Office Manager

2 days ago

Montréal, Canada Framestore Full time

Framestore is an Oscar, Bafta, and Emmy award-winning global creative company working in film, advertising, AR/MR/VR, theme park dark rides, and pre/post visualization work among many other creative endeavors.

The Office Manager supervises the team of Runners as well as the Receptionist and the Employee Engagement Coordinator. The Office Manager oversees the Hospitality Budget, supervises internal and external hospitality customer services, negotiates agreements and contracts with suppliers, including all catering and office supplies, and provides support as needed to the Facilities team. This role works closely with the Facilities Manager to ensure that daily studio operations are at a high standard and coordinates with various departments. The Office Manager reports directly to the Montreal Head of Facilities.

**What you’ll do**:

- Answers all hospitality requests and maintains a record of all activities and expenses relating to services provided to internal customers (ie. production and all departments, senior management, and support teams);
- Manages and develops the receptionist, employee engagement coordinator, and the runners team, ensuring a consistently high standard of service while leading by example;
- Recruitment, training, and mentoring a team of entry-level employees;
- Manages the Runners training program with the Training Department;
- Oversees the scheduling, workflows and ensuring the efficient distribution of their time;
- Provides top-notch catering to our clients from their arrival at reception until their departure;
- Plays a role in the employee onboarding process;
- Works with the Facilities Manager to ensure that the studio physical security standards are at the highest level;
- Works with various departments to maintain health & safety procedures;
- Actively participates in proposing solutions that will further improve the client and employee experience at the studio;
- Responsible for maintaining the Hospitality Budget;
- Manages vendor relationships and negotiates contracts for catering, kitchen-related supplies and stationery;
- Manages the procurement of all catering supplies within the scope of the Hospitality budget;
- Reviews and approves supplier invoices against contracts/orders;
- Oversees the overtime meal distribution and ensures that staff-selected restaurants and menus respect budgets as dictated by company policy, while ensuring that an appropriately wide selection of meals are on offer;
- Ensures that common areas are functional, clean, and stocked to the highest standards.
- Collaborates with other departments for cross-functional areas, such as meeting and vis rooms and manages all of the shared kitchen spaces, lounges, and reception area.
- Supervises the Employee Engagement Coordinator to ensure that the studio is a welcoming, holistic, and engaging space. Identifies, researches and implements new employee perks such as Lufa farms, Bixi specials and any number of other discounts at local restaurants or businesses;
- Assesses, improves, and implements operational procedures and tools;
- Ad-hoc project management, when required. Examples include: implementing a ticketing system for the facilities team and creating service catalogs for various requests;
- Works with the other members of the Facilities team to cover when necessary;
- Further duties as required or designated by the Head of Facilities.

**What we’re looking for:
- Willingness to work on-site full-time;
- Bilingualism with excellent writing skills in both French and English;
- Excellent communication skills and an ability to work with people at all levels within the organization
- Hands-on approach towards client service, making a positive contribution to both the internal and external client experiences at Framestore;
- Strong attention to detail, organization, and administration
- Ability to analyze systems and aim for continuous improvement;
- Personal and friendly attitude with a strong desire to succeed;
- Experienced people manager, particularly entry-level employees;
- Ability to mentor and nurture a whole team while enabling them to carry out their roles to the best of their abilities;
- Experience managing a budget;
- 5-7 years experience in office administration, client services, or operations management;
- The ability to multitask and prioritize work;
- Great team-player;
- An aptitude to work under pressure and meet deadlines;
- Excellent computer skills in Windows, G Suite, and MS Office.

**You might also have:
- Experience in other areas of the film, tv, gaming, or vfx industries;
- Facilities experience is an asset;
- Experience in the hospitality industry;
- A passion for the film/vfx industry;
- Previous experience in a fast-paced customer oriented role;
- A confident, outgoing, friendly demeanor.

  • Political and Public Affairs Officer

    5 days ago

    Montréal, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The British Consulate General in Montreal is recruiting for a Political and Public Affairs Officer. This is a permanent position and the jobholder must be fully bilingual (French and English). The British Consulate-General in Montreal represents the UK Government in Quebec. We are part...

  • Office Manager

    1 week ago

    Montréal, Canada Quadbridge Inc Full time

    **Position: Office Manager **(replacement of parental leave - 12 months contract) **About Quadbridge**: Quadbridge is one of the leaders in the technology solutions industry and Canada’s second fastest growing tech company. Our Mission: We are committed to creating innovative solutions for all the software, hardware, and IT services that our clients need...

  • Office Manager

    1 week ago

    Montréal, Canada Egon Zehnder Full time

    The Office Manager demonstrates and helps foster Firm values internally: creating a culture of camaraderie, impact, honesty, and teamwork amongst all colleagues within the office. **Requirements**: **What You’ll Do** - Establish and maintain key office operations - Administrative support for the day-to-day office operations including receive and welcoming...

  • Office Manager

    2 weeks ago

    Montréal, Canada Red Bull Full time

    **Company Description**: The Office Manager is responsible for keeping the Red Bull Montreal Office in perfect running condition. They are focused on ensuring the Red Bull brand is represented throughout the building and that all employees, visitors, and stakeholders have a premium, on-brand experience. The Office Manager is always seeking ways to help with...

