Executive Assistant

2 months ago

Edmonton, Canada REACH Edmonton Full time

JOB POSTING

**REACH Edmonton**

**Executive Assistant - **Alberta Centre to End Trafficking in Persons (ACETIP)

**What’s the opportunity?**

The Alberta Centre to End Trafficking in Persons (ACETIP) is a not-for-profit organization that works in collaboration with community-based organizations and in partnership with the Ministry of Public Safety and Emergency Services to ensure the most effective supports are available for the victims and survivors of human trafficking. ACETIP works with law enforcement, community organizations and social service providers to provide anti-human trafficking education and awareness, and maintain engagement within the community in order to assist victims and survivors in a trauma-informed, inclusive, and culturally appropriate manner. It is responsible for spearheading provincial human trafficking related strategies, initiatives, partnerships, collaborations, and capacity-building activities. The Executive Assistant will report to the Executive Director and, additionally, will support the Co-Chairs and Board of Directors of ACETIP.

The Executive Assistant will support the Executive Director and other members by handling a variety of tasks in order to ensure that all interaction between the organization and others are positive and productive. Duties will include but not be limited to:
Representing the ACETIP in a professional and congenial manner in person, in telephone conversations, and in written correspondence;
Supporting the Co-Chairs including preparation and distribution of agendas and Board packages, minute taking, management of Board documents, coordination of meetings, scheduling, logistics and technology needs;
Providing documentation management including maintaining and organizing project documents for accessibility by team members;
Scheduling and communicating to coordinate meetings, track project milestones; facilitate clear communication among team members and stakeholders;
Managing resources and budget by coordinating resources, personnel, materials, and assisting with budget tracking for project needs;
Documenting projects by maintaining accurate records including project plans, progress reports, and meeting minutes;
Handling logistics related to project activities;
Moderating and facilitating virtual platforms (Zoom / Teams)

Providing administrative support including data entry, procurement, and ad-hoc duties as needed.

Skills and Qualifications

A minimum of five years of relevant experience, in progressively more responsible administrative positions;
Demonstrated experience in supporting executive management;
Experience in handling confidential and sensitive matters;
Knowledge of the proper form of business letters and business English;
Strong ability to prioritize and work flexibly in high-pressure, collaborative environments;
Exceptional attention to detail, time management, organization and planning;
Excellent interpersonal skills with a proven ability to work effectively with diverse partners;
Ability to confidently represent the ACETIP both internally and externally;
Proficient in using the Microsoft suite of products (including Word, Excel and PowerPoint) and video call platforms including Zoom and Microsoft Teams.

**Salary range: $62,000 - $70,000**

Salary will be based on experience and qualifications

**Start Date: June 2024**

Pay: $62,000.00-$70,000.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Experience**:

- Administrative: 5 years (preferred)

Work Location: Hybrid remote in Edmonton, AB

Application deadline: 2024-05-06
Expected start date: 2024-06-01

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Eminent College Full time

    **Executive Assistant - Eminent College, Edmonton, AB, CAN** Eminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office. **Responsibilities**: - Manage the executive team's calendars,...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Care Group of Companies Full time

    Our group of fast-paced healthcare and health technology companies are looking for a new Executive Assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing meetings and process management, taking minutes, and other organizational tasks. To do this role properly you should have a...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Care Group of Companies Full time

    Our group of fast-paced healthcare and health technology companies are looking for a new Executive Assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing meetings and process management, taking minutes, and other organizational tasks. To do this role properly you should have a...

  • Executive Assistant

    2 months ago

    Edmonton, Canada E4C Full time

    Employment Type - Full-time - Job Location - 9321 Jasper Avenue, Edmonton - Working Hours - 8am to 5pm - Date posted- August 1, 2023- Valid through- August 31, 2023- PDF Export- Export as PDFAre you looking for a meaningful role with a charitable organization that has been making a positive impact for over 50 years? Do you possess excellent organizational...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Eminent College Full time

    Executive Assistant - Eminent College, Edmonton, AB, CANEminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office.Responsibilities:Manage the executive team's calendars, including...

