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Receptionist

7 months ago

Markham, Canada The Foray Group Full time

**The Organization**

At The Foray Group, we strive to seek out investments that Enrich Lives and deliver social benefits. The Foray Group works to Enrich Lives through investments with our customers and that create long-term sustainable Impact, and through investment relationships that add value for each and every stakeholder. Our goal is to ensure our investments create Trusted Partnerships that deliver long-term benefits to the communities and individuals Impacted by each one of our enterprises. The Foray Group currently operates businesses, and holds investments, in the childcare and education, food, construction and real estate sectors in Canada and Africa.

**The Role**

As the Receptionist, you will be the first impression of The Foray Group. The Receptionist is an integral part of the office administration and a key support to the Executive Assistant and must be an ambassador of our brand and organizational culture - this person must radiate friendliness, positivity, and the heart & warmth that our organization thrives on. This position will function as a liaison between the company and external contacts as well as all six of its internal divisions, which will require strong communication skills. The position includes a wide variety of responsibilities and is inclusive of both confidential administrative and secretarial duties.

**Success**

**Duties and Responsibilities**

Administration
- Provide general administrative and clerical support as needed
- Review office related invoices and reconcile to ensure accuracy
- Complete Visa Reconciliation for the CEO, and compile Visa Reconciliations from Business Heads
- Complete Expense Report for the CEO, and reconcile Expense Reports from Business Heads for submission to the CEO
- Receive/sort/date/distribute incoming mail, faxes and deliveries
- Prepare outgoing mail
- Prepare outgoing and receive incoming courier packages
- Organize shipping and receiving for large mailings
- Direct external correspondence and inquiries to the appropriate staff
- Answering telephone calls, and directing calls to appropriate parties

Relationship Management (Internal and External)
- Organize internal meeting room bookings
- Greet guests entering and visiting the organization and ensure they are signed in/out
- Monitor visitor access and maintain security awareness
- A Culture Champion who will support, assist, and participate in culture initiatives

Office Maintenance
- Maintain the reception area and all meeting rooms to ensure a professional appearance
- Maintain and order office supplies as needed
- Maintain office supply inventory list
- Ensure mailroom is organized
- Monitor and maintain office equipment and arrange for service as required
- Manage the tracking and follow up of any required office repairs and maintenance
- Programming and disabling of building entry devices
- Maintain and order café supplies as needed
- Update and manage the suppliers and vendors list as needed Arrange for catering as needed

**Qualifications and Experience**
- Secondary School Diploma or Equivalent
- 2 years’ experience in an administrative or receptionist role
- Post-secondary Diploma or Degree in a business related field is considered an asset

**Knowledge, Skills and Abilities**
- Excellent written and verbal communication
- Organized, detail-oriented, conscientious, and ability to work independently
- Effective time management, punctual and reliable
- Results-driven orientation, highly motivated with a high level of energy/high sense of urgency
- Ability to work effectively in a fast-paced working environment
- Outgoing and positive personality
- Friendly, with the ability to work in a professional manner and in a professional environment
- Advanced level skills in Microsoft Word, Excel, PowerPoint and Outlook
- Receptive to learning other software programs such as Metronome, Beautiful, Adobe, Canva
- Demonstrates initiative, effective judgment and decision-making skills

**If you are passionate about Enriching Lives, embrace being a Trusted Partner, act with Integrity, are Fully Engaged, Excel, Collaborate, Grow, and make an Impact; then this is the position for you. Please forward us your resume.**

**_
*The Foray Group is an equal opportunity employer and is committed to providing accommodations in accordance with the Accessibility of Ontarians with Disabilities Act. If you require an accommodation throughout the recruitment and selection process, we will work with you to meet your needs. We thank all those applicants who have applied; however, only those selected for an interview will be contacted.*_