Executive Assistant

3 months ago

Mississauga, Canada CANARAY Full time

**Job Description: Executive Assistant**

**Position: Executive Assistant**

**Location: Canaray | Specialists in