Assurance Office Coordinator, Office of The

7 days ago

Calgary, Alberta, Canada The University of Calgary Full time

Description
The
Office of the Internal Auditor within the
VP Finance is currently seeking a Full-time Regular
Assurance Office Coordinator.


Reporting to the Senior Director, Internal Audit, this position requires expert knowledge of University-wide practices and the complexities of the University's organizational structure.

This position is critical to the effective management of the day-to-day activities for the Office of the Internal Auditor and works in an environment where there is continual change, shifting priorities and frequent interruptions.

Problem solving, time management and meticulous attention to detail are necessary for the Assurance Office Coordinator to manage their own workload and meet key deadlines.


The Assurance Office Coordinator performs various roles for the Office of the Internal Auditor, including project manager, researcher, facilitator, representative, and communicator.

This position works in a confidential and complex multi-faceted environment, with access to information related to the operations of the department, unit and strategic direction of the University.

This position is responsible for supporting the administration and coordination of the priorities and directions set by the Senior Director, Internal Audit.


Summary of Key Responsibilities (job functions include but are not limited to):

  • Administrative and coordination support for all identified / assigned tasks, meeting all University requirements.
  • Support IA leadership towards the adherence of all standards, including the Institute of Internal Auditor Professional standards.
  • Resolve ad hoc issues, including situations when provided with limited identification of issues.
  • Serves as department onboarding and offboarding coordinator.
  • Ensure department website content is current.
  • Creating report / memorandums and other required documents as required by the Senior Director
  • Documenting standards implementation and maintenance in accordance with the IIA's Global.
  • Ensuring completeness of documentation and authorizations of all engagements based on internal work standards.
  • Preparing and coordinate regular Audit Committee package submissions in alignment with schedule deadlines.
  • Preparing and reviewing all issued report and ensuring adherence to all required quality standards.
  • Collecting and reporting key performance metrics for the department on a quarterly basis.

Qualifications / Requirements:

  • Postsecondary credential (certificate, diploma, degree) in a related field is required.
  • Demonstrated professional level of verbal and written audienceappropriate communication.
  • Significant administrative experience (7+ years) reporting to senior management with emphasis in decisionsupport and highly developed organizational skills and ability to anticipate needs, plan, organize, coordinate, and prioritize workload without significant direction.
  • Demonstrated strong project and time management skills in an environment with deadlines and shifting priorities; ability to set own priorities, working collaboratively, exercising initiative, tact, good judgment and maintaining confidentiality.
  • Demonstrated professionalism, discretion, courtesy, and respect in all interactions with internal and external clients creating a positive image for the Department.
  • Demonstrated welldeveloped research and report writing skills.
  • Extensive knowledge of the University of Calgary's policies, procedures, and operating requirements, combined with an understanding of the University's organizational structure.
  • Working knowledge of HTML, enterprise reporting and business intelligence tools.
  • Expert user of software and technologies common to UCalgary, including PeopleSoft (Finance and Supply Chain Management and HR/Payroll), MS Office Suite and Teams (Word, Excel, PowerPoint, Project, Visio), SharePoint, Outlook, Calendar, Adobe Acrobat Professional, Qualtrics, Drupal, and Internet skills.
  • Ability and enthusiasm around learning and understanding audit standards and a willingness to pursue audit certification.
  • Expert experience using Audit Management Solutions software (AuditBoard).
  • Meticulous attention to detail and strong organizational skills.

Application Deadline:
June 11, 2024


This position is classified in the
Operational and Administrative Support Career Band, Level 3 of the Management and Professional Staff Career Framework.


For a listing of all management and staff opportunities at the University of Calgary, view our
Management and Staff Careers website.


About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age.

Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking.

It is Canada's leader in the creation of st

  • office manager

    7 days ago

    Calgary, Alberta, Canada Best Office Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • office manager

    7 days ago

    Calgary, Alberta, Canada Best Office Inc. Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the...

  • Sustainability Engagement Coordinator, Office of

    7 days ago

    Calgary, Alberta, Canada The University of Calgary Full time

    Position OverviewThe Office of Sustainability is currently seeking a Full-time Regular Sustainability Engagement Coordinator.Reporting to the Manager, Sustainability Partnerships and Engagement, the Coordinator, Sustainability Engagement is responsible for developing and facilitating partnerships that grow sustainability-focused experiential learning across...

  • Quality Assurance Coordinator/AQPIC

    7 days ago

    Calgary, Alberta, Canada the Lynden Family of Companies Full time

    Lynden International Logistics ULC is searching for a Quality Assurance Coordinator/AQPIC to join their Quality Control Team. As a leading player in 3rd party logistics for healthcare & consumer goods, the company takes pride in creating tailored solutions for their clients in the healthcare industry. WORKING HOURS: Monday to Friday, 9:00 am - 5:30...

  • Office Coordinator

    7 days ago

    Calgary, Alberta, Canada AgeCare Full time

    The Opportunity:The Office Coordinator position supports both Hestia Construction and AgeCare. This position is the first point of contact for visitors to Walden Plaza and is therefore responsible for providing and maintaining a professional image and a high level of service for AgeCare and Hestia. Within the scope of this position, the Office Coordinator is...

