Executive Assistant to The Dean
3 weeks ago
Faculty/Department Faculty of Nursing Unit Nursing Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary
Are you an organized and proactive professional with excellent communication skills, ready to provide executive-level support to the Dean and manage a wide range of complex administrative tasks? Join us as our new Executive Assistant
Working directly with Dean, Associate Deans, and Faculty Administrator, the Executive Assistant provides executive-level administrative support to ensure the Dean’s fulfillment of the day-to-day responsibilities and commitments. The successful incumbent is responsible for organizing and providing executive support for the Dean’s office and the unit.
**What You’ll Do**:
**Responsible for a wide range of complex administrative and operational tasks, such as**:
- Manage logístical arrangements for events such as guest speakers and faculty forums; make travel arrangements.
- Administer and reconcile purchasing requisitions, expenditures and receivables, develop budget reports, assist in budget planning process.
- Enter electronic payroll information in Banner.
**Serve as the primary contact and information source for the Dean’s (or equivalent’s) activities, such as**:
- Compose, review, and/or edit confidential correspondence on the Dean’s behalf; prepare and distribute agendas, minutes, memos, and maintain records for Dean’s meetings (e.g. Executive of Council, Dean’s Executive Committee, Council Committees, Budget Advisory Committee etc.)
- This position sees/handles much of the same information as the Dean and must be able to ensure confidentiality of all information and matters associated with the Dean’s Office.
**Manage/oversee or participate in projects such as**:
- Participate in review/planning discussions and subsequent recommendations. Collect and compile feedback on the recommendations.
**Why Join Us?**
At the University of Regina, we’re more than just a campus - we’re a community
Join our team and enjoy:
- **Meaningful Impact**:Your work directly contributes to creating a better environment for students, faculty, and staff.
- **Professional Growth**:We support your development, offering opportunities for advancement and learning.
- **Work-Life Balance**: We value your well-being and know your personal life is most important
- **Dynamic and Inclusive Workplace**:We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- **Innovation Culture**:We encourage fresh ideas and innovative thinking.
- **Competitive Compensation**: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Contribution Pension Plan, and much more
Position Requirements
**What You’ll Bring to this Position**:
- A bachelors degree or Grade 12 supplemented by the successful completion of a recognized business course or other post-secondary training
- Five years of recent related experience in providing executive administrative support in a complex multifaceted organization.
- An equivalent combination of education and experience may be considered.
**Skills That Will Ensure Your Success in the Role**:
- Establishes and maintains effective working relationships in a team environment.
- Ability to deliver excellent service in a courteous, cooperative manner with all clients including the general public, faculty and students.
- Ability to handle confidential information with discretion, excellent time management, and a proactive approach to problem-solving.
- Must be able to demonstrate considerable degree of judgment and discretion regarding highly sensitive and confidential matters and materials.
- General knowledge of University policies and procedures.
- Ability to make informed independent decisions in accordance with established policies and procedures, evidencing creativity and independent judgment where appropriate.
- Exceptional organizational skills and the ability to prioritize and handle multiple tasks efficiently.
- Must possess the ability to work independently, demonstrating good judgement, decision-making, problem solving skills and strong attention to detail.
- Advanced experience in coordinating and scheduling appointments, multiple meetings, and multiple calendars.
- Experience arranging logistics including travel and accommodations.
- Exceptional organizational, strong communication, and interpersonal skills.
- Strong written and communication skills to effectively and clearly convey information and instructions.
- Proficiency in office software and tools.
- Advanced experience with complex database systems and experience with University programs such as Banner, Caspur Reports, FAST, GroupWise, FAMIS, and Workflow is
-
Executive Assistant to the Dean
2 days ago
Regina, Canada University of Regina Full time $61,736 - $92,602Are you an organized and proactive professional with excellent communication skills, ready to provide executive-level support to the Dean and manage a wide range of complex administrative tasks? Join us as our new Executive Assistant!Working directly with the Dean, Associate Deans, and Faculty Administrator, the Executive Assistant provides executive-level...
-
Executive Assistant
7 months ago
Regina, Canada University of Regina Full timeFaculty/Department Faculty of Kinesiology and Health Studies Unit KHS-Dean's Office Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary The Executive Assistant provides administrative support to the Dean and the Dean’s Office (Executive Leadership...
-
Dean
7 months ago
Regina, Canada Luther College Full time**Dean**: - Luther College at the University of Regina is located on Treaty 4 territory, the original homeland of the nêhiyawak, Anihšināpēk, Dakota, Lakota, Nakoda peoples, and Michif/Métis nation. We recognize that, as an institution founded by settlers, we benefit from being on this land. We are grateful for the privilege to learn, teach, and work...
-
Excutive Assistant to The Dean's
7 months ago
Regina, Canada University of Regina Full timeFaculty/Department La Cité Universitaire Francophone Unit La Cité Universitaire Francophone Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Êtes-vous prêt(e) à vous retrouver à l’épicentre du leadership, à soutenir directement le doyen, la...
