Executive Assistant

3 weeks ago

Edmonton, Canada AMA - Alberta Motor Association Full time

As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple critical projects as well as coordinating with multiple senior executives and external stakeholders. You believe in the power of being proactive, have outstanding time-management skills and a high degree of professionalism, judgement, and discretion.

WHAT MOVES YOU

  • You’re a master multi-tasker who can juggle a variety of projects and priorities with ease.
  • You’re a flexible and responsive team player is comfortable working with all levels of an organization.
  • You are the unofficial company cheerleader, enthusiastically embracing the values, vision, and culture of our organization.
  • You're a natural at consulting with stakeholders to anticipate and understand their needs; collaboration is the name of your game.
  • You handle even the tightest deadlines with a cool head and a clear vision.
  • You’re a natural at explaining things in a way that makes it easy for everyone to understand.

WHAT YOU'LL DO

  • Responsible for providing production coordination and EA administrative support to the VP of Marketing, ensure efficient administrative operations by:
  • Assisting in supporting the VP Marketing with work schedules and calendars, including prioritizing incoming meeting requests. Scheduling meetings, conference calls, call for agenda items, coordinating handouts and recording minutes on an as requested basis.
  • Developing, preparing, and producing written correspondence, presentations, and reports, including Board reports.
  • Designing engaging story driven PowerPoint presentations.
  • Assisting Designers with finding, parsing and archiving photographs, artwork, logos, graphic icons and other creative assets.
  • Ensuring critical deadlines are met, acting a liaison with internal business units and external partners as required.
  • Establish priorities and coordinate administrative workflow to ensure critical deadlines are met.
  • Review manager expenses for accuracy and completeness.
  • Compile and distribute correspondence, reports, organizational charts and meeting minutes.
  • Day to day responsibilities include time management, proofreading.
  • Proofing all materials for accuracy, mandatory content and Brand correctness.
  • Assisting with any research, casting, or collecting of reference materials as required.
  • Provide expertise in formatting, proofreading, and editing various documentation.

WHAT YOU'VE DONE

  • You have a Certificate or Diploma in Business Administration, or a recognized Office Assistant Program or equivalent education and experience is preferred.
  • You’re no newbie – you already have at least 5 years of experience in an Executive Assistant role.
  • You’re an all-round superstar - superior computer skills with in-depth knowledge and experience with Microsoft Office Suite (Word, PowerPoint, Excel), Adobe Acrobat and MS Teams.
  • You’ve worked in positions that required strong multi-tasking skills, a high level of organization, and an eye for details.
  • Previous experience in Marketing would be considered an asset.

WHAT YOU'LL GET

  • Competitive salary.
  • Flexible benefits.
  • Outstanding employer-paid Retirement Savings Program.
  • Great AMA discounts.
  • Unlimited learning opportunities.
  • Paid vacation and ME day.

  • Executive Assistant

    7 days ago

    Edmonton, Canada Eminent College Full time

    **Executive Assistant - Eminent College, Edmonton, AB, CAN** Eminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office. **Responsibilities**: - Manage the executive team's calendars,...

  • Executive Assistant

    1 week ago

    Edmonton, Canada Eminent College Full time

    Executive Assistant - Eminent College, Edmonton, AB, CANEminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office.Responsibilities:Manage the executive team's calendars, including...

  • Executive Assistant

    1 month ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Everyday People Financial Corp. Full time

    Everyday People Financial Corp. (or “EP”) is a new and growing financial technology (FinTech) consumer finance company. At EP, our people come first. We offer a fun, supportive work environment and encourage authenticity at work. Our team is fun, flexible, self-motivated, and prides themselves on achieving best-in-class service. Reporting to the CEO,...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Akash Homes Full time

    Akash Homes is a homebuilder in Alberta focusing on starter and move-up homes. At Akash, we embrace the concept of delivering high quality and value for our customers, while providing it at an attainable price. **Job Overview**: The Executive Assistant will be a critical support role for our senior management, ensuring smooth operations and aiding in our...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton.Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton.Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive...

  • Executive Assistant

    7 days ago

    Edmonton, Canada Lloyd Sadd Insurance Brokers Full time

    POSITION OVERVIEW Our Executive Assistant is a trusted advisor to the executive team prioritizing trust & confidentiality above all else. You will be required to handle a diverse range of responsibilities while ensuring the utmost discretion in all interactions with employees, management, and external stakeholders. To excel, you will possess meticulous...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada AMA - Alberta Motor Association Full time

    As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive

  • Executive Assistant

    1 month ago

    Edmonton, Canada REACH Edmonton Full time

    JOB POSTING **REACH Edmonton** **Executive Assistant - **Alberta Centre to End Trafficking in Persons (ACETIP) **What’s the opportunity?** The Alberta Centre to End Trafficking in Persons (ACETIP) is a not-for-profit organization that works in collaboration with community-based organizations and in partnership with the Ministry of Public Safety and...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Canadian Diamond Boyz Full time

    '''Duties''' - Provide high-level administrative support to executives and senior management - Manage executive calendars, schedule appointments, and coordinate meetings - Prepare and distribute meeting agendas, minutes, and other relevant materials - Conduct research, compile data, and prepare reports as needed - Handle sensitive and confidential...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Treaty 8 Urban Child & Family Services Full time

    **Employment Opportunity Executive Assistant** **The Nations of Treaty 8 Urban Child & Family Services is seeking an energetic and dynamic full-time Executive Assistant to provide administrative and professional assistance and services in the daily operations of the urban office. The Executive Assistant will report directly to the Chief Administrative...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada AMA - Alberta Motor Association Full time

    As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada AMA - Alberta Motor Association Full time

    As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Edmonton Social Planning Council Full time

    **Executive Assistant - 28 hours/week** The Edmonton Social Planning Council (ESPC) is a charitable, non-profit social research and advocacy organization established in 1940. Role: Provide administrative support to the Executive Director and Board of Directors. Type and proofread letters, reports, minutes, and other documents. Open and distribute regular...

  • Executive Assistant

    1 month ago

    Edmonton, Alberta, Canada CDI Spaces Full time

    Salary: Job Description:CDI Spaces is seeking a skilled Executive Assistant to join our team. The ideal candidate is detail-oriented, highly organized, and enjoys supporting senior leadership in a fast-paced environment. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our business by providing administrative...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada University of Alberta Full time

    **SCI GlycoNet**: - Competition No. **S104852679** - Posting Date **Mar 04, 2024** - Closing Date **Mar 22, 2024** - Position Type **Full Time - Grant Funded** - Salary Range **$59,224 to $80,437 per year** - Grade **08** - Hours **40** This position is a part of the Non-Academic Staff Association (NASA). This position has a term length of 2 years,...

  • Executive Assistant

    1 week ago

    Edmonton, AB, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton. Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Covenant Health Alberta Full time

    Classification: Executive Assistant - Union: COV OUT OF SCOPE - Unit and Program: Office of the CHRO - Primary Location: One Twelve Campus - Location Details: Eligible to work hybrid (on/off site) within Alberta - Employee Class: Regular Full Time - FTE: 1.00 - Posting End Date: 20-NOV-2023 - Date Available: 30-NOV-2023 - Hours per Shift: 7.75 - Length of...