Administrative Assistant Kingston

6 months ago

Kingston, Canada MD Financial Management Full time

Requisition ID: 182398

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

MD Management Limited, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Regional Administrative Specialist to join our team.

As a Regional Administrative Specialist, you will be responsible for providing administrative and operational support to Financial Consultants and Portfolio Managers.

Is this role right for you? In this role you will:

- Process documentation requests and input transaction requests as directed by Financial Consultants
- Partner with Financial Consultants and Portfolio Managers in booking client meetings
- Respond effectively to all inquiries from current and prospective clients concerning MD products and services
- Respond to last minute requests from Financial Consultants during client meetings
- Maintain a follow-up system for inquiries, complaints, and problem resolution, ensuring that established MD service standards are being met in a timely manner
- Provide support and participate in the research and resolution of client issues
- Complete file preparation for Financial Consultants and Portfolio Managers in advance of client meetings
- Prepare and process new account documentation as required
- Update the database for all client contact, ensuring that all client information & notes are recorded correctly
- Maintain monthly compliance related tasks as required
- Liaise with accountants and third parties as required
- Prepare business correspondence to clients and third parties
- Participate in projects as required
- Provide reception coverage and general office duties

The Must Haves:

- Community college diploma in Business Administration or equivalent
- 2 years’ experience in an administrative or clerical position, preferably within the financial services industry
- Working knowledge of CRM2
- Canadian Securities Course (CSC) & Conduct and Practice Handbook (CPH) are considered assets

Do you have the skills that will enable you to succeed in this role? - We’d love to work with you if you have:

- A dedication to client service
- Strong organizational skills
- Strong attention to detail and follow-through skills
- Excellent verbal and written communication skills
- Initiative and are resourceful
- An ability to work independently or effectively within a team
- An ability to manage multiple priorities in a fast
- paced environment
- An ability to effectively manage change
- A focus on achieving results

What’s in it for you?
- We are big proponents of life-work integration and provide the flexibility and tools to achieve such.
- We believe an inclusive and diverse work environment makes for happy and productive employees.
- We recognize the importance of well-being and offer programs and benefits to support and sustain the mental and physical health of our employees and their families.
- We know that financial security is important to you and we’re here to help - competitive salaries and incentive programs, a defined contribution pension plan and an employee share option purchase program.
- We realize time away to recharge is a non-negotiable - we offer a generous paid time off program in which the benefits increase along with your tenure with MD. Our team environment ensures you’re able to take time off without worrying about your clients.
- We understand that cost-effective banking solutions mean more money in your pocket - through our partnership with Scotia, we offer a variety of preferred banking, credit card, mortgage and home/auto insurance options and discounts.
- We love discounts. Through the WorkPerks program, as an employee of MD you’ll have access to thousands of discounts with various vendors across Canada.

Location(s): Canada : Ontario : Kingston || Canada : Ontario : Ottawa

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

  • Administrative Support Officer

    4 weeks ago

    Kingston, Ontario, Canada Hampton Inn Kingston Full time

    We are seeking an Administrative Support Officer to join our team at Hampton Inn Kingston. The successful candidate will be responsible for implementing new administrative procedures, delegating work to office support staff, and establishing work priorities.The ideal candidate will have a Bachelor's degree and 5 years or more of experience in a similar role....

  • Executive Administrative Specialist

    1 week ago

    Kingston, Ontario, Canada Hampton Inn Kingston Full time

    Job DescriptionThis is an exciting opportunity to join the Hampton Inn Kingston team as an Executive Administrative Specialist.About the RoleWe are seeking a highly organized and detail-oriented individual to provide administrative support to our team. As an Executive Administrative Specialist, you will be responsible for implementing new administrative...

  • Operations and Administration Lead

    6 months ago

    Kingston, Canada Kingston Economic Development Corporation Full time

    Join Team Kingston! Full-time Position: Operations and Administration Lead Kingston Economic Development Corporation The Kingston Economic Development Corporation is the economic development organization for the City of Kingston, Ontario. Our vision is to establish Kingston as one of Canada’s foremost leading sustainable economies: an inclusive, diverse...

  • Accounting and Payroll Administrator

    5 months ago

    Kingston, Canada Kingston Access Bus Services Full time

    Kingston Access Bus Services, formerly known as "Kingston Bus For The Handicapped", is the oldest specialized transit system in the Province of Ontario. **Our Mission Statement** “To provide in a safe and courteous manner, a reliable, efficient, specialized transit service for persons whose disabilities impair their use of Kingston Transit”. - Kingston...

  • Administrative Assistant

    6 months ago

    Kingston, Canada Novelis Kingston Manufacturing Facility Full time

    Position Overview: The Administrative Assistant is an integral part of the Kingston Works team by supporting the plant manager and the rest of the plant in daily administrative responsibilities. This position works across various functions. It serves the plant by advocating for special events and volunteer opportunities, closes the gap on communication, and...

  • Administrative Assistant

    3 months ago

    Kingston, Canada All Risks Insurance Kingston Full time

    '''Duties''' - Assist customers with inquiries, requests, and complaints in a professional and timely manner - Duties include payment calls, courier, mail and inputting policy into company portals - Analyze customer needs and provide appropriate solutions or escalate to the appropriate department - Perform data entry and maintain accurate customer...

