Research Administrator

7 months ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Manager, Contracts and Agreements, the Research Administrator provides administrative support for sponsored research at the University. The incumbent must be able to express him/herself well in written and verbal exchange, work independently, and possess excellent organizational skills.

The incumbent is responsible for:

- Facilitating research grants and contracts, which includes liaising with faculty members to review project budgets, deliverables, payment schedules of potential research contracts and grants;
- Ensuring project budgets, research activities and payment schedules conform to policies and procedures of the University and external Sponsors interests, as they pertain to research funding and collaboration with Carleton University;
- Addressing researcher inquiries specific to contract and agreement terms and conditions, as well as Indirect Costs, and applicable taxes;
- Responding to requests from government or industry parties on specific University requirements relating to research grants or contracts;
- Staying apprised of and communicating to researchers, changes to those policies and procedures of the University and funding agencies that pertain to research funding and collaboration with Carleton University;
- Scheduling his/her work to meet project proposal and contracting deadlines, in consultation with faculty members and other involved University staff, including securing necessary authorizations on agreements from the Director, Industry and Partnership Services, Associate Vice-President (Strategic Initiatives and Operations), Vice-President (Research and International) or other authorized University signing authorities;
- Identifying and disseminating research funding and collaboration opportunities to University Researchers through online databases, coordinating research funding information sessions, arranging internal research program adjudication meetings, as assigned;
- Creating and maintaining office records, including performing data entry into electronic databases;
- Reporting on research funding activity and ensuring the accuracy of the collection and compilation of data for all statistical reports;
- Identifying potential risks to the University and mitigating those risks, in collaboration with IPS and the Research Office management;
- Collecting and analyzing relevant data to benchmark Carleton’s research performance against nationally and internationally accepted metrics and assist in identifying strategies for improvement of performance and reputation;
- Facilitating post award administration, including: reports to sponsors, files and correspondence related to the ongoing projects, inter-institutional transfers, etc.;
- Generating statistics on grant competitions, comparisons, and research revenues from the electronic database
- Preparing and distributing pertinent correspondence;
- Performing other duties as required.

**Qualifications**:
The incumbent must possess the following qualifications:

- Must be able to interact appropriately and credibly with researchers, professors and professionals external to the University, dealing with complex matters relating to funding regulations and legislation.
- Good oral and written communication skills, reading and basic analytical skills to clearly ascertain the concepts and areas involved in funding research, the preparation of correspondence, newsletters, organizing seminars and workshops, and maintaining websites.
- Thorough knowledge of University operating procedures, good administrative skills, sound judgment, tact and ability to deal effectively with people as well as continuing awareness and sensitivity to other cultures.
- Experience working with senior executives;
- Ability to work independently, taking initiative, and handle new responsibilities;
- Strong interpersonal skills and excellent communication skills both verbal and written;
- High degree of loyalty, discretion, maturity, resourcefulness and tact to deal with a wide spectrum of occupations;

**Education and Experience**:
The above is normally acquired through the completion of:

- University Bachelor’s Degree
- Five years of experience in a university setting including research funding development, contract review, project planning and coordination, and database management/maintenance

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community a

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