Executive Assistant

5 months ago

Regina, Canada Brandt Full time

Powerful value delivered is much more than a tagline at Brandt. It's our company-wide promise to help our customers succeed by empowering them with the outstanding performance of our people and the uncompromising quality of our products and services.

The Brandt Group of Companies continues to grow significantly in all lines of business and the Real Estate Development team is looking for an Executive Assistant with a strong background in administration to support our growing real estate department. If you are a natural leader, a dynamic self-starter, motivated to succeed, with an interest in real estate, this role is a great opportunity for you to join the Brandt Real Estate team.

**Duties and Responsibilities**
- Prepare correspondence and reporting for senior management real estate approval meetings, PowerPoint presentations, agendas.
- Strong computer research skills with the ability to work discreetly conducting real estate investigative work.
- Highly skilled analyzing information for development of department processes and procedures, defining problems and goals, formulating logical and objective conclusions, recognizing alternatives, recommending solutions. Familiarity working with a RACI Matrix would be beneficial.
- Ability to establish rapport and good working relationships with staff and vendors, have a high degree of self-awareness and the needs of others.
- Oversight of calendar management and the successful coordination of business meetings.
- Demonstrated skill in creating and maintaining department budgets.
- Coordinate and assist with business travel arrangements for Real Estate Management including planning and scheduling, booking tickets, hotel reservations and local transportation arrangements.
- Expense reporting for the VP of Real Estate and Real Estate Manager.
- Work cohesively with other executive assistant teams to support the greater goals of the organization.
- Demonstrated ability to exercise independent and sound judgement, and to handle sensitive and confidential information with discretion.
- Ability to remain calm and professional in high pressure, fast-paced environment.
- Ability to quickly prioritize, adapt to changing priorities, handle multiple tasks simultaneously, and efficiently, and meet competing demands for information and services with a high attention to detail.
- Self-motivated individual, with a positive mental attitude that enjoys working independently but primarily as part of a team.
- Other Duties as assigned.

Li-Onsite

**Required Skills**:

- Proven organization and multi-tasking skills; ability to cope with changing needs and deliver successful results within time frame and in a professional manner.
- Ability to set clear objectives and deliverables. Working both independently but primarily as part of a team.
- Capacity to achieve high output while working towards deadlines under pressure.
- Excellent communication, organizational, and interpersonal skills.
- Experience exercising discretion and confidentiality with sensitive company information.
- Attention to detail and proofreading/editing skills.
- continuous improvement mindset.

Required Experience
- Office Education certificate or relevant experience.
- A university degree or college diploma in business, or administration is considered an asset.
- Proven work experience as an Executive Assistant or similar role.
- Minimum of 2 years experience in Executive Services.
- Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)

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