  • Kingston Honda Tower Operator/service Dispatcher

    5 days ago

    Kingston, Canada KINGSTON HONDA Full time

    **Tower Operator/Service Dispatcher** Our busy Kingston automotive dealership is seeking a highly motivated, experienced Tower Operator/Service Dispatcher to join our team. This position is responsible for efficiently organizing and overseeing the flow of service work in the department, ensuring timely and quality repairs. Requisites include strong customer...

  • Administrative Assistant, Facilities Management and

    5 months ago

    Kingston, Canada City of Kingston Full time

    **Opening Statement** We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah - nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land. Kingston is a smart, livable city in the heart of eastern...

  • Administrative Assistant

    5 months ago

    Kingston, Canada City of Kingston Full time

    **Opening Statement** We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah - nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land. Kingston is a smart, livable city in the heart of eastern...

  • Office Administrator

    5 months ago

    Kingston, Canada Kingston Gymnastics Club Full time

    **Job description (Full-Time Permanent)** **Kingston Gymnastics Club is seeking a full-time Office Administrator** The Kingston Gymnastics Club (KGC) is a recreational and competitive club, and our primary goal is to ensure that our athletes have a positive gymnastics experience through child-centered programs that follow the basic principles of healthy...

  • Administrative Support Specialist

    4 weeks ago

    Kingston, Ontario, Canada Hampton Inn Kingston Full time

    We are seeking an Administrative Support Specialist to join our team at Hampton Inn Kingston. The successful candidate will be responsible for implementing new administrative procedures, delegating work to office support staff, and establishing work priorities.The ideal candidate will have a Bachelor's degree and 5 years or more of experience in a similar...

  • Administrative Assistant

    2 weeks ago

    Kingston, Ontario, Canada Boston Pizza Kingston East Full time

    Job Title:Administrative OfficerJob Summary:Boston Pizza Kingston East is seeking an experienced Administrative Officer to join their team. The successful candidate will be responsible for providing administrative support to the office, including tasks such as data entry, document preparation, and budget management.Key Responsibilities:Administrative...

  • Clerk 1 (Water/wastewater Operations)

    5 months ago

    Kingston, Canada Utilities Kingston Full time

    **Company Biography** Utilities Kingston is located in Kingston, Ontario, equi-distant from Toronto, Montreal and Ottawa, where the St. Lawrence River meets Lake Ontario and the Rideau Canal (a UNESCO World Heritage site) - Kingston is a stunning, historic city that consistently ranks as one of the best places to live in Canada. Kingston’s 123,363...

  • Assistant Supervisor, Recreation Services

    6 months ago

    Kingston, Canada City of Kingston Full time

    Opening Statement We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah - nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land. Kingston is a smart, livable city in the heart of eastern Ontario....

  • Receptionist/administrative Assistant

    5 months ago

    Kingston, Canada Van Herpt Volvo Cars Kingston Full time

    Van Herpt Volvo Cars Kingston is looking for a full time Receptionist to assist our Sales & Service department. Duties - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls, taking messages as needed - Schedule appointments and maintain calendars for admin staff - Perform general clerical duties, such as filing,...

  • Receptionist/administrative Assistant

    5 months ago

    Kingston, Canada Van Herpt Volvo Cars Kingston Full time

    Van Herpt Volvo Cars Kingston is looking for a full time Receptionist to assist our Sales & Service department. Duties - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls, taking messages as needed - Schedule appointments and maintain calendars - Perform general clerical duties, such as filing, photocopying and...

  • Film and Media Coordinator

    5 months ago

    Kingston, Canada Tourism Kingston Full time

    _**FILM AND MEDIA COORDINATOR**_ **COMPENSATION** - Comprehensive extended health and dental benefits, plus annual health spending account - Retirement Savings Plan, with employer matching program - Employee and Family Assistance Plan - Paid leave including two weeks’ vacation entitlement (in non-peak production season) and paid year-end break *** -...

  • Administrative Support Specialist

    2 weeks ago

    Kingston, Ontario, Canada Hampton Inn Kingston Full time

    Administrative Support Officer Role at Hampton Inn KingstonWe are seeking an experienced Administrative Support Officer to join our team at Hampton Inn Kingston. In this role, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day running of the hotel.Key Responsibilities:Implement new...

  • IT Administrative Assistant

    5 months ago

    Kingston, Canada KOPI - Kingston Orthopaedic Pain Institute Full time

    _**Kingston Orthopaedic Pain Institute (KOPI)**_was founded in 2008, offering a patient-centric multidisciplinary approach intended to improve the quality of life for individuals and their families. Our progressive and diversified team is focused on delivering a variety of information, education, treatment and procedure offerings. KOPI’s talent roster is...

  • Accounting Assistant

    6 days ago

    Kingston, Ontario, Canada Mayurav Holdings Ltd. OA Wild Wing Kingston Full time

    We are seeking an organized and detail-oriented Accounting Assistant to join our team at Mayurav Holdings Ltd. O/A Wild Wing Kingston.About the RoleThis permanent position offers a competitive salary of $45,000 per year, paid bi-weekly, plus benefits.Job DescriptionCalculate and prepare cheques for payroll on a timely basis, ensuring accuracy and attention...