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Executive Assistant

7 months ago

Mississauga, Canada LMI Canada Full time

**Job description**

LMI Canada has been in business for over 60+ years and our sustainability and success has been built on attracting, retaining, and developing exceptional people.

As part of our LMI global organization, LMI Canada (LMIC) team helps leaders and organizations realize more of their potential. People are at the heart of everything we do; we help them to achieve slight-edge changes in attitude and behaviour that translates into enhanced individual performance, increased leadership awareness, and measurable business results. With an operational international network that now spans 80 countries, LMI is one of the most successful and recognized people development organizations in the world.

Enabling our clients and team to unleash their full potential is central to our vision, mission, and strategic priorities. We aim to be the most admired return on investment development solution in our markets and we'll achieve that mission by being the employer and partner of choice in our markets.

We are looking for dynamic, energetic results driven Executive Assistant / Office Administrator for our Canadian head office in Mississauga, ON. This is a full-time, permanent position.

**Business Need / Purpose of Role**:
You will work closely with the President and COO to assist in achievement of organizational goals along with support our sales team members across Canada.

**Objectives & Measurement - Key Responsibilities**:
**Including but not limited to**:

- Supporting the President and COO with communications to team members, clients and guests.
- Managing President's calendar, scheduling online and onsite meetings and conference calls, and make travel arrangements.
- Excellent written and verbal communication skills. Drafting, formatting, proofing and distributing correspondence, briefing notes, memos, reports and presentations in both French and English.
- Providing administrative support to ensure efficient operation of office.
- Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
- Overseeing special projects and tracking progress towards company goals.
- Completing operational requirements by scheduling and assigning administrative projects and expediting work results.
- Supporting team by performing tasks related to organization and strong communication.
- Developing, reviewing, and improving administrative systems, policies, and procedures.
- Handling company’s social media, mail chimp and website.
- Providing assistance to team members for questions/issues as they arise.
- Administration, communication and monitoring LMI Canada team for compliance to National Standards
- Answering phone calls, schedules meetings and supports visitors.
- Carrying out administrative duties such as filing, typing, copying, binding, scanning etc.
- Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
- Monthly, quarterly and annual reporting to management:

- Maintain and prepare scheduled reports;
- LMIC team for compliance to National Standards;
- Training and Coaching of existing and new LMIC team members;
- Monthly Sales Reporting to International.
- Preparing Franchise contract documents and letters
- Assisting in recruiting prospecting activities to grow LMIC nationally.
- Developing productive and supporting relationships with LMIC team members.
- Regular update of internal formal documents related to business process and procedures.
- Providing assistance and perform other tasks, including work on strategic projects and other duties as assigned
- Assisting as backup for Inventory Management
- Other administrative and clerical support as assigned.

**Qualifications**

This is a fast pace, high communication position. To be successful you should have experience in the following area:

- Two (2) to three (3) years Executive Assistant or Office Administrator experience.
- Enthusiastic, positive energy, result focused and attention to detail.
- Proficient in Microsoft Office (Word, Power Point, Excel and Outlook) and Adobe Acrobat.
- French is not a must but would be an asset.

**What LMI Canada will offer you?**
- Hours**:36.25 hours per week**:

- Competitive annual salary **starting at $55,000/year**:

- Flexible working environment
- Support and ongoing coaching in personal development
- Travel for Canadian and International Conferences held annually
- Opportunity to collaborate with Canadian and International leadership team
- Opportunity to grow into a Management Role
- Welcoming, down-to-earth and fun atmosphere
- Music

**Core Competencies**:
To perform the job successfully, an individual should demonstrate the following competencies:

- Communication Skills_- Excellent written and verbal communication skills. Confident, articulate, and professional speaking abilities. Active listening; adapting your communication style; giving or receiving feedback; respect; unde