Office Manager

1 week ago


Montréal, Canada DULCEDO Full time

Dulcedo Management debuted as a high-profile modelling agency and has now grown into the largest multidisciplinary talent management group in Canada and a leader in North America spanning all spheres of sports and entertainment. From our offices in the Old Port of Montreal. downtown Toronto and remotely around the world, our team of experienced agents works its magic representing and managing the national and international careers of over 500 fashion models, and hundreds of Olympic and professional athletes, show business celebrities, esports stars and top-tier web influencers. We don’t like to brag, but we have reason to be proud of our world-class work.

At Dulcedo, we don’t just “hire”. We have an eye for talent, and we cast exceptional people to build on our exhilarating vision with those who share our motivation, leadership and people skills.

If you are chosen for the role, you will have the opportunity to work in a diverse and aspirational team of professionals who are covering projects of national and international renowned clients and brands on the cutting edge of the talent management industry. We're looking for someone with a open mind and a go-getter attitude - someone that will be excited to take on challenges, learn new things and find solutions to any problem that may come our way. You know we want to meet you so don't hesitate

*_
WHAT YOU'LL BE EXPECTED TO DO: _*
- Open/unlock the office every weekday at 8AM
- Greet all guests professionally and inform staff of guest arrival
- Certain periods of the year you will be responsible of an intern who will be there to help with administrative tasks which are assigned to you
- Inspect bathrooms, kitchen and boardrooms daily and restock supplies as necessary
- Ensure the cleanliness of the premises at all times, this means every public area of the office and emptying the garbage mid-week if necessary
- Plan lunch and break times around important office activities and meetings where your help is needed
- Inform upper management when leaving for the day
- Invite applicants (models) to the office and schedule them on the calendar
- Meet with applicants, take their measurements and photos
- Update all information in the excel sheet
- Meeting with the booking team for voting sessions on Friday
- Schedule invitations with the office manager with applicants who are offered contracts
- Update and follow-up of the filing system of information records relating to talents
- Follow-up on contract renewal dates for all talents & update the dates/status in the excel sheet
- Help in the management and planning of model search events
- Keep a record of costs of model search events
- Keep an inventory and needs of materials used at model searches
- Keep inventory and manage office furniture
- Keep an inventory of what we have in our storage unit
- Purchase replacement items of what's needed
- Managing items for sale on Kijiji
- When asked, make a list of coming events that are good for scouting (Montreal and Toronto)
- Help with filing of contracts/collaborations and documents, both digitally and physical copies in storage
- Coordinate castings when they are in the head-office
- Coordinate castings outside of the office (if/when needed)
- Get back to talents about a casting after debriefing with agency director
- Collect images from international agencies and process them via photoshop (resize & classify)
- Send updates to international agencies with the new material of the models we placed with them
- Make sure that a room is reserved if director has a guest or a client coming in to the office
- Schedule calls/skype between models and director when it's needed
- Perform a variety of market research following specific guidelines when requested
- Managing special projects when requested which will require multi-tasking
- Perform specific searches on google and social media for new suppliers/companies/industry-surveillance as requested
- Regular basis office purchasing for the entire company, this means searching online for lowest cost, obtaining approval and check-out
- Use Kijiji when required for specific used items for purchase or selling
- Purchase special foods ahead of time when important meetings at the office are scheduled with guests
- Perform a variety of administrative tasks as requested

**_WHAT YOU BRING TO THE TABLE: _**
- University degree completed.
- 2-5 years experience in a general administrative role.
- Natural talent at customer service.
- Must be able to work autonomously and within teams.
- A strong sense of attention to detail & being obsessed with staying organized.
- Sense of leadership & ambition.
- Excellent verbal and written communication skills and ability to interact with clients.
- Strong problem solving skills - detail-oriented, creative, practical
- Bilingual French and English

**_WHAT'S IN IT FOR YOU: _**
- Become part of a group which works with some of our generation's most popular icons and thought leaders
- Work in a



  • Montréal, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The British Consulate General in Montreal is recruiting for a Political and Public Affairs Officer. This is a permanent position and the jobholder must be fully bilingual (French and English). The British Consulate-General in Montreal represents the UK Government in Quebec. We are part...

  • Office Manager

    1 week ago


    Montréal, Canada Quadbridge Inc Full time

    **Position: Office Manager **(replacement of parental leave - 12 months contract) **About Quadbridge**: Quadbridge is one of the leaders in the technology solutions industry and Canada’s second fastest growing tech company. Our Mission: We are committed to creating innovative solutions for all the software, hardware, and IT services that our clients need...

  • Office Manager

    1 week ago


    Montréal, Canada Egon Zehnder Full time

    The Office Manager demonstrates and helps foster Firm values internally: creating a culture of camaraderie, impact, honesty, and teamwork amongst all colleagues within the office. **Requirements**: **What You’ll Do** - Establish and maintain key office operations - Administrative support for the day-to-day office operations including receive and welcoming...

