Administrative Assistant, Research Support

1 month ago

Ottawa, Canada University of Ottawa Full time

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
10

**Job Family**:
Research and Program Support

**# of Open Positions**:
2

**Faculty/Service - Department**:
School of Psychology_Jude Mary Cénat_PM

**Campus**:
Main Campus

**Union Affiliation**:
N/A

**Date Posted**:
novembre 04, 2024

**Applications must be received **BEFORE**:
novembre 15, 2024

**Hours per week**:
35

**Salary Grade**:
Non-Union Grade NR3 - 35 hrs

**Salary Range**:
$55 625,00 - $69 035,00

The Interdisciplinary Centre for Black Health addresses health disparities observed among people from Black communities, deficiencies in training for health professionals and research, and gaps in care and public health policy concerning them. This project is based on an interdisciplinary approach involving researchers from different fields of medicine, health sciences, psychology, education and sociology, and aims to reduce the risk of type 2 diabetes (T2D) in Black communities. The FIT (for Focus, inform, implicate, and transform) project will be implemented according to an innovative model aiming to Train (students from different fields) to Inform (religious leaders and Black community members from mosques and churches) in order to Transform (the lifestyle habits of those at high risk of T2D). We will work with pastors and imams, given the importance of their voice in the communities. This is a bilingual and culturally adapted T2D prevention program (PPD), focused on the real needs of Black communities. This PPD is an evidence-based intervention to prevent the risk of developing T2D through dietary and lifestyle changes that take into account the culinary cultures of Black communities, gradual increases in physical activity and weight loss. It is innovative in its educational and preventive approach, involving a cohort of students from different disciplines to address both the social determinants of health and the modifiable risk factors for T2D.

**Position purpose**:
Provides general administrative, operational, coordination and technical support for the conduct of the research project.

**In this role, your responsibilities will include**:
**Administrative, office management and front desk operations including**:

- Develops, implements and maintains physical and electronic file management systems,
- Carries out general office administration and clerical responsibilities such as photocopying, faxing, filing, ordering supplies, preparing mail-outs, etc.
- Coordinates and arranges meetings, teleconferences and other research related events; takes and prepares minutes.
- Carries out reception, phone and mail distribution
- Drafts and prepares routine correspondence
- Ensures consent forms are signed and filed
- Administers routine questionnaires
- Receives and processes samples, information and/or data in accordance with defined study protocols

**Research related administrative duties including**:

- Enters data from forms and documents into databases and other documents including coding, entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form
- Maintains and updates reference databases, contact and distribution lists
- Provides accounting update and tracks expenses such as participant reimbursement
- Tracks laboratory and other operational supplies; requesting or acquiring equipment or supplies necessary for the project
- Assists with training new staff and students in the lab

**Communication and liaison activities**
- Assists with web site maintenance and other project communication vehicles (blogs, newsletters, etc )
- Mobilize the communities with outreach in social spaces (community organizations, churches, mosques, etc.)

**What you will bring**:

- High School Diploma; completion of postsecondary training in office and administration preferred
- Minimum of two years office administration experience, preferably in a research environment
- Excellent communication (oral and written) and highly refined interpersonal and customer service skills
- Strong organizational, problem solving, and time management skills
- Superior accuracy and attention to detail
- Ability to build harmonious working relationships with clients, co-workers, and to interact with the public
- Ability to build and maintain relation in the community

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**:Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
**Initiative**:Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
**Client Service Orientation**:Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external

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