Office Manager

3 weeks ago

Leduc, Canada Leduc LINX Connect Centre Full time

_**LINX is a non-profit agency that works with adults and youth with developmental disabilities in Leduc and area. We are looking for an Office Manager to join our team This position is an average of 28 hours per week, and may allow some flex time. Strong bookkeeping skills and experience with QuickBooks is essential. Familiarity with non-profits, fundraising, Occupational Health and Safety, Human Resources, and WCB is an asset.**_

**Office Manager Job Description**

Leduc LINX Connect Centre provides employment and community inclusive support services for adults with developmental disabilities. The Office Manager is a member of the leadership team and reports to the Executive Director.

The Office Manager is accountable for the financial activities of LINX including general financial administration, reviewing and monitoring financial transactions, tracking expenditures, budget monitoring, funder accountabilities, audit related activities, and supervision of audit process. The Office Manager will work closely with the Executive Director in creating and maintaining a comprehensive operational plan. The following are some of the required tasks of the position. This list is not exhaustive and other tasks may be required as requested by Management.

**The Office Manager is responsible for the following**:

- **Financial**_
- Paying Bills - regular, monthly bills are paid by cheque or auto pay.
- Payroll - semi monthly for employees, monthly for subcontractors. Payroll deductions must be calculated and paid to the CRA.
- GST - filed electronically
- Program Fees - create EFT for monthly draw
- AGLC - complete annual report (in respect to casinos); obtain raffle licenses when needed and complete final report when applicable.
- Audits - collect information on a monthly basis so information is easily and readily available to send to Auditor.
- Banking - prepare and deposit collected cash and donations; reconcile accounts monthly
- Fundraising - involvement/responsibility with fundraisers vary
- ROE’s - complete when necessary
- Insurance - ensure all policies are current
- Meet with benefit provider to ensure LINX is receiving the best coverage for the dollar being spent.
- **Persons with Developmental Disabilities (PDD)**_
- Invoicing - once a month to PDD, FSCD and Private
- Client Budgets - reviewed and updated annually
- Submit employment trackers on behalf of day program.
- Provide reports to PDD when requested
- **Board**_
- Memberships - keep records
- Attend AGM, Board meetings when requested, or other meetings (non-Board) at the request of the Executive Director.
- **Staffing**_
- Use the ShareVision database system
- Staff Tracking - keep track of sick, vacation and unpaid days off
- Staff files regarding payroll, training, certifications, contracts, etc.
- Provide Human Resources support.
- WCB staff reports, tracking, and account payment.
- **Office**_
- Keep record of agency inventory
- Active role in Occupational Health and Safety requirements, monitoring, etc.
- Responsible for office maintenance.
- Assist with event planning, fundraising activities, and other tasks as need.
- Complete all mandatory agency training.

**Job Types**: Permanent, Full-time

**Salary**: $25.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Flextime
- Life insurance
- On-site parking
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift

**Education**:

- Secondary School (required)

**Experience**:

- QuickBooks: 1 year (required)
- Bookkeeping: 1 year (required)
- Occupational Health and Safety: 1 year (preferred)
- Non-Profit: 1 year (preferred)
- Fundraising: 1 year (preferred)
- Human Resources: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence and a vehicle able to pass inspection (required)
- Double COVID Vaccination (required)

Work Location: One location

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