Information Management Policy Analyst

2 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 57919
Ministry: Health
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Temporary
Scope: Open Competition
Closing Date: May 20, 2024
Classification: Program Services 4 Market Adjustment

**Salary**: $2,757.39 to $3,604.17 bi-weekly ($71,967 - $94,068/year)

The Ministry of Health leads work in the areas of Alberta health insurance and benefits, doctors, hospitals and facilities, and other healthcare supports and information. For more information on the work Alberta Health does, visit this link:
**Role Responsibilities**:
Reporting to the Senior Records Officer, Enterprise Content Management Unit, the Information Management Policy Analyst is accountable for policy and program planning work associated with content management strategies and policies. The IM Policy Analyst collaborates closely with IT staff and service providers to ensure adherence to proper records keeping practices throughout the Department.

To be effective this position must understand various legislation and policy instruments (Policies, Standards, Guidelines, Procedures) and also understand the technology environment to ensure the effective implementation of these in day to day operations. To ensure business remains effective, client focused solutions must be deployed. This requires the position to have strong business analysis skills, to understand the current client situation, understand the root cause of any issues they have, and define creative ways to utilize available tools, such as M365, to maximize efficiency and minimize risk in current business processes.

**Responsibilities**:

- Lead and develop policy work related to content management including policy/standards/guidance in support of the department’s electronic content management systems
- Participate in the development and delivery of formal records and information management training to staff at all levels
- Support the Department IM program through the provision of consultation, advice and recommendations on IM policies, standards, directives and procedures
- Support, champion and execute Government of Alberta-wide IM initiatives with the department including but not limited to:

- Microsoft 365 deployment
- Collection of information for content inventories for Department program areas as required
- Implementation of Functional Classifications and GoA-wide retention schedules

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
Agility: Ability to work in a fast-changing landscape and adjust own work processes to eliminate existing practices where they are no longer warranted, yet still ensure that all checks and balances have been done for every project. Need to be able to work creatively within guidelines.

Systems Thinking: Ability to provide advice related to proposed IMT solutions to business problems - considering interrelationships and policy when providing advice. Also seeks to understand available options and identifies unintended consequences of each option.

Build Collaborative Environments: Ability to work with others across the sectors to ensure that we are all providing the same advice and services.

Creative Problem Solving: Break problems down into component parts to be able to identify solutions when presented with a high level business problem.

Drive for Results: Deliver services to clients in department. This means working with others in the branch or GoA IM Programs to achieve goals and deliver services.

**Qualifications**:
University graduation in a related field (e.g. Information Management, Information Technology, Business Administration) and four (4) years of progressively responsible related experience in:

- Leading and documenting multiple concurrent projects from initiation to final evaluation
- Preparing briefings, analysis/recommendation and training materials for a variety of stakeholders
- Providing information management consultation, advice and recommendations in alignment with related policy instruments and/or strategic direction
- Equivalency: Directly related education or experience considered on the basis of:
- 1 year of experience for 1 year of education; or
- 1 year of education for 1 year of experience
- Required Experience:
- Experience in information management including industry trends, tools, and approaches
- Considerable knowledge of Microsoft Office Suite and SharePoint
- Experience working with a variety of stakeholders
- Effective research, problem solving, and analytical skills
- Assets:
- Designation in Certified Records Manager, Certified Information Professional, Enterprise Content Management Master and/or Project Management Pro

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