Office Manager
3 days ago
Do you thrive in fast paced environments and enjoy the process of troubleshooting and problem solving? Are you an experienced office coordinator or office manager with an interest in leveling up your career?
If this sounds like YOU, put your talents to the test. We are looking for an organized and multi-faceted Office Manager. The Office Manager is at the forefront of all things related to support management, the operations manager and the whole team, as well as maintaining a productive, efficient, enjoyable and safe working environment. We need someone with experience in creating positive and engaging internal communications, maintaining a fast, meticulously organized office environment, who is able to solve problems effectively, communicate fluently and settle for nothing short of 100%. Previous Office Manager experience with overseeing many things at a high level with strong attention to detail, is considered a must for this position.
**Requirements**:
**Sounds like you?**
- **Experience**: You have more than 4 years of experience working in a fast-paced environment (agency experience or startup experience a plus).
- **Organized and Detail-Oriented**: You can work independently while staying on task, and to follow instructions to complete projects within time frames.
- **Tools**:You are proficient in Microsoft Excel and GSuite and creating pivot tables doesn't scare you. You also have experience working with various software, including resource and time management platforms like Float and RedMine.
- **Team-Player**: You have experience working with diverse teams across several different time zones; you know how to project manage a team, and you are not afraid to defend your ideas with supporting research. At Evolving Web we value transparency, openness, and teamwork, and celebrate our teams' accomplishments collectively.
- **Self-Starter**: You are highly motivated, have an excellent work ethic and are self-assured. You are not easily thrown and are able to think on your feet.
- **Strong Communicator**:You have exceptional interpersonal and communication skills (both oral and written) in both English and French (English required and bilingual preferred).
- **Organized Multi-Tasker**: You are able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.
**What you'll be up to**:
Every day will look a little different, but expect to be responsible for the following:
- Support the day-to-day operations for our remote and Montreal-based employees and contractors, including managing the office, coordinating orders, and providing general support to visitors and employees.
- Assist in resource management, including monitoring active projects and making recommendations on appropriate resource allocation
- Assist in planning and running scrum meetings, assist project managers in various tasks, coordinate meetings, QA for projects, and note taking.
- Collaborate with the Sales and Business Development Team as part of the RFP process, making sure we have all the required materials to deliver, including preparation and coordination with the Design and Project Management teams.
- Support the Operations Team with various administrative tasks and analysis to ensure cohesion regarding employee experience.
- Plan and organize office social events, including team-building activities and holiday parties.
- Any other special projects or tasks as assigned to this role.
**Benefits**
**What kind of person usually gets along easily with us?**
- Someone who feels better products come from a collaborative work process
- Not afraid to voice your opinion but open to any input
- Organized, consistent, and able to work on several projects concurrently;
- Creative and curious, you're not afraid of learning new tools or responsibilities;
- Strong team player, attention to detail, problem-solving and leadership skills.
What you get:
- An environment that encourages continuous learning and mentorship
- A team that's big enough that you get to work on creative, meaningful projects and small enough that you can take ownership of your work
- A collaborative, fun, and friendly environment where your input is highly valued
- Competitive salary, a health insurance package, and a good work-life balance
- Collaborations with organizations such as Princeton University, the Government of Canada
- Diverse, multilingual team members from around the world
- Remote-friendly workplace, with a beautiful office in Old Montreal
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