Clerk 1 (Water/wastewater Operations)

3 months ago

Kingston, Canada Utilities Kingston Full time

**Company Biography**

Utilities Kingston is located in Kingston, Ontario, equi-distant from Toronto, Montreal and Ottawa, where the St. Lawrence River meets Lake Ontario and the Rideau Canal (a UNESCO World Heritage site) - Kingston is a stunning, historic city that consistently ranks as one of the best places to live in Canada. Kingston’s 123,363 community-minded citizens enjoy an outstanding quality-of-life enhanced by superb intellectual, recreational and creative opportunities and supported by excellent health care facilities and municipal services, programs and facilities.

Utilities Kingston in unique in Ontario, combining water, wastewater, gas and electrical services and a broadband fibre optics provided in one company under the leadership of a single C.E.O. This shared services delivery model gives Utilities Kingston clear advantages in cost savings and customer service over other utility providers in the province. Utilities Kingston has provided the residents of Kingston with safe and reliable utility services for more than 100 years.

**Primary Duties**

Reporting to the Manager of Water and Wastewater Treatment Operations the incumbent will provide clerical and administrative support to Water and Wastewater Treatment and System Operations. Primary duties include:

- Use a variety of computer software, perform data entry and queries and maintain information spreadsheets
- Compile timesheet information and input time into required systems
- Code and process invoices and/or prepare purchase requisitions for approval for both Operating and Capital work
- Create, process and follow-up on service orders
- Assist in the coordination of department training
- Track renewals and upgrades of Operator’s licenses
- Download and report meter data of Water/Wastewater Facilities
- Process and organize locates
- Interact with contractors
- Arrange Water/Wastewater Facility tours
- Assist with Customer Relationship Management system for customer inquiries
- Plan and organize a variety of documents and correspondence
- Develop meeting agendas and take meeting notes
- Order and maintain office supplies
- Maintain filing systems
- Other clerical duties assigned

**Education, Certification and Other Qualifications Required**
- Minimum of two (2) year Post Secondary Diploma in Business Administration or a related field or an acceptable combination of training and experience.
- 1-3 years of experience in an administrative setting.
- MS Excel, Word and Outlook proficiency at the intermediate/advanced level.
- Working knowledge of PeopleSoft software, TTS (Time Tracking System), ArcGIS and CIS (Customer Information System) would be an asset.
- Knowledge of payroll, legal and utilities environments considered an asset.
- Attention to detail with a high degree of accuracy is required.
- Ability to perform well independently and as a team player
- You must have a demonstrated ability to deal effectively with changing priorities in a dynamic work environment
- Excellent mathematical skills
- Strong organizational, communication, coordination and time management skills

**Special Working Conditions/Conditions of Employment**
- Maintain a valid Class “G” driver’s license throughout employment.

**Closing Statement**

Your resume and/or cover letter must clearly demonstrate how you meet the requirements of the position.

**Accessibility Statement**

Appropriate accommodations will be provided as required by the Accessibility for Ontarians with Disabilities Act (AODA) upon request.

**Employment Equity

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