Administrative Coordinator

2 months ago

Winnipeg, Canada The Salvation Army Full time

**About The Salvation Army**

**Mission Statement**

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

**Vision Statement**

We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.

**Core Values**

The Salvation Army Canada and Bermuda has four core values:
**Hope**:We give hope through the power of the gospel of Jesus Christ.
**Service**:We reach out to support others without discrimination.
**Dignity**: We respect and value each other, recognizing everyone’s worth.
**Stewardship**:We responsibly manage the resources entrusted to us.

To learn more about the work of The Salvation Army (TSA), check us out at The Salvation Army - About Us.

**About the Position**

**KEY RESPONSIBILITIES**:
**Database System Management**:

- Track all funder engagement activity and update/maintain regular activity reports of fundraisers and volunteers.
- Manage administrative next steps by sending proposals and gift agreements for review and signature.
- Update and track all prospect information, run queries and reports within Raiser’s Edge NXT including weekly, monthly, and quarterly reports on fundraising and dashboard metrics.

**Administrative Support and Coordination**:

- Schedule and confirm donor meetings for highest potential prospects towards gift closure, follow up on calls to donors, and responsible for data entry of all donor meeting and correspondence.
- Maintain a high level of professionalism when interacting with internal and external stakeholders.
- Assist with direct mail communications between THQ and DHQ
- Manage the creation, briefing and distribution of meeting agendas and materials, arrange meeting facilities and catering; may take, transcribe and compose minutes.
- Coordinate and assist with meeting and travel arrangements for donor meetings.
- Provide back-up administrative support, as required, to Planned Giving and Major Gifts
- Confirm new employee information and ensure they are set up for timely and accurate payment and assist with benefits administration.

**General Administration**:

- Coordinate incoming donor calls and donor guest visits to the department.
- Pick up and process / distribute incoming mail.
- Manage manual report from UltiPro and enters lieu time, including manual adjustments on behalf of Divisional Development
- Additional office duties and projects as required.

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:

- Completion of a Post-secondary diploma education or equivalent with an academic background in business administration
- Data analysis certifications/training is an asset

**Experience and Skilled Knowledge Requirements**
- Minimum of 2 to 3 years of administrative experience and/or 1-3 years prior related experience in research and prospect management, with demonstrated mastery in the collection, analysis, interpretation and evaluation of information
- An understanding of fundraising CRM (Raiser’s Edge NXT) is an asset.

**PREFERRED SKILLS/CAPABILITIES**:

- Demonstrated track record of project management and problem-solving
- Ability to organize, manage, prioritize and multi-task a diverse range of assignments and reports with high efficiency, accuracy and timeliness
- Knowledge of Raiser’s Edge and/or fundraising preferred
- Exhibit a positive attitude with a demonstrated ability to be adaptable to change by focusing on solutions and identifying opportunities for improvement
- Familiarity with fundraising CRMs tools
- Proficiency with Microsoft Office Word
- Exemplary information management and data retrieval skills
- Experience using data visualization packages, dashboards, and business intelligence solutions.
- High level of integrity, sound judgement and the ability to cultivate and maintain relationships of trust and confidentiality.
- Excellent organizational and time management skills
- Demonstrated ability to provide administrative support to the executive management team.
- Demonstrated ability to work independently while complying with all procedures and direction.
- written and spoken communication skills.
- Strong interpersonal relationship building skills.
- Adaptable and flexible while ensuring all critical deadlines are met.
- Demonstrated ability to maintain confidential information.

**Compensation**

**Other Details**

**The Salvation Army will provide reasonable accommodation upon request. Please let us know if you have a need for any accommodation.**

**Job Types**: Full-time, Permanent

**Salary**: $34,997.00-$43,746.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2023-05-05

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