Office & Property Manager

2 days ago

Aurora, Canada Magna International Inc. Full time

**Group Description**

At Magna, we create technology that disrupts the industry and solves big problems for consumers, our customers, and the world around us. We’re the only mobility technology company and supplier with complete expertise across the entire vehicle.

We are committed to quality and continuous improvement because our products impact millions of people every day. But we’re more than what we make. We are a group of entrepreneurial-minded people whose collective expertise gives us a competitive advantage. World Class Manufacturing is a journey and it’s our talented people who lead us on this journey.

**Role Summary**:
The person in the role of Office & Property Manager for the Aurora Head Office of Magna International Inc. is responsible for managing the professional office environment and is the single point of contact for all office management tasks and initiatives. In addition, the Office Manager is responsible for overseeing the operation of Magna’s recreational property, Simeon Park. This position reports directly to the Vice-President, Real Estate and Construction.

**Key Responsibilities**:

- Oversee and provide day-to-day direction and leadership to mail room, reception, food services, event planning committee and Simeon Park manager
- Co-ordinate internal office/workstation moves and maintain updated seating plan
- Manage procurement, payables and budget for office management and identify cost savings/avoidance opportunities
- Review payables and budget and identify cost savings/avoidance for Simeon Park
- Prepare regular reports for senior leadership on office management tasks, initiatives and related financial information and identify areas of opportunity
- Manage office resources to ensure overall aesthetic of office is clean and professional
- Manage office contracts and programs including printers, shredding, charging stations, food services, etc.
- Co-ordinate furniture and leasehold improvement maintenance, repair and replacement
- Single point of contact to landlord/property management company to address any facility related or building system issues
- Communicate with employees on facilities related issues and manage requests from employees
- Co-ordinate boardroom set up for meetings
- Manage all aspects of event planning for employee events, including leading event planning committee
- Review health and safety inspections and audits and implement any recommendations
- Single point of contact for building security, health and safety and IT teams
- Management of corporate warehousing area
- Build and maintain strong relationships with all corporate departments and staff located in the Aurora Head Office and Simeon Park

**Key Qualifications/Requirements**:
Knowledge and Education
- University degree or college diploma
- Minimum three years’ experience working in office management
- Experience with management of recreation property would be an asset

Skills and Competencies
- Ability to deal with issues in a confidential manner
- Strong communication skills, both verbal and written
- Ability to participate as an effective team member and to support departmental and organizational goals and objectives
- Ability to work independently and respond to multiple changing demands and deadlines
- Ability to work under pressure and be flexible when meeting competing demands
- Strong organizational and analytical skills
- Strong relationship management and interpersonal skills
- Understands and promotes Magna values, philosophies and policies
- Positive, energetic and professional disposition

**Additional Information**:
Accommodations for disabilities in relation to the job selection process are available upon request.

**Awareness. Unity. Empowerment.**:

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