  • Office Manager

    1 week ago


    Montréal, Canada Red Bull Full time

    **Company Description**: The Office Manager is responsible for keeping the Red Bull Montreal Office in perfect running condition. They are focused on ensuring the Red Bull brand is represented throughout the building and that all employees, visitors, and stakeholders have a premium, on-brand experience. The Office Manager is always seeking ways to help with...

  • Office Manager

    1 week ago


    Montréal, Canada Goalcast Full time

    **ABOUT GOALCAST** Are you looking to live the impossible, tell powerful stories and step out of what's comfortable? Goalcast is the world's leading empowering media company, specializing in the production and distribution of transformative short documentaries and original short films. With a growing community of over 40 million people and a monthly...

  • Office Manager

    18 hours ago


    Montréal, Canada DULCEDO Full time

    Dulcedo Management debuted as a high-profile modelling agency and has now grown into the largest multidisciplinary talent management group in Canada and a leader in North America spanning all spheres of sports and entertainment. From our offices in the Old Port of Montreal. downtown Toronto and remotely around the world, our team of experienced agents works...

  • Office Manager

    4 days ago


    Montréal, Canada QCGN Full time

    Reporting directly to the Finance and Operations Director, the Office Manager is responsible for handling general accounting and bookkeeping tasks for the organization, building management, and other administrative and office tasks as described below. Accounting and Bookkeeping - Maintain all corporate financial transactions in QuickBooks, perform checks as...

  • Office Manager

    1 week ago


    Montréal, Canada Kindred Communications Full time

    Please submit resume written in English This is a new, crucial role which will support the establishment and running of the new office in Montreal and also support Members and meetings which will happen in various locations each month. The role will allow for a hybrid schedule, some of the time can be working remote. Must be available to be in the office...

  • Office Manager

    2 weeks ago


    Montréal, Canada Egon Zehnder Full time

    Description The Office Manager demonstrates and helps foster Firm values internally: creating a culture of camaraderie, impact, honesty, and teamwork amongst all colleagues within the office. KCA Overview The Knowledge Center of the Americas (KCA) serves as a dynamic hub for Egon Zehnder in North America, bringing together members of functional, support,...

  • Office Manager

    4 weeks ago


    montréal, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANTOur client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families.The foundation's mission is to support, sustain, and expand services not covered by the government. It also...

  • Office Manager

    4 weeks ago


    montréal, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANTOur client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families.The foundation's mission is to support, sustain, and expand services not covered by the government. It also...

  • Office Manager

    4 weeks ago


    montréal, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANTOur client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families.The foundation's mission is to support, sustain, and expand services not covered by the government. It also...

  • Office Manager

    4 weeks ago


    montréal, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANTOur client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families.The foundation's mission is to support, sustain, and expand services not covered by the government. It also...

  • Office Manager

    14 hours ago


    Montréal, Canada Framestore Full time

    Framestore is an Oscar, Bafta, and Emmy award-winning global creative company working in film, advertising, AR/MR/VR, theme park dark rides, and pre/post visualization work among many other creative endeavors. The Office Manager supervises the team of Runners as well as the Receptionist and the Employee Engagement Coordinator. The Office Manager oversees...

  • Office Manager

    1 week ago


    Montréal, Canada Transit App Full time

    We’re looking for a new head of house. It’s one of those kinda-tricky-to-describe-my-job kinda jobs, which sits somewhere between “operations whiz” and “office wrangler” — not just focused on this-or-that particular task, but about projecting a sense of calm that persists throughout the company. Thanks to your hard work, everyone else at...

  • Office Manager

    2 days ago


    Montréal, Canada Transit App Full time

    We’re looking for a new head of house. It’s one of those kinda-tricky-to-describe-my-job kinda jobs, which sits somewhere between “operations whiz” and “office wrangler” — not just focused on this-or-that particular task, but about projecting a sense of calm that persists throughout the company. Thanks to your hard work, everyone else at...


  • Montréal, Canada BFL CANADA Risk and Insurance Full time

    We offer more than a job, we offer a career! We support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to...

  • Office Manager

    2 weeks ago


    Montréal, Canada People Can Fly Full time

    Company Description People Can Fly is one of the leading independent AAA games development studios with an international team of hundreds of talented individuals working from offices located in Poland, UK, US, and Canada, and from all over the world thanks to our remote work programs. Founded in 2002, we made our mark on the shooter genre with titles such...


  • Montréal, Canada VIA Rail Canada Full time

    Reference Number : 706 Status : Permanent - Full-time Annual Salary / Hourly Rate : $70 943 - $87 635 Number of positions to be filled : 1 Application Deadline : 03/24/2025 Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our...

  • Office Manager

    4 weeks ago


    Montréal, QC, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANT Our client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families. The foundation's mission is to support, sustain, and expand services not covered by the government. It...