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Payroll Administrator

7 months ago

Vancouver, Canada PLEA Community Services Society of BC Full time

PLEA Community Services is currently seeking an **Excluded Full-Time Payroll Administrator** for our Finance team in Vancouver, BC. The proposed start date for this position is as soon as possible.

The Payroll Administrator controls and performs full-cycle payroll functions, including payment processing, and management and maintenance of the payroll software/database. The Payroll Administrator liaises with the Human Resources department to ensure the maintenance of employee benefits and benefits information. The Payroll Administrator assists with other payroll, finance and accounting duties as needed, including preparing reports and correspondence, performing analysis, and maintaining files and records.

**Position Type**:Excluded Full-Time
**Location**:Vancouver, BC
**Hours of Work**: The_ usual _hours of work in this position are Monday to Friday from 8:30AM to 4:30PM, based on 37.5 working hours per week. Occasional evening and weekend work may be required as per department needs.
**Minimum Requirements**:University degree with at least two (2) year experience in high volume and fast paced payroll position; valid Payroll Compliance Practitioner certification from the Canadian Payroll Association.

**Who we are**:
PLEA is an accredited, not-for-profit, charitable community services agency that has operated throughout BC for more than 40 years. We deliver high quality, innovative services to children, youth, adults, and families facing significant challenges in their lives. PLEA is an ally in reconciliation. The organization is committed to providing culturally safe programs and continuing to work towards breaking down the barriers that cause harm to Indigenous people and communities.

**What you will do**:

- Administers bi-weekly payroll in accordance with statutory regulations, the collective agreement, and established policies and procedures.
- Reviews and reconciles timesheets, work hours and bi-weekly payroll for completeness and accuracy. Ensures each employee is costed correctly, including the manual bi-weekly calculation for individual contract utilization.
- Processes payroll information pertaining to new hires, transfers, promotions, terminations, absences and leaves in a timely and accurate manner.
- Administers salary and wage rate payment changes and ensures wage changes are made accurately and in time for affected pay periods.
- Prepares and issues off-cycle payroll payments as required. Enters off-cycle payment data into the payroll system to update the year-to-date payroll register.
- Prepares and posts journal entries to reflect payroll transactions based on biweekly payroll reports. Adjusts journal entries as required.
- Analyses and reconciles payroll-related general ledger accounts and ensures end of calendar year employee earnings and deductions are accurately reflected in the payroll register.
- Prepares T4 and other CRA forms as required; reconciles data to ensure that it matches the payroll records.
- Reconciles taxable benefits between payroll and the vendor invoices.
- Prepares timely distribution of records of employment.
- Verifies and maintains the accuracy of accrual calculations.
- Administers security access for the users of the payroll, time and absence management software. Ensures the system is operational, current and accurate for employees, departments, and positions.
- Develops and maintains payroll policy and procedures. Provides training and support to management and staff in the use of new and current payroll systems, policy and procedures. Trains assigned back-up personnel to perform critical payroll operations.
- Maintains filing systems for current and historical payroll related documents and forms. Reconciles government statements and remittances, union reports, WorkSafeBC remittances, and donation reports. Completes government and agency affiliated surveys as required.
- Prepares reports, including bi-weekly, monthly, quarterly and year-end reports as required.
- Participates in the month-end close process and year-end audit process by completing assigned tasks to agreed timelines. Participates in the preparation of the annual operating budget.
- Responds to employee payroll inquiries and requests. Responds to queries regarding employment verifications.
- Process third party legal requests as required, such as federal and provincial garnishments, etc.
- Administer payroll for other related entities as directed.
- Provide payroll system and procedure training to staff as needed.
- Contract administration and coordination of signatories for funding agreements. Initiates and supports process improvement projects as needed.
- Ensures that all records, reports, and documentation pertaining to payroll and financial management are accurate, complete, and in compliance with PLEA’s policies and procedures.
- Adheres to all policies and procedures established by PLEA, and meets the performance expectations of the position in a manner that demonstrates compassion and r