Office / Department Administrator
2 weeks ago
**Welcome to a place where people are at the heart of everything we do.**
Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.
We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.
When you join CIMA+, we welcome you to a place that you can call home.
**Mission**
Due to continuing growth, CIMA+ has an immediate opening for an Administrator position, working out of our Burlington office. This position will provide the opportunity to join our innovative, supportive, and dynamic team. You will be working with an array of engineering and planning disciplines assisting with general administrative tasks; with an opportunity to work on a variety of projects.
**Primary Responsibilities**
**Office Duties**:
- Reception duties such as phone call management and mail/package management
- Ordering and maintenance of office supply inventory and equipment
- Credit card reconciliation
- Assist with new employee onboarding and orientation
- Participate in the office Health and Safety / Joint Health and Safety Committee (JHSC)
- Assist in office tasks to meet ISO 9001 certification requirements
- Organize meeting / company event logistics, for example, travel and food arrangement, car rental, etc.
**Financial and Project Management**:
- Assist with project invoicing and follow up
- Assist with Project Submittal and Request for Information (RFI) processing
- Assist Project Managers to maintain CIMA+ Management System throughout the life cycle of the project
- Accounts receivable and accounts payable processing
**Other General Tasks**:
- Internal and external communications
- Preparation and follow-up of meetings and office /department presentations
- Occasionally attend and take meeting minutes
- General organizational tasks
- Other duties as assigned
**Profile**
- Positive attitude with good communication, interpersonal skills, and employment record
- 5+ years of executive administration or relevant experience
- Detail oriented, with superior organizational skills and the ability to prioritize
- Ability to work both independently and cooperatively as part of a team
- Ability to adapt and work in a fast paced environment
- Willingness to take on new tasks on an as needed basis
- Exceptional problem-solving skills
- Demonstrate skills in the use of computer utilizing programs such as Microsoft Office
Contact Corine Tchakoute
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