Accounts Receivable Administrator

3 weeks ago


Leduc, Canada Kandrea Insulation Full time

**Position Summary**

Reporting to the Financial Controller, the Accounts Receivable Administrator is responsible for overseeing and managing the invoicing process, tracking and recording all incoming payments, monitoring customer accounts for any outstanding balances, and ensuring the timely collection of payments.

**This is a temporary full-time role covering a leave for 18 months working on-site in our Leduc office. Start date January 3, 2024.**

**Job Duties & Responsibilities**
- Works with managers to coordinate invoicing to the clients
- Reviews and verifies the accuracy of invoices, material tickets, labour tickets and other related documents
- Coordinates with consultants for approvals of invoicing and related documents
- Maintains accurate client files to ensure accuracy of invoicing requirements and contact information and ensures correct invoice submission methods are followed
- Maintains an accurate understanding of project details and keeps records as required for specific invoicing requirements
- Prepares month-end reports and assists in the month-end closing process related to accounts receivable
- Ensures the correct sales taxes are charged based on the geographical area of work being performed
- Receives client payments, such as cheques or EFT's, inputs them into the accounting system and deposits them into the bank
- Keeps open communication and ensures timely updates of information to support cash flow reporting
- Maintains good client relationships and actively works to improve the timeliness of payments of A/R invoices
- Monitors outstanding A/R balances and collection of overdue accounts
- Actively suggests improvements to processes to gain efficiencies and engages with other team members as required to make improvements
- Assists with answering the phone, directing calls, and taking messages
- Organizes and files paper invoices and other hardcopy work
- Provides additional administrative support as needed
- Safety is everyone’s responsibility and you are responsible to look out for yourself and those around you

**Education & Experience**
- Minimum of 2 years accounts receivable experience or equivalent required
- Post-secondary education in Accounting or Administration required
- Experience with accounting software is required
- Full cycle accounting experience would be an asset

**Skills**
- Attention to detail
- Strong interpersonal, communication, customer service skills
- Ability to make decisions and problem solve in a complex environment
- Ability to analyse, take initiative and be adaptable
- Strong organizational time management skills
- Ability to multitask and prioritize multiple demands
- Ability to maintain confidentiality

**Physical & Other Requirements**
- Ability to sit for long periods and ensure proper ergonomics
- Ability to lift and bend
- Ability to work at a computer station for long periods

**Key Competencies**
- Managing Suppliers & Contractors - Ability to maintain strong relationships with suppliers and contractors
- Safety - Ensures health and safety is a daily focus by acting in a safe manner at all times

**Job Type**: Fixed term contract
Contract length: 18 months

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Leduc, AB: reliably commute or plan to relocate before starting work (required)

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Accounting: 2 years (required)

Work Location: In person

Expected start date: 2024-01-03



  • Leduc, Canada HighLine Electrical Full time

    **Company Overview**: Founded in 1978, we have built a solid reputation for market excellence and have evolved into a prominent part of the construction industry in Canada. We have achieved our success by drawing on our greatest assets - our people. **Duties**: Work with the project management teams located at the branches to obtain and understand customer...


  • Leduc, Canada Northern Oil Tool Inc. Full time

    **Reports to**: PML Manager **Responsibilities**: - Process incoming and outgoing shipments - prepares and verifies shipment documentation - prepares USMCA documentation - supports sales and manufacturing processes through material management - adherence to industry and internal standards **Shipper/Receiver Job Duties**: - Approves and processes incoming...


  • Leduc, Canada Fountain Tire Full time

    Overview Steer your career in the right direction and join  Fountain Tire Leduc as a Part-Time (3 days a week) Store Administrator. What do we offer? At Fountain Tire, you’ll have a great place to work: Competitive compensation $18-$20/hour The opportunity to work with an excellent team and great customers Great discounts for you and...

  • accounting clerk

    3 weeks ago


    Leduc, Canada PLANT PLUS Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksPrepare general ledgerPrepare journal entryManage accounts receivableManage accounts payableOpen and close books for auditorsPrepare bank reconciliationsReview on the behaviour with regard to deposits and withdrawals, overdraws, defaults, dishonoured payments...

  • accounting clerk

    3 weeks ago


    Leduc, Canada PLANT PLUS Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksPrepare general ledgerPrepare journal entryManage accounts receivableManage accounts payableOpen and close books for auditorsPrepare bank reconciliationsReview on the behaviour with regard to deposits and withdrawals, overdraws, defaults, dishonoured payments and spending...