  • Executive Assistant

    1 day ago

    Edmonton, Canada Pure Life Health Management Full time

    Job Title: Executive Assistant to CEO and COO (Remote) Company: Pure Life Health Management (PLHM Services) Psychological Injury (TPI). We are on a mission to establish our first virtual clinic, designed to provide effective, solution-focused care to those who have served our communities. We are seeking a talented, experienced Executive Assistant to...

  • Executive Assistant

    2 months ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    1 month ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    4 days ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    7 days ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Everyday People Financial Corp. Full time

    Everyday People Financial Corp. (or “EP”) is a new and growing financial technology (FinTech) consumer finance company. At EP, our people come first. We offer a fun, supportive work environment and encourage authenticity at work. Our team is fun, flexible, self-motivated, and prides themselves on achieving best-in-class service. Reporting to the CEO,...

  • Executive Assistant

    2 months ago

    Edmonton, Canada Akash Homes Full time

    Akash Homes is a homebuilder in Alberta focusing on starter and move-up homes. At Akash, we embrace the concept of delivering high quality and value for our customers, while providing it at an attainable price. **Job Overview**: The Executive Assistant will be a critical support role for our senior management, ensuring smooth operations and aiding in our...

  • Executive Assistant

    9 hours ago

    Edmonton, Canada Edmonton John Howard Society Full time

    **Full-time Employment Opportunity** **Executive Assistant** **Job ID 24-031EJHS** Are you ready to be part of a growing, fun, and dynamic team? Edmonton John Howard Society (EJHS) is recruiting an_ **Executive Assistant**_ to oversee the smooth operation of our Executive and Board office. **Company Overview**: For 75 years EJHS has provided holistic...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton.Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Edmonton John Howard Society Full time

    **Full-time Employment Opportunity** **Executive Assistant** **Job ID 24-021EJHS** Are you ready to be part of a growing, fun, and dynamic team? Edmonton John Howard Society (EJHS) is recruiting an Executive Assistant to oversee the smooth operation of our Executive and Board office. **Company Overview**: For 75 years EJHS has provided holistic services...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Randstad Canada Full time

    Do you have an experience working as executive assistant or office manager? If you are an executive assistant with background in accounting or finance we have an exciting permanent opportunity for you in Edmonton.Reporting directly to the seniors executive, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Lloyd Sadd Insurance Brokers Full time

    POSITION OVERVIEW Our Executive Assistant is a trusted advisor to the executive team prioritizing trust & confidentiality above all else. You will be required to handle a diverse range of responsibilities while ensuring the utmost discretion in all interactions with employees, management, and external stakeholders. To excel, you will possess meticulous...

  • Executive Assistant

    1 month ago

    Edmonton, Canada Finning Canada Full time

    Company: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: We at Finning Canada are looking for an Administrative Assistant who will play a key role in providing a variety of administrative support services to the Executive team. You possess the ability to complete complex tasks quickly with little guidance, react with...

  • Executive Assistant

    1 week ago

    Edmonton, Canada Kids Kottage Foundation Full time

    **Kids Kottage Foundation** Executive Assistant - 1.0 FTE - Are you passionate about serving your community? Are you eager to make a difference in the lives of infants and children?_ **Key Responsibilities**: - Manages the Executive Director’s calendar, arranges meetings, and prepares necessary materials for the Executive Director’s meetings. -...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada Government of Alberta Full time

    **Job Information** Job Requisition ID: 56368 Ministry: Health Location: Edmonton Full or Part-Time: Full-time Hours of Work: 36.25 hours per week Permanent/Temporary: Temporary, up to 18 months Scope: Open Competition Closing Date**:April 15, 2024** Classification: Administrative Support 5 **Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 -...