Operations and Administration Lead

1 week ago

Kingston, Canada Kingston Economic Development Corporation Full time

Join Team Kingston

Full-time Position: Operations and Administration Lead

Kingston Economic Development Corporation

The Kingston Economic Development Corporation is the economic development organization for the City of Kingston, Ontario. Our vision is to establish Kingston as one of Canada’s foremost leading sustainable economies: an inclusive, diverse City where individuals and private and public enterprises thrive.

We have an immediate opening for a full-time permanent Operations and Administration Lead to join our award-winning team. The Operations & Administration Lead provides exceptional service to both internal and external stakeholders, has strong enthusiasm for fostering community growth and economic development, and leverages experience to make sound decisions in a variety of situations.

**Working Conditions**

Remote work or hybrid arrangements **are not available** with Kingston Economic Development Corporation. We are excited to welcome a dedicated professional who shares our commitment to in-person collaboration and contributing to the overall success of our team.

**What We Offer**
- Hiring salary between $50,000 and $65,000
- A comprehensive extended benefits package including pension contributions.
- Enrolment in extended health benefits upon hire
- Three weeks’ paid vacation
- Continuous learning culture with professional development support.

**The Role**

A trusted partner, the Operations & Administration Lead provides executive support to the CEO, is the primary liaison and secretary to the Corporation’s board of directors and oversees operational administration. This is a dynamic role, and the incumbent will work independently on projects, from conception to completion, and will work under pressure to manage a wide variety of activities and confidential matters with discretion.

**Key Responsibilities**

Executive Support
- Provide confidential administrative support to the CEO, including but limited to managing contacts, technology, schedules, and meeting coordination.
- Develop and prepare regular reports related to budgeting, project administration, and operational processes for review with the CEO.
- Primary liaison for the CEO with internal and external stakeholders - responds promptly and briefs the CEO on all communications.
- As the representative of the CEO, assist in coordinating inputs for communications projects to ensure that deliverables are executed on time (i.e., reports to Council, newsletters, media advisories/releases, web content updates).
- Prepare and edit correspondence, communications, presentations, and other business documents.
- Customer service excellence ensures requests for action or information are acted upon, commitment tracking, response to queries and requests.
- Work with confidential information, and ensure privacy and confidentiality are maintained.

Corporate Secretary
- Under the direction of the CEO, act as the primary support contact for the Board of Directors and committees of the board in relation to board business such as special events, meetings, information packages or committee meetings.
- Prepare communications, reports, packages, and other materials for Board business. Attain approvals of the CEO and Board as required and ensure that all materials are distributed on time.
- Ensure compliance with by-laws and approval procedures for documents related to Board business.
- Conduct research, assemble and analyse data, and produce reports related to Board business as directed.
- Assist with on-boarding new Board Directors and/or committee members, ensuring access to key documents and training materials.
- Responsible for maintaining Board records in compliance with applicable legislation and Corporate by-laws.
- Maintains confidentiality.

Administration
- Works with City of Kingston Financial Services to oversee financial administration functions and duties. Administrator for financial management system (FMS).
- Works with managers to ensure financial data entry is accurate and assists in troubleshooting the FMS.
- Coordinates the collection and input of financial data for year-end closing and project audits. Assists managers to monitor the compliance of project spending.
- Prepares and submits the bi-weekly payroll package to third party provider.
- Tracks and records the assignment of Corporate resources, including electronic equipment, furniture, technology, and software deployment.
- Ongoing review of operating practices and processes with recommendations for changes where necessary.
- Administrator for CRM (Salesforce): responsible for developing custom reports at the direction of the CEO and following up on system information as required.
- Maintains corporate technology/software - tracking, licenses, assist in troubleshooting, and brings forward issues to CEO.
- Manages corporate records and data per established processes in compliance with applicable legislation.
- Project support as assigned.
- Act as an ambassador for K

  • Lead Finance and Research Administrative Coordinator

    1 day ago

    Kingston, Canada Queen's University Full time

    Lead Finance and Research Administrative Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty...

  • Operations Lead

    4 weeks ago

    Kingston, Canada Sephora Full time

    **Job ID**: 229996 **Store Name/Number**: ON-Cataraqui (0588) **Address**: 945 Gardiners Rd, Kingston, ON K7M 7H4, Canada (CA) **Full Time/Part Time**: Full Time **Position Type**: Regular **Your role at Sephora**: - As **Team Lead, Operations**, you will be supporting all Operations related aspects of a specific Sephora store location. This includes...

