Receptionist/administrative Assistant
3 months ago
Job Overview:
**Responsibilities**:
Front Desk Management:
Greet and welcome clients and visitors in a professional manner.
Answer, screen, and direct phone calls appropriately.
Maintain a tidy and organized reception area.
Administrative Support:
Assist real estate agents and brokers with administrative tasks.
Prepare, proofread, and edit correspondence, reports, and other documents.
Maintain electronic and hard copy filing systems.
Database Management:
Update and maintain client databases and contact lists.
Input property listings and update MLS (Multiple Listing Service) listings.
Ensure accuracy and completeness of all data entered.
Client Support:
Schedule appointments and meetings for real estate professionals.
Provide excellent customer service to clients by addressing inquiries and concerns promptly.
Coordinate with clients, agents, and vendors to schedule property showings and inspections.
Office Operations:
Order and maintain office supplies and equipment.
Coordinate office maintenance and repairs as needed.
Assist in organizing office events and meetings.
**Requirements**:
High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
Proven experience as an administrative assistant or office admin assistant in a real estate or related field.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Familiarity with real estate terminology and MLS systems preferred.
Excellent time management skills and ability to prioritize tasks.
Strong verbal and written communication skills.
Exceptional organizational and multitasking abilities.
Professional demeanor and customer-oriented attitude.
**Job Types**: Full-time, Permanent, Fixed term contract
Contract length: 12 months
Pay: $17.00 per hour
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person 203-5762 Hwy 7 Rd., Markham
**Job Types**: Full-time, Fixed term contract, Seasonal
Pay: $17.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Real Estate Office: 1 year (required)
- Administrative experience: 1 year (required)
**Location**:
- Markham, ON L3P 1A8 (preferred)
Work Location: In person
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