HR & Payroll Administrator

7 months ago

Vancouver, Canada Smythe Full time

**HR & Payroll Administrator (Full-time, permanent)**

Smythe LLP (Smythe) is looking for an experienced, team-orientated HR & Payroll Administrator to join their People & Culture team. As an HR & Payroll Administrator, you will be responsible for managing and processing employee payroll and benefits, as well as providing support for day-to-day operations of the People & Culture team.

Our firm

Smythe LLP is a leading professional services firm with offices in Vancouver, Langley and Nanaimo. Since 1980, Smythe has assisted clients in BC, Canada and across the border with their accounting, assurance, taxation, insolvency and advisory needs. Smythe’s clients include private, public, family-owned and non-profit organizations across a wide range of industries. Smythe is also a member of Allinial Global, one of the largest international accounting networks.

The firm’s diverse team comprises over 200 individuals in both professional and support roles, all of whom work together to achieve our mission of building meaningful connections, providing expertise and delivering enduring value to our clients.

The opportunity

We have an exciting opportunity for a self-starter to join the Smythe team and you'll be responsible for ensuring precise and on-time employee payments. Your keen eye for detail and organizational skills will play a vital role in keeping our payroll process running smoothly and efficiently.

**Your day-to-day***
- Payroll Processing: Accurately calculate and process employee salaries, wages, overtime, bonuses, and deductions based on timesheets, attendance records, and other relevant data.
- Benefits Administration: Manage sign-ups, process changes and calculate premiums and taxable benefits.
- T4 Processing: Prepare and issue T4 statements for all employees in compliance with the relevant tax regulations and deadlines.
- Recordkeeping: Maintain comprehensive payroll records, ensuring all information is up-to-date and accurate for each employee.
- Compliance: Ensure compliance with federal and provincial payroll regulations and tax laws, including payroll taxes, benefits, and other deductions.
- Employee Inquiries: Respond to payroll-related inquiries from employees and address their concerns with professionalism and confidentiality.
- System Maintenance: Assist in maintaining and updating the payroll system, ensuring data integrity and security.
- HR Documentation and Communication: Preparing HR-related documents such as offer letters, employment contracts, and policy manuals. Admins may also communicate with employees regarding HR-related matters.
- New Hire Onboarding: Collaborate with the People and Culture team to ensure seamless onboarding for new employees, including setting up payroll and benefits accounts and providing relevant information.
- General Administrative Support: Assisting with various administrative tasks related to the People and Culture team, such as organizing employee events, maintaining office supplies, and handling general inquiries.

**What we’re looking for**

To excel in this role, you will need:

- Bachelors, Certificate, Diploma or equivalent.
- Certification in Payroll - Payroll Compliance Practitioner (PCP) and/or Certified Payroll Manager (CPM)
- 2-3 years of experience in processing payroll in a mid-large size company
- Strong understanding of payroll processes, regulations, and tax laws, including T4 processing.
- Proficiency in using payroll systems like PayWorks, Ceridian or UKG
- Proficiency in MS Office (MS Word, MS Excel, MS Outlook)
- Comfortable with MS Excel functions like VLOOKUP, filtering and sorting, Pivot tables, etc.
- Excellent attention to detail and accuracy in data entry.
- Ability to handle confidential information with integrity and discretion.
- Clear and above-par professional communication skills
- A personable and outgoing demeanor
- To be a self-motivated team player who is able to take initiative.

In addition, you will need to:

- Be present in person at your primary office location at least two days a week (after 3 months)
- Work additional hours during peak times (typically January to June)
- Be able to lift weights of up to 25 lbs.

**What Smythe offers

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