  • Leduc, Canada Three Bros. Site Services Full time

    Three Bros. Site Services is a commercial, residential and industrial electrical company. We specialize in generator fabrication, generator maintenance, and setup site services. When you work with us, we can guarantee high quality service with knowledgeable electricians, mechanics and amazing customer service. **Administrative assistant** **Essential...


  • Leduc, AB, Canada EightSix Network Inc Full time

    The position oversees the achievement of sales and growth initiatives for H-E Part’s products within southwest USA. This position is responsible for meeting company revenue and margin objectives in support of the business plan. In addition, this position will help to manage customer expectations, improve customer satisfaction, as well as meet all key...

  • Accounting Assistant

    4 weeks ago


    Leduc, Canada Seabox Depot Ltd Full time

    Accounting Assistant: This position will start with approximately 24 hours per week with payroll Monday required. - must have working knowledge Quick Books Online with add-on software such as SOS Inventory. - possess a good working knowledge of Quick Books Enterprise (Desktop) and to assist in implementation of QBED. - will be responsible for bi-weekly...

  • Office Assistant

    4 days ago


    Leduc, Canada M&M Thermal Barrier Ltd Full time

    Requirements: - Business Administrative Diploma is an asset. - Quickbooks knowledge is an asset - Accurate, organized, hardworking, reliable, independent self-starter, detail orientated. - Microsoft Office proficiency required - The ability to prioritize tasks and meet deadlines - Must be a team player who is flexible and adaptable **Description** -...


  • Leduc, Canada City of Leduc Full time

    Department: Fire Services Support Services Hours Per Week: 35 Compensation Range: $63,282.00 - $79,134.00 Closing Date: November 16, 2023 Note: Posting comes off at 12:00 AM on Closing Date, with competition closing at 11:59 pm day prior. At the City of Leduc, our mission is People. Building. Community. We offer a collaborative and dynamic workplace...


  • Leduc, Canada Victor Energy Full time

    Project Assistant/Safety Administrator Victor Energy Ltd is seeking a Project Assistant/Safety Administrator to join our team based out of the Leduc area. You must have good safety awareness, good communication & competent decision-making skills, and a desire to perform requested duties with a focus on safety and appropriate precautions. Victor Energy...


  • Leduc, Canada MNP Full time

    Inspirational, innovative, and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our General Core team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...


  • Leduc, Canada KBL Environmental Full time

    Join the KBL Team! If you are driven, innovative and an inspired individual you might just be the perfect fit! **We are currently seeking to add a **Operations Administrator / Reception **to join our team** **Job Type**:Full Time Permanent **Position Summary**: **Duties and Responsibilities**: - Ensuring that any calls for affiliated companies are...


  • Leduc, Canada KBL Environmental Full time

    Salary: Join the KBL Team! If you are driven, innovative and an inspired individual you might just be the perfect fit! **We are currently seeking to add a **Operations Administrator / Reception **to join our team** **Job Type**:Full Time Permanent **Position Summary**: **Duties and Responsibilities**: - Ensuring that any calls for affiliated companies...


  • Leduc, Canada H-E Parts International Full time

    POSITION SUMMARY:The position oversees the achievement of sales and growth initiatives for H-E Part’s products within Western Canada. This position is responsible for meeting company revenue and margin objectives in support of the business plan. In addition, this position will help to manage customer expectations, improve customer satisfaction, as well as...


  • Leduc, Canada H-E Parts International Full time

    POSITION SUMMARY:The position oversees the achievement of sales and growth initiatives for H-E Part’s products within Western Canada. This position is responsible for meeting company revenue and margin objectives in support of the business plan. In addition, this position will help to manage customer expectations, improve customer satisfaction, as well as...


  • Leduc, Canada H-E Parts International Full time

    POSITION SUMMARY: The position oversees the achievement of sales and growth initiatives for H-E Part’s products within Western Canada. This position is responsible for meeting company revenue and margin objectives in support of the business plan. In addition, this position will help to manage customer expectations, improve customer satisfaction, as well as...


  • Leduc, Canada MNP Full time

    Job Details Description Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.  Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to...

  • Office Manager

    6 days ago


    Leduc, Canada Leduc LINX Connect Centre Full time

    _**LINX is a non-profit agency that works with adults and youth with developmental disabilities in Leduc and area. We are looking for an Office Manager to join our team! This position is an average of 28 hours per week, and may allow some flex time. Strong bookkeeping skills and experience with QuickBooks is essential. Familiarity with non-profits,...


  • Leduc, Canada Circle K Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksDirect and control daily operations Evaluate daily operations Plan and organize daily operationsEstablish and implement policies and proceduresRecord and prepare minutes of meetings, seminars and conferencesManage training and development strategiesAnswer telephone and relay...