Coordinator, Sport Administration

1 month ago

Winnipeg, Canada 2023 World Police & Fire Games Full time

**2023 WORLD POLICE & FIRE GAMES**
**JOB DESCRIPTION**

**POSITION TITLE: Coordinator, Sport Administration**

**REPORTING TO**:Director, Sport & Athlete Services

**INTERACTIONS**: Manager, Sport Operations; Coordinators, Competition Services; Manager, Games Operations; Director of Games Operations; Manager, Volunteer Services; Coordinators, Volunteer Services; Volunteers; other FAs and external partners where applicable.

**PLANNED CONTRACT TERM**:December/22 or January 3, 2023 - August 31, 2023

**OVERVIEW**

The 2023 World Police & Fire Games Host Organizing Committee is looking to fill the term position of a Coordinator, Scoring, Results and Medal Ceremonies.

In less than one year, thousands of the world’s best and brightest Police, Firefighters and Law Enforcement professionals will set their sights on Winnipeg as we host the 2023 World Police & Fire Games. More than 8,500 athletes from across the globe, 150 media, hundreds of VIPs, 500 officials and thousands of visitors will join us for the 10-day event. Featuring 61 sports and numerous cultural events and festivals, the 2023 World Police and Fire Games will be the largest event in Manitoba’s history.

**GENERAL DESCRIPTION**: The Coordinator, Sport Administration is responsible for coordinating the centralized control and project management standards across the Sport Operations Functional Area. This includes tracking and reporting, and overall consolidated sport plans and ensuring appropriate rigor towards our targeted timelines and goals.

**RESPONSIBILITIES**:
**GENERAL**
- To represent the 2023 World Police & Fire Games in a positive, respectful and enthusiastic manner.
- To work within a functional team to accomplish the approved targets and goals within the expected timelines.
- To offer ideas that will improve the ecient and effective delivery of the games and will focus on optimizing the athlete experience.
- Recommend resources needed to accomplish tasks and reach the targets/goals.
- Uphold a high moral character and prudent fiscal management, understanding the majority of funding to host this event is provided by the Public Sector including the Provincial, Federal, and municipal governments.

**MAIN FUNCTIONAL RESPONSIBILITIES **Coordinate the organizational Information/Policy/Procedure (IPP) development process. This includes but is not limited to:

- Assisting as needed with the development of the Venue Operations Manual.
- Developing overarching sport operations IPPs
- Assisting as needed with the completion of Sport Specific sections of the Venue Operations Manuals.
- Managing the document control and content editing.

Additional responsibilities include:

- Compose, edit, format, proofread and update a variety of materials in both electronic and hardcopy formats.
- Develop templates for tracking and reporting.
- Provide meeting support (i.e. coordination of logistics, travel, meals, agendas, minutes, reports, etc.)
- Working with Coordinators, Competition Services to ensure all sports are submitting tasks and assignments in a timely manner.
- Compiling information from all 63 sports into consistent formats and documents.
- Assist with sourcing bulk sport equipment.
- Assist and support the administrative functions of the Sport Operations.
- Troubleshoot issues as they arise during games time.
- Contribute information for final reports for the respective functions following the Games.
- Assist with legacy program for sport equipment post games.
- Assist in compiling information for final reports for each sport.
- Undertake other duties as assigned by the Manager or Director, relevant to the furtherance of the goals and objectives of the Games and the position.

**QUALIFICATIONS**:

- Completed or in progress Post Secondary education (some university or college studies, a degree or diploma) in a relevant field. A combination of education and experience will be considered.
- Minimum of one to three years experience working in project management, administration, multi-sport Games and/or event management environment.
- Ability to work collaboratively with a focus on attention to detail and communication of expectations.
- Outstanding planning, organizing and coordination skills.
- Friendly, approachable manner and willingness to contribute and ask questions.
- Excellent verbal, written, electronic and related communication skills and capacities.
- Strong computer skills with the Google Workspace environment including Docs, Sheets, Slides, Gmail etc.
- Ability to thrive in a complex environment, involving a multitude of simultaneous and concurrent tasks, operations and requests.
- Ability to work in a team and perform specific tasks independently.
- Understanding of and capability to work within a mixed volunteer and staff planning and delivery model.
- Willingness to work variable hours, including evenings and weekends.
- Previous Games or related experience would be an asset.

**CONDITIONS OF EMPLOYMENT**
- Formal office hours are 8

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