  • Office Manager

    1 week ago

    Montréal, Canada Goalcast Full time

    **ABOUT GOALCAST** Are you looking to live the impossible, tell powerful stories and step out of what's comfortable? Goalcast is the world's leading empowering media company, specializing in the production and distribution of transformative short documentaries and original short films. With a growing community of over 40 million people and a monthly...

  • Office Manager

    2 days ago

    Montréal, Canada DULCEDO Full time

    Dulcedo Management debuted as a high-profile modelling agency and has now grown into the largest multidisciplinary talent management group in Canada and a leader in North America spanning all spheres of sports and entertainment. From our offices in the Old Port of Montreal. downtown Toronto and remotely around the world, our team of experienced agents works...

  • Office Manager

    5 days ago

    Montréal, Canada QCGN Full time

    Reporting directly to the Finance and Operations Director, the Office Manager is responsible for handling general accounting and bookkeeping tasks for the organization, building management, and other administrative and office tasks as described below. Accounting and Bookkeeping - Maintain all corporate financial transactions in QuickBooks, perform checks as...

  • Office Manager

    9 hours ago

    Montréal, Canada Evolving Web Full time

    Do you thrive in fast paced environments and enjoy the process of troubleshooting and problem solving? Are you an experienced office coordinator or office manager with an interest in leveling up your career? If this sounds like YOU, put your talents to the test. We are looking for an organized and multi-faceted Office Manager. The Office Manager is at the...

  • Office Manager

    1 week ago

    Montréal, Canada DULCEDO Full time

    Dulcedo Management debuted as a high-profile modelling agency and has now grown into the largest multidisciplinary talent management group in Canada and a leader in North America spanning all spheres of sports and entertainment. From our offices in the Old Port of Montreal. downtown Toronto and remotely around the world, our team of experienced agents works...

  • Office Manager

    2 weeks ago

    Montréal, Canada Kindred Communications Full time

    Please submit resume written in English This is a new, crucial role which will support the establishment and running of the new office in Montreal and also support Members and meetings which will happen in various locations each month. The role will allow for a hybrid schedule, some of the time can be working remote. Must be available to be in the office...

  • Office Manager

    3 weeks ago

    Montréal, Canada Egon Zehnder Full time

    Description The Office Manager demonstrates and helps foster Firm values internally: creating a culture of camaraderie, impact, honesty, and teamwork amongst all colleagues within the office. KCA Overview The Knowledge Center of the Americas (KCA) serves as a dynamic hub for Egon Zehnder in North America, bringing together members of functional, support,...

  • Office Manager

    4 weeks ago

    montréal, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANTOur client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families.The foundation's mission is to support, sustain, and expand services not covered by the government. It also...

  • Office Manager

    4 weeks ago

    montréal, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANTOur client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families.The foundation's mission is to support, sustain, and expand services not covered by the government. It also...

  • Office Manager

    4 weeks ago

    montréal, Canada AY Talent Full time

    OFFICE MANAGER & EXECUTIVE ASSISTANTOur client, a proud member of the CIUSSS de Centre-Ouest-de-l’Île-de-Montréal, is a state-of-the-art institution in Cote Saint Luc that provides compassionate, cutting-edge care to patients and their families.The foundation's mission is to support, sustain, and expand services not covered by the government. It also...

  • Office Manager

    1 week ago

    Montréal, Canada Transit App Full time

    We’re looking for a new head of house. It’s one of those kinda-tricky-to-describe-my-job kinda jobs, which sits somewhere between “operations whiz” and “office wrangler” — not just focused on this-or-that particular task, but about projecting a sense of calm that persists throughout the company. Thanks to your hard work, everyone else at...

  • Office Manager

    3 days ago

    Montréal, Canada Transit App Full time

    We’re looking for a new head of house. It’s one of those kinda-tricky-to-describe-my-job kinda jobs, which sits somewhere between “operations whiz” and “office wrangler” — not just focused on this-or-that particular task, but about projecting a sense of calm that persists throughout the company. Thanks to your hard work, everyone else at...

  • Office Manager

    1 day ago

    Montréal, Canada FOLKS VFX Full time

    Company Description **FOLKS, as a VFX studio, is in a category of its own.** **It’s in the name, our FOLKS are our strength.** **As a team, we are proving to our clients that high-end digital art can be created and delivered while respecting a work life balance.** **To ensure that creating magic on screen remains a great professional motivation as well...

  • Office Manager

    1 day ago

    Montréal, Canada Circle Medical Full time

    ABOUT US Circle Medical is the fastest growing telemedicine provider in the US and has seen incredible growth of over 200% per year in each of the previous two years. Circle Medical is a venture-backed Y-Combinator healthcare startup on a mission to bring quality, delightful primary care to everyone on the planet. Built by top-tier physicians, engineers,...

  • Office Services Manager

    4 days ago

    Montréal, Canada BFL CANADA Risk and Insurance Full time

    We offer more than a job, we offer a career! We support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to...

  • Office Manager

    2 weeks ago

    Montréal, Canada People Can Fly Full time

    Company Description People Can Fly is one of the leading independent AAA games development studios with an international team of hundreds of talented individuals working from offices located in Poland, UK, US, and Canada, and from all over the world thanks to our remote work programs. Founded in 2002, we made our mark on the shooter genre with titles such...