Receptionist/administrative Assistant
6 days ago
The Hamilton-Halton Construction Association (HHCA) is a member focused organization committed to supporting our construction community by connecting members with opportunities, education and resources. We are looking for a **Receptionist/Administrative Assistant** to round out our small, highly effective team.
We operate in a professional office setting and take great pride in providing our members the support and services they require and are accustomed to. This in-person position is best suited to a well-organized, multi-tasking generalist with a record of stellar work attendance, strong attention to detail and an ability to get things done in a fast paced and dynamic work environment.
JOB RESPONSIBILITIES
**Administration (25%)**
- Fulfilling orders for construction documents
- Updating HHCA website as required
- Processing payments and assisting with basic bookkeeping including accounts payables/accounts receivable, data entry and bank deposits
- Coordinating meetings and taking minutes
- Managing and maintaining records of reservations for shared training room
**Membership Support (15%)**
- Manage new member package materials and distribution
**Event Support (20%)**
- Confirm venues and catering
- Track and invoice for attendee registrations and sponsorship
- Event day set up and logistics
**Education Support (15%)**
- Confirm course dates, time and pricing
- Track and invoice for attendee registrations
- Distribute certificate post session
**Marketing Support (10%)**
- Post education, events and opportunities to HHCA website
- Developing and posting items to social media
**Safety Program Support (15%)**
- Sending meeting notices
- Confirming speakers
**REQUIRED SKILLS & QUALIFICATIONS**
- A drivers license and access to a vehicle
- Proficient with MS Office
- Strong organizational and time management skills
- Excellent communication, interpersonal and problem-solving abilities
- Independent thinking capability and understanding of office administrative process/procedures
- Occasional early morning or evening work related to special events
**ASSETS**
- Ability to develop/write targeted communications
- Familiarity with bookkeeping principles and Quickbooks online
- Completion of a relevant post-secondary program
- Experience in a similar role and familiarity with the construction industry
This is a permanent full-time, in-person position, 35 hours per week Monday to Friday from 8:30am to 4:30pm. Salary up to $45,000 per year plus benefits including:
- Group Benefits Package including Life & LTD Insurance, Dental Care, Pay-Direct Drug Plan, AD&D, Long Term Disability, etc.
- Paid time off (3 weeks vacation plus office closure between Christmas & the New Year)
- Downtown Hamilton location with free parking
Pay: $21.97-$24.72 per hour
Expected hours: 35 per week
**Benefits**:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Schedule:
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
Application deadline: 2024-09-30
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