Travel Coordinator

3 months ago


Winnipeg, Canada Custom Helicopters Ltd Full time

**Travel Coordinator**

The Travel Coordinatorreports to the Director of Operations and is responsible for coordinating business travel needs for employees, while identifying cost-effective and efficient travel arrangements, in accordance with internal company policy. The Travel Coordinator serves as a general resource and point of contact for travel-related issues and assists employees with travel-related issues, questions, or concerns. The Travel Coordinator researches, negotiates, and secures rates with airlines, hotels, and other suppliers.
- **Responsibilities**:_
- Coordinate all approved travel arrangements and reservations, as well as align travel to crew change requirements, all within budgetary requirements.
- Arrange hotel accommodations and/or organize crew housing accommodation availability.
- Research and compare available travel and hotel accommodations to identify the best option for each travel requirement.
- Distribute travel itineraries to all appropriate staff and advise travelers of any need for specialized travel documents (i.e., passports or Visas), or requirements (i.e., COVID-19 testing or travel letters).
- Manage last-minute travel or accommodation change requests due to changes or weather delays.
- Obtain approval from management for travel requests that exceed established limits.
- Support crew by maintaining situational awareness of fleet movement requirements.
- Conduct reconciliations, track all travel-related receipts, and distribute them to appropriate departments.
- Monitor and facilitate the use of company credit cards and applicable rewards and/or loyalty programs.
- Record all travel bookings in Travel Tracker spreadsheet, or other software programs.
- Develop and manage supplier contracts to the benefit of the company.
- **Qualifications**:_
- High school diploma required. Travel Counsellor education, or another related field, is preferred (a combination of education and/or experience may be considered).
- Travel experience, with knowledge in remote travel and aviation experience is considered an asset.
- Proficient in Microsoft Office and various mobile technologies, with strong computer skills.
- Excellent interpersonal skills with the confidence to influence all external and internal stakeholders, using effective communication skills.
- Self-motivated and possess strong organization and time management skills, with attention to detail.

Custom Helicopters Ltd. promotes a highly skilled workforce built on mutual respect, supporting personal and professional growth. We offer a competitive salary, along with a comprehensive employee benefit and Pension Plan, and Employee Share Purchase Plan.

**Application Deadline: September 27, 2024**

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$60,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 12 hour shift

Application question(s):

- The range for this job is between $45,000 and $60,000 per year; does this align with your compensation expectations?
- The schedule for this role involves a 4 day on, 4 day off rotation. Are you comfortable working this schedule?

Work Location: In person

Application deadline: 2024-09-27



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