  • Office Coordinator

    7 days ago

    Calgary, Alberta, Canada EFW Radiology Full time

    Office Coordinator - Competition # About UsThe partnership of EFW Radiology owns and operates twelve community-based clinics providing Diagnostic Imaging, Maternal Fetal Medicine, and Pain Management services.Our Core ValuesCompassion: Treat everyone with care, kindness and respect.Trust: Demonstrate empathy and understanding while partnering with patients,...

  • Receptionist/ Office Coordinator

    7 days ago

    Calgary, Alberta, Canada McCarthy Tétrault LLP Full time

    Job Description:At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of _Canada's Top 100 Employers_ and one of _Canada's Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought leadership...

  • Office Coordinator

    1 month ago

    Calgary, Alberta, Canada Ice Western Full time

    Salary: Company ICE Western Sales - Join Our Growing Team Since 1991, ICE Western Sales has been at the forefront of manufacturing highly complex Custom HVAC units for the global commercial and industrial markets. Our commitment to service, safety, and innovation has driven us to where we are today—a rapidly growing organization with a state-of-the-art...

  • Office Coordinator

    7 days ago

    Calgary, Alberta, Canada Ice Western Full time

    Salary: Company ICE Western Sales - Join Our Growing Team Since 1991, ICE Western Sales has been at the forefront of manufacturing highly complex Custom HVAC units for the global commercial and industrial markets. Our commitment to service, safety, and innovation has driven us to where we are today—a rapidly growing organization with a state-of-the-art...

  • Office Coordinator

    3 weeks ago

    Calgary, Alberta, Canada Ice Western Full time

    Salary: Company ICE Western Sales - Join Our Growing Team Since 1991, ICE Western Sales has been at the forefront of manufacturing highly complex Custom HVAC units for the global commercial and industrial markets. Our commitment to service, safety, and innovation has driven us to where we are today—a rapidly growing organization with a state-of-the-art...

  • office administrator

    7 days ago

    Calgary, Alberta, Canada AK Group of Companies Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and assess new administrative processesAssign tasks to office support teamEstablish work priorities, ensure compliance with procedures, and meet deadlinesConduct data entryProvide training to employeesSupervise and coordinate office administrative...

  • office manager

    7 days ago

    Calgary, Alberta, Canada Out Of The Box Foods Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of...

  • office manager

    7 days ago

    Calgary, Alberta, Canada Out Of The Box Foods Inc. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating budget and...

  • Project Coordinator, Facilities Development

    7 days ago

    Calgary, Alberta, Canada The University of Calgary Full time

    Position OverviewFacilities Development is currently seeking a Full-time Limited Term Project Coordinator for approximately 12 months.The mandate of the Project Management Office (PMO) is to assume responsibility for the successful delivery for all capital projects on campus, inclusive of new construction, building renovation/refurbishment and/or upgrading...

  • Admissions Officer, International

    7 days ago

    Calgary, Alberta, Canada The University of Calgary Full time

    Position OverviewAdmissions within the Office of the Registar is currently seeking a Full-time Regular Admissions Officer.The Admissions Officer reports to the Assistant Registrar, Undergraduate Admissions and will have an impact on meeting institutional goals for enrollment and those outlined in the Global Engagement Strategy. In accordance with policies...

  • Senate Operations Manager, Office of The Chancellor

    7 days ago

    Calgary, Alberta, Canada The University of Calgary Full time

    Position OverviewThe Office of the Chancellor and Senat is currently seeking a Full-time Regular Senate Operations Manager.The Office of the Chancellor and Senate (OCS) is an integral part of the Community Engagement portfolio within the University of Calgary's Advancement team. Working closely with colleagues in OCS and the Office of the President, the...

  • Senate Operations Manager, Office of The Chancellor

    7 days ago

    Calgary, Alberta, Canada The University of Calgary Full time

    Position OverviewThe Office of the Chancellor and Senate is currently seeking a Full-time Temporary Relief Senate Operations Manager for approximately 12 months.The Office of the Chancellor and Senate ("OCS") is an integral part of the Community Engagement portfolio within the University of Calgary's Advancement team. Working closely with colleagues in OCS...

  • Coordinator, Region Office Operations

    7 days ago

    Calgary, Alberta, Canada IG Wealth Management Full time

    POSITION SUMMARY The Coordinator, Region Office Operations acts as the first point of contact and provides service to both internal and external clients of IG Wealth Management. The Coordinator is responsible for greeting clients at reception, supporting queries on key business transactions, and general administration. DUTIES INCLUDE : Reception duties...

  • office coordinator

    7 days ago

    Calgary, Alberta, Canada Nuwavez Cabinet Industry Corporation Full time

    Education: College/CEGEPExperience: 2 years to less than 3 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation,...

  • Calgary Police Officer

    7 days ago

    Calgary, Alberta, Canada City of Calgary Full time

    If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer...