Accounts Receivable Administrator
3 weeks ago
**Position Summary**
Reporting to the Financial Controller, the Accounts Receivable Administrator is responsible for overseeing and managing the invoicing process, tracking and recording all incoming payments, monitoring customer accounts for any outstanding balances, and ensuring the timely collection of payments.
**This is a temporary full-time role covering a leave for 18 months working on-site in our Leduc office. Start date January 3, 2024.**
**Job Duties & Responsibilities**
- Works with managers to coordinate invoicing to the clients
- Reviews and verifies the accuracy of invoices, material tickets, labour tickets and other related documents
- Coordinates with consultants for approvals of invoicing and related documents
- Maintains accurate client files to ensure accuracy of invoicing requirements and contact information and ensures correct invoice submission methods are followed
- Maintains an accurate understanding of project details and keeps records as required for specific invoicing requirements
- Prepares month-end reports and assists in the month-end closing process related to accounts receivable
- Ensures the correct sales taxes are charged based on the geographical area of work being performed
- Receives client payments, such as cheques or EFT's, inputs them into the accounting system and deposits them into the bank
- Keeps open communication and ensures timely updates of information to support cash flow reporting
- Maintains good client relationships and actively works to improve the timeliness of payments of A/R invoices
- Monitors outstanding A/R balances and collection of overdue accounts
- Actively suggests improvements to processes to gain efficiencies and engages with other team members as required to make improvements
- Assists with answering the phone, directing calls, and taking messages
- Organizes and files paper invoices and other hardcopy work
- Provides additional administrative support as needed
- Safety is everyone’s responsibility and you are responsible to look out for yourself and those around you
**Education & Experience**
- Minimum of 2 years accounts receivable experience or equivalent required
- Post-secondary education in Accounting or Administration required
- Experience with accounting software is required
- Full cycle accounting experience would be an asset
**Skills**
- Attention to detail
- Strong interpersonal, communication, customer service skills
- Ability to make decisions and problem solve in a complex environment
- Ability to analyse, take initiative and be adaptable
- Strong organizational time management skills
- Ability to multitask and prioritize multiple demands
- Ability to maintain confidentiality
**Physical & Other Requirements**
- Ability to sit for long periods and ensure proper ergonomics
- Ability to lift and bend
- Ability to work at a computer station for long periods
**Key Competencies**
- Managing Suppliers & Contractors - Ability to maintain strong relationships with suppliers and contractors
- Safety - Ensures health and safety is a daily focus by acting in a safe manner at all times
**Job Type**: Fixed term contract
Contract length: 18 months
**Salary**: $45,000.00-$50,000.00 per year
**Benefits**:
- Dental care
- Employee assistance program
- On-site parking
- Paid time off
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Leduc, AB: reliably commute or plan to relocate before starting work (required)
**Education**:
- AEC / DEP or Skilled Trade Certificate (preferred)
**Experience**:
- Accounting: 2 years (required)
Work Location: In person
Expected start date: 2024-01-03
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