Administrative Secretary/ Assistant

4 weeks ago

Winnipeg, Canada Manitoba Government Full time

**Administrative Secretary/ Assistant**:
AY3 Administrative Secretary

Regular/full-time

Manitoba Justice

Probations, Correctional Services

Winnipeg MB

Advertisement Number: 41581

Salary(s): AY3 $43,462.00 - $49,704.00 per year

Closing Date: August 21, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

The Corrections Division (Manitoba Corrections) helps protect society by enforcing orders and sentences given by the courts. We manage offenders with appropriate control, supervision and support. We provide programs and services that help offenders learn to become productive members of society.

Conditions of Employment:

- Must be legally entitled to work in Canada
- Satisfactory Criminal Record Check and Vulnerable Sector Search
- Satisfactory Adult and Child Abuse Registry Checks
- Satisfactory Enhanced Security check - Level 4

Qualifications:
**Essential**:

- Experience performing a full range of administrative/clerical duties including but not limited to experience drafting correspondence, providing reception, assessing and responding to inquiries and file maintenance.
- Experience in maintaining physical and electronic filing systems
- Excellent verbal communication skills
- Excellent written communication skills
- Effective organization and time management skills with the ability to prioritize assignments and meet deadlines
- Experience working with confidential information and handling sensitive materials
- Ability to work independently with mínimal supervision
- Ability to work effectively in a team environment
- Effective problem solving and decision making skills
- Effective interpersonal skills

**Desired**:

- Successful completion of a recognized secretarial/administrative training program
- Experience using CCAIN, COMS and other Justice related databases

**Duties**:
Under the supervision of the Area Director, the position is responsible for day to day secretarial services to the unit. This position is responsible for office organisation and administration, management of case files and responding to queries from clients and external agencies; scheduling appointments and meetings; and reception duties.
- Advertisement # 41581
- Service Centre 1
- Human Resource Services
- 1130-405 Broadway
- Winnipeg, MB, R3C 3L6
- Phone: 204-945-3204
- Fax: 204-948-7373

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

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