  • Director Operations and Administration – Kingston, Ontario

    3 weeks ago

    Kingston, Canada Stonewood Group Inc. Full time

    Director Operations and Administration – Kingston, Ontario THIS SEARCH WAS SUCCESSFULLY COMPLETED. About the Company Headquartered in spectacular Kingston, Ontario, our client distributes a wide range of innovative and reliable products to contractors, government agencies, industrial firms, institutions and commercial businesses. The firm is committed...

  • Operations Administrator

    6 hours ago

    Kingston, Canada R.W. Tomlinson Limited Full time

    **SUMMARY**: Tomlinson Environmental Services Ltd. is currently seeking an individual to join our operations team in Kingston, ON. Reporting to the Operations Manager, this role provides a critical service to the Operations team by assisting with daily scheduling and dispatching of manpower, coordinating appropriate resources for specified jobs, ensuring all...

  • Operations Support Lead

    6 days ago

    Kingston, Canada SE Health Full time

    Join the FLA OHT Home Care Modernization Team and play a key role in shaping the future of homecare across Ontario! We are seeking passionate, dedicated leaders who are committed to transforming healthcare delivery for our clients. If you naturally lead with a focus on person-centered care, improving coordination, enhancing communication, enabling...

  • Director Operations and Administration – Kingston, Ontario

    3 weeks ago

    Kingston, Ontario, Canada Stonewood Group Inc. Full time

    Director Operations and AdministrationSpectacular city of Kingston location, committed ownership, and a proven organization and team make this an outstanding opportunity.Plan and direct the operational priorities, goals, policies, practices, and initiatives in accordance with the CEO's goals and strategic direction.Recommend and participate in the...

  • Director Operations and Administration – Kingston, Ontario

    3 weeks ago

    Kingston, Ontario, Canada Stonewood Group Inc. Full time

    Director Operations and Administration – Kingston, OntarioTHIS SEARCH WAS SUCCESSFULLY COMPLETED.About the CompanyHeadquartered in spectacular Kingston, Ontario, our client distributes a wide range of innovative and reliable products to contractors, government agencies, industrial firms, institutions and commercial businesses. The firm is committed to...

  • Operations Manager

    1 week ago

    Kingston, Canada Goldtrain Ventures Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Hire...

  • Operations Manager

    3 days ago

    Kingston, Canada Goldtrain Ventures Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Hire...

  • Operations Manager

    1 day ago

    Kingston, Canada Goldtrain Ventures Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Co-ordinate administrative services - Collect and record administrative and service fees - Assist in preparing annual budgets - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other...

  • Operations Manager

    6 days ago

    Kingston, Canada St. Lawrence College Full time

    Work Term: Permanent - Work Language: English - Hours: 37.5 hours per week - Education: Bachelor's degree - Experience: 5 years or more **Work setting**: - Urban area - Education **Budgetary responsibility**: - 0 - $100,000 **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other...

  • Loblaw Pharmacy Operations Lead

    5 days ago

    Kingston, Ontario, Canada Loblaw Companies Limited Full time

    We're looking for a highly motivated and experienced individual to join our team as a Loblaw Pharmacy Operations Lead. As a key member of our retail pharmacy operations team, you will be responsible for leading the delivery of high-quality patient care and creating an outstanding customer experience.About the Role:Oversee the day-to-day operations of the...

  • Chief Financial and Administration Officer

    1 week ago

    Kingston, Canada Queen's University Full time

    Chief Financial and Administration Officer About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...

  • Administrative Assistant

    4 days ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Operations Administrator, Residential Services

    5 hours ago

    Kingston, Canada T4 Power Full time

    **TT4Power **is a fast-growing, Kingston, ON-based company that provides backup power systems for home and businesses servicing Ontario. We are looking for an Operations Administrator to help grow our business and to provide outstanding customer experiences. **Job Summary**: **Responsibilities**: - Manage office operations including scheduling, customer...

  • Chief Financial and Administration Officer

    1 week ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Administrative Assistant

    6 days ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Vice President Operations Ground Campuses Lead

    5 days ago

    Kingston, Ontario, Canada West Coast University Full time

    Job OverviewThe Vice President Operations, Ground Campuses plays a pivotal role in the academic and career development administration at West Coast University. As a key member of the university leadership team, this position oversees the operations of five campuses, ensuring compliance with all applicable regulatory, governmental, and accreditation...

  • Operations Director

    1 day ago

    Kingston, Ontario, Canada Atria Senior Living, Inc. Full time

    Job SummaryThe Executive Director is responsible for overseeing the daily operations of our community, including managing profit and loss, serving as sales leader, and ensuring a quality-oriented workforce. This role requires strong leadership skills, effective communication, and a commitment to excellence.Main Responsibilities:Lead the development and...

  • Administrative Assistant

    1 day ago

    Kingston, Canada Queen's University Full time

    Administrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...