HR Admin Assistant

4 months ago

North York, Canada Smilegate West Full time

Smilegate West Inc. is the North and South American publisher of its parent company Smilegate, headquartered in South Korea. The Company specializes in Free-to-Play online games such as CrossFire. Founded in 2006 with a goal of becoming a leading publisher and digital media distributor of online video games, the Company is built on the principle that online, community-based video games offer unique and compelling gaming experiences with untapped mass market potential and wide social appeal.

The Toronto office employs a staff of widely-talented and culturally diverse employees, led by an experienced and imaginative management team. In publishing CrossFire, one of the most played online FPS games worldwide, with over 6 million concurrent users and 500 million registered players, currently available in 80 countries including China, Vietnam, North & South America, and Europe, Smilegate West Inc. continues to deliver the highest quality free-to-play game experience through its proprietary gaming portals, Z8Games.
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- **Position Summary**_
- We are looking for a part-time (approx. 20-24 hours/week) HR Administrative Assistant who will be mainly responsible for recruitment, employee time and attendance and any other HR administration tasks working with our HR Team._
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- **Position Responsibilities**_
- Administration_
- Welcoming visitors by greeting them; answering or referring inquiries
- Coordinating, maintaining, and generating Human Resources-related files, and records
- Accurately tracking and processing HR documents and following up as needed
- Maintaining general office management functions including mail, scheduling meetings, maintaining office supplies, and ordering snacks and meals if needed
- Recruitment and Selection_
- Creating and modifying job descriptions and posting job openings on Indeed, LinkedIn, Games Jobs Direct, and Job Bank and utilizing various external sourcing materials
- Forwarding resumes received for open positions to the appropriate managers in a timely manner
- Arranging interview schedules and setting up the meeting room for the interviews
- Setting up new hire’s seating and preparing onboarding process, processing off-boarding process
- Employee Time & Attendance and Employee Engagement_
- Tracking time and attendance for all employees and providing reports to managers
- Working with HR Admin and Manager to develop strategies focused on increasing employee engagement
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- **Relationships**_
- All employees
- Management Team
- Third party agencies, consulting firms
- Job applicants
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- **Culture**_
- Fast paced environment with pressure
- Friendly environment whereby colleagues are helpful and collaborative
- Multiple priorities at any given time requiring a high-level of organization and time management
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- **Qualifications & Skills**_
- Students who are in their last year/semester of completing a Human Resources, Business Administration or related certificate programs are welcome to apply.
- Flexible schedule, 20-24 hours per week. One day working in the office is required.
- Excellent communication skill (both speaking and writing)
- Good administrative skills and great knowledge of Microsoft Office including Outlook, Word, Excel and PowerPoint
- Team player willing to work alongside various cultures, personalities, etc.
- Ability to maintain confidentiality
- Excellent attention to detail with a high degree of accuracy
- Exceptional interpersonal skills with a customer-oriented approach to provide valuable services to every stakeholders in Smilegate West Inc.
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- Smilegate West, Inc. is an equal opportunity employer committed to diversity and inclusion. Smilegate West, Inc. will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please contact Human Resources._
- We thank all applicants for their interest in Smilegate West, however only those eligible to work in Ontario with a valid work permit and selected for an interview will be contacted._

**Job Type**: Part-time

Pay: $19.00 per hour

Expected hours: No more than 30 per week

Ability to commute/relocate:

- North York, ON M2N 7E9: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in North York, ON M2N 7E9

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