Project Coordinator

2 weeks ago

Winnipeg, Canada Conviron Full time

**Job Overview**
The Installations Project Coordinator enables the effective installation, resource planning and scheduling of the field installation and commissioning services of Conviron equipment, in accordance with the requirements of each individual project. Consistent with Conviron’s Installations Mandate, the job of the Project Coordinator is not done until our clients are growing confidently. The Project Coordinator delivers on Coviron’s commitments by assisting in coordinating and supporting the installation and commissioning of controlled environment equipment on-specification, on-time and on-budget.

**REPORTING TO: Vice President, Aftermarket**

**RESPONSIBILITIES AND DUTIES**

Coordinates installation activities & tasks for North America, Europe, and Australia projects including:

- Planning, scheduling, and monitoring project progress against established milestones, to ensure it is completed within scope, budget and timeline.
- Coordinating with clients on site readiness.
- Preparing Installs Requests For Quotation (RFQ’s);
- Evaluating install quotations against scope and budget, negotiating with subcontractors, and issuing and receiving installations purchase orders.
- Processing Installs weekly timesheets, monthly VISA expense reports, per diem (LOA) and Contractor Invoices;
- Coordinating rental equipment deliveries and pickups from client sites;
- Coordinating travel arrangements (flights, accommodations, etc.) and preparing Travel Letters and project documentation;
- Liaising with purchasing, production, installers, and clients on equipment delivery dates.
- Communicating with Field Installers, Installation Contractors, Logistics and Clients to assist in the coordination of product deliveries to client sites;
- Documentation of quality issues and non-conformances (NC’s) and ensuring cost of poor quality is captured accurately.
- Coordinating with accounts payable on invoice payments.
- Liaising with engineering and sales as necessary.
- Liaising with Finance on cost accruals and project finances.
- Flexible to work outside standard hours to accommodate different time zones and to cover emergency situations on site.
- Demonstrates personal conduct consistent with Conviron’s Code of Conduct at all times, including working with colleagues, subcontractors and our clients.
- Manages situations as they arise. Deals with unforeseen circumstances, proactively initiates actions to ensure that important issues are dealt with before they become critical.
- Maintain accurate and up-to-date records in departmental and network databases.
- Other duties as assigned.

**REQUIRED SKILLS AND ABILITIES**
- Experience with general administrative work. This may include timesheets, planning (flights, accommodations, travel letters), Requests For Quotes, Installation PO’s and invoices.
- Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
- Understanding of financial statements and general procurement processes.
- Excellent communication, organizational, time management, and project management skills.
- Demonstrated ability to be effective while working independently and within a team environment.
- Previous project management experience is considered an asset.
- Technical background considered an asset.
- Must comply with worksite health and safety guidelines.
- Must be legally eligible to work in Canada.

**ADDITIONAL DETAILS**
- Duration: Full-Time/Permanent
- Location: On-site/In-person
- Opening Date: December 20, 2024

**DIVERSITY & INCUSION COMMITMENT**:

- We are committed to creating a diverse and inclusive environment. At Conviron, our unwavering commitment is to foster an inclusive and diverse workplace that reflects our global community. We firmly believe that diversity is our greatest strength and cornerstone of our corporate culture. We strive to create an environment where every employee, regardless of their background, identity, or beliefs, feels valued, respected, and empowered to contribute their unique perspectives and talents. We recognize that by celebrating our differences and ensuring equitable opportunities for all, we can unlock the full potential of our teams, driving innovation and growth while making a positive impact on the world. Together, we are dedicated to creating a workplace where every voice is heard, and every individual can thrive, thus making our company and our world a safer, healthier and more productive place._

**HOW TO APPLY - SUBMIT YOUR RESUME VIA EMAIL**

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Are you legally eligible to work in Canada?
- The work location for this position is on-site/in-person with a Monday-Friday work schedule in Winnipeg, MB. Does this work for you?

Work Location: In person

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