- Assemble new hire packages and complete schedule shipping to our offices across Canada
- Coordinate all mail and courier requirements, including receiving and sending packages
- Ensure the office is provided with equipment, supplies, and services necessary for daily operations
- Serve as an onsite contact for building management and local vendors / service providers
- Assist in preparation and maintenance of meeting rooms and provide resources where needed
- Have a strong client service commitment and ability to provide client satisfaction
- Follow up and complete Facility Service requests
- Proactive in assisting with evacuations, inspections, and committed to health and safety
- Seek to continuously improve processes, systems, and client satisfaction
- Enthusiastic about environmental awareness and recycling integrity
- Drive best practices and standardization across all Facilities
- Oversee cleanliness of physical space, ensuring materials are organized and guaranteeing a safe work environment

**What We Are Looking For**
- High School Diploma or General Education Degree (GED)
- 2+ years of experience in an administrative or reception role
- Excellent communication and organizational skills
- Strong team player with a client service focus
- First aid training and capabilities with AED considered an asset
- Demonstrate confidentiality in dealing with business/contract information
- Recognize and act on opportunities to take initiative and bring creative solutions forward
- Have an open and positive mindset, willing to embrace change, opportunities, and further development

**Why Choose Matrix**

At Matrix you will be part of an amazing community of collaborative people who live our valuesand bring industry-leading technical expertise to their work every day. We offer a comprehensive compensation package, which includes RRSP matching, vacation + ‘Me’ days, profit sharing, and opportunities to become a shareholder. We are also committed to flexible work hours and schedules, team-based work, and cross-training opportunities.

Applicants must have legal authorization to work in Canada with no restrictions.

Please follow us on LinkedIn (Matrix Solutions Inc) for ongoing updates about our people and business.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Application question(s):

- Are you legally authorized to work in Canada?

Work Location: One location

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