-
Dean, La Cité Universitaire Francophone
3 weeks ago
Regina, Canada University of Regina Full timeFaculty/Department La Cité Universitaire Francophone Unit La Cité Universitaire Francophone Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Executive Number of Vacancies 1 Position Summary Reporting to the Provost and Vice-President (Academic), the Dean of La Cité universitaire francophone...
-
Executive Assistant
6 days ago
Regina, Canada Brandt Full timeWe have a position available for an **Executive Assistant** in our **Regina Head Office**. Reporting to the Director of Executive Services. This position will work within the Executive Services Corporate department supporting Senior Executives by utilizing project management skill sets and Administration competencies. With the ability to pace and manage...
-
Executive Assistant
2 days ago
Regina, Canada Haztech Energy Corp Full timeJOB SUMMARY The Executive Assistant provides administrative services in collaboration with the executive team. This role assists with business acquisitions, business development, finance and other administrative duties requested by executives and managers. This position requires the individual to perform effectively in a fast-paced environment while managing...
-
Administrative Assistant
2 months ago
Regina, Canada University of Regina Full timeFaculty/Department Faculty of Kinesiology and Health Studies Unit KHS-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you an organized and proactive individual with a...
-
Executive Assistant
1 week ago
Regina, Canada Harvard Developments Full timeHarvard Developments Harvard Developments, a leading investment and property management firm with a national and international presence, is seeking an efficient and experienced Executive Assistant to support our senior executives. At Harvard Developments, we value individuals with superior verbal and written communication skills, the ability to manage...
-
Executive Assistant
6 months ago
Regina, Canada Harvard Developments Corporation Full timeHarvard Diversified Enterprises Harvard Diversified, is seeking an efficient and experienced Executive Assistant to support our senior executives. At Harvard Diversified, we value individuals with superior verbal and written communication skills, the ability to manage multiple processes, and advanced skills in MS Word and Excel. In addition to your...
-
Executive Assistant
3 days ago
Regina, Canada Avana Developments Inc. Full time**Avana Developments Inc. **is a high-growth and fast-paced company in its ninth year of business. We have emerged in the Western Canadian construction industry as a leading developer and a highly rated property management company. Driven by a team of motivated and enthusiastic leaders with an unwavering entrepreneurial spirit, **Avana** is dedicated to...
-
Executive Assistant
7 months ago
Regina, Canada Brandt Full timePowerful value delivered is much more than a tagline at Brandt. It's our company-wide promise to help our customers succeed by empowering them with the outstanding performance of our people and the uncompromising quality of our products and services. The Brandt Group of Companies continues to grow significantly in all lines of business and the Real Estate...
-
Executive Assistant
7 months ago
Regina, Canada Brandt Full timePowerful value delivered is much more than a tagline at Brandt. It's our company-wide promise to help our customers succeed by empowering them with the outstanding performance of our people and the uncompromising quality of our products and services. The Brandt Group of Companies continues to grow significantly in all lines of business and the Real Estate...
-
Executive Assistant
2 months ago
Regina, Canada University of Regina Full timeFaculty/Department University Communications & Marketing Unit Communications & Public Relations Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Are you passionate about providing essential support and managing key responsibilities that help drive...
-
Executive Assistant to Cfo
7 months ago
Regina, Canada Above Food Corporation Full timeThe Opportunity: This position is a rewarding opportunity for a highly motivated, efficient, and well-organized professional. In this challenging position, you will provide administrative, liaison, office management and support to the Executive. This is a permanent full-time opportunity. Key Responsibilities: Executive Support & Liaison: - Provide...
-
Executive Assistant
9 months ago
Regina, Canada Brandt Full timeWe are currently seeking an **Executive Assistant**, for our **North Regina Works location**, which specializes in the design and manufacturing of customized heavy equipment innovations that improve our customer's efficiency and productivity. - Book meetings and organize travel - Maintain confidential files - Time management - must be able to balance...
-
Executive Assistant
2 days ago
Regina, Canada Saskatchewan Government Insurance Full timeDo you value integrity and innovation? How about passion and caring? Great! Us too, and that's why you'll fit right in. Our intentional culture promotes trust and participation, encouraging you to bring your heart and mind to work every day. Out-of-Scope Multiple Positions Job Scope- The Executive Assistant - VP (EAVP) regularly handles diverse matters...
-
Manager, Strategic Projects
4 months ago
Regina, Canada University of Regina Full timeFaculty/Department Hill and Levene Schools of Business Unit Business Admin-Dean's Office Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary Are you looking for an opportunity to drive strategic initiatives that contribute to our...
-
Administrative Assistant
4 months ago
Regina, Canada University of Regina Full timeFaculty/Department Faculty of Science Unit Science-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you passionate about supporting students and fostering a vibrant...
-
Faculty Administrator
7 months ago
Regina, Canada University of Regina Full timeFaculty/Department Faculty of Media, Art, and Performance Unit Media, Art, and Performance-Dean's Office Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Reporting to the Dean, this senior administrative position is responsible for...