Junior Executive Assistant
5 months ago
Are you ready to kick-start your career in administration?
We are seeking a dynamic and motivated individual to join our team as a **JUNIOR EXECUTIVE ASSISTANT.**
As a crucial member of our organization, you'll have the opportunity to work closely with senior executives, gaining valuable experience and insights into the business world.
**About the Opportunity**
This position provides a variety of confidential secretarial and administrative support functions to the CEO and Executive team.
- Act as a professional and confidential representative of the CEO and Executive Team.
- Manage the CEO & Executive team's calendar to optimize their time and prioritize important tasks.
- Arrange and coordinate travel plans, including flights, restaurant bookings, accommodations, and transportation.
- Be prepared to drive is requested.
- Provide administrative support to senior executive, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Coordinate and plan Board of Directors, Shareholder, and ESOP meetings (including AGM), prepare and send agenda, supporting documents, minutes, etc. to the stakeholders.
- Attend a variety of meetings, take minutes, and provide summaries as required.
- Updating and managing social media accounts such as company/personal LinkedIn profiles and connections.
- Conduct event planning for client and employee functions including open houses, holiday parties, golf tournaments, milestone celebrations, etc.
- Research business opportunities and potential acquisition targets.
**Qualifications**:
- Professional with a high regard for confidentiality and maintaining privacy.
- Skilled at clear and tactful communication to all parties, verbally and written
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication skills, both written and verbal.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Works effectively with little or no supervision, mínimal direction and frequent interruptions.
- General administrative skills: filing, letter and report writing, record keeping, proofreading.
- Great organizational skills with the ability to set priorities and multi-task.
- Positive attitude and willingness to learn and grow.
- Previous administrative experience is a plus but not required.
**Why Join Us**:
- Competitive pay and benefits
- Positive team and safety conscious atmosphere
- Special perks and fun company social events
- Training, growth, and development opportunities
- Clear communications and expectations
**Job Type**:Part-time (Mon, Tue, Wed)
**Benefits**:
- Company events
- Dental care
- Extended health care
- Paid time off Vision care
-
**Schedule**:
- 8- 10 hour shifts
Weekends as needed
**Education**:
Secondary School (required)
**Experience**:
- Executive Assistant: 2 years (required) Office Administration: 5 years (preferred)
**Ability to Commute**:
- Edmonton, AB T6P 1J6 (required)
We look forward to welcoming you to our team
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