Administrative Coordinator

3 weeks ago

Winnipeg, Canada Millwrights Local 1443 Full time

_**LOCAL UNION ADMINISTRATIVE COORDINATOR**
**FULL-TIME PERMANENT POSITION**_

Applicants must have a very good knowledge of unions, administrative work and financial systems. The position will focus on high-level membership services, financial matters, communications, and administrative support.

**Salary: $27.50 per hour and Benefits included.**

QUALIFICATIONS**:

- A minimum of 5 years’ relevant employment experience.
- Demonstrated experience and ability to effectively establish priorities and meet deadlines while working in a high-pressure work setting.
- Proficiency with Sage/Simply Accounting is essential.
- Must have the ability to work independently, set and meet deadlines with mínimal supervision.
- Strong attention to detail.
- Flexibility, problem solving skills with good judgement in duties and representing the organization.
- Above average oral and written communication skills in the English language.
- Experience with trade unions and organizations is an asset.

**ADMINISTRATIVE SKILLS AND EXPERIENCE**:

- Perform receptionist duties, including answering phones, taking messages, receiving daily mail, and greeting visitors;
- Maintaining appropriate filing systems;
- Maintain records of and coordinate member training and workplace dispatch
- Cross‐training on printing and other functions;
**COMMUNICATION AND INTERPERSONAL SKILLS**:

- Demonstrated communication and interpersonal skills, tact and diplomacy to work effectively with staff, members, affiliates and suppliers
- Demonstrated written communication skills to prepare standard correspondence such as letters, meeting minutes, reports and presentations.
- Ability to respond to member inquiries and forward inquiries to the relevant Staff Representative or Executive member
- Receive, process and distribute incoming mail; review correspondence and refer to appropriate person or initiate reply as required; process outgoing mail and courier deliveries as required;
**FINANCIAL SKILLS**:

- Must be proficient in Sage/Simply Accounting.
- Maintain and monitor the budgets, process invoices and reconcile bank account, card statements and expense claims.
- Maintain budget spreadsheets for transfer payment programs, prepare financial letters and budget attachments.
- Product Financial reports, complete forms and documents
- Receive, deposit and record membership dues and dues forms
- Work with the per capita expenses, including daily deposit, input into the database, daily and monthly balance reconciliation, and support for the annual audit process

**ORGANIZATIONAL, REASONING, PROBLEM-SOLVING AND ANALYTICAL SKILLS**:

- Proven organizational, reasoning, problem-solving and analytical skills to:

- Set priorities, respond to demands and work independently;
- Manage the routing of correspondence packages, coordinate meetings, travel accommodation arrangements;
- Compile information for meetings and presentations;
- Maintain filing systems; and
- Deal with confidential information and determine appropriate release of information.

**COMPUTER PROFICIENCY SKILLS**:

- You have the ability to use financial and attendance management systems to produce correspondence and reports to enter and maintain financial and staffing data.

**SUBMISSION GUIDELINES**:
**Application deadline**: Feb-22-2023

**Job Types**: Full-time, Permanent

**Salary**: $45,807.00-$48,032.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- WINNIPEG, MB: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience (required)
- Front desk (preferred)

Work Location: One location

Application deadline: 2023-02-22
Expected start date: 2023-03-13

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