Executive Assistant

3 weeks ago

Edmonton, Canada Civida Full time

At **Civida**, HOME is our focus. We are the largest provider of social and affordable housing in the Edmonton area, managing over 4,500 social housing rental units and over 700 near market housing rental units. We offer both townhouses and apartments throughout the city. We welcome the opportunity to provide our families and individuals with a safe and secure place to call home. Visit Civida for more information.

Are you ready for a dynamic and professional administrative career in the housing sector? Do you have passion, drive, and a forward thinking attitude?

We are looking for a courageous contributor who can navigate schedules and handle competing priorities with ease. To be successful, you will need to be professional, service oriented, and attentive while maintaining a high degree of accuracy. You have a keen eye for detail, you are creative, thrive on deadlines and love to laugh. You believe in the power of a slide deck, have exceptional time-management skills, and manage your 'to-do' list like a ninja.

If you can picture yourself successful in this type of role, we want you on our collaborative and fun loving team

We are currently looking for two Executive Assistants (EA) to support our Vice Presidents and play a significant role in achieving Civida's short and long-term strategic goals through establishing and maintaining effective relationships and providing excellent service.

**Key Responsibilities**:

- Coordinates and maintains multiple calendars and schedules using knowledge of priorities and relationships to respond to, coordinate, and follow through on requests for meetings
- Coordinates and organizes daily schedules utilizing Microsoft One Note, ensures appropriate background materials are prepared in advance of meetings.
- Collects and prioritizes discussion items for leadership meetings, prepares agendas, creates meeting minutes, and finalizes meeting packages.
- Follows up on action items and commitments made from Executive Leadership team and staff meetings
- Assists with department meetings including scheduling meetings, tracking deadlines, ensuring meeting materials are available, preparing meeting agendas, recording and distributing meeting minutes as required.
- Liaises with Executive Assistant to the Chief Executive Officer (CEO) and other EAs to ensure effective information flow to and from the Senior Leadership Offices.
- Reviews, sorts and prioritizes all incoming correspondence and mail.
- Coordinates with other internal stakeholders for information or requirements of the Senior Leadership Officers.
- Drafts general correspondence for signature as required and reviews all documentation for signature.
- Prepares presentations and materials as required.

***

**Qualifications**:

- Diploma in Business, Administration, or related discipline required. Certificate plus experience may be considered.
- Minimum 4 to 5 years' experience in a Senior Administrative Assistant role working with Executives is required; preferably in non-profit and/or public sector.
- Experience working with Boards is required.
- Experience supporting C-Level Executives is considered an asset.
- Knowledge/experience in finance is considered an asset.
- Exceptional computer skills and excellent knowledge of MS Office Products
- Exceptional written and oral communication skills.
- Excellent resourcefulness, initiative and professionalism.
- Able to build and maintain lasting relationships with corporate departments and key external stakeholders.
- Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
- Strong attention to detail in all areas of work.
- Ability to work hours outside of regular office hours as required including weekends when necessary.
- Access to a vehicle is required.

***

**How to Apply**

We thank all applicants for their interest. Only individuals selected for interviews will be contacted. The successful applicant will be required to undergo a Police Information Check.

Send cover letter and resume to**: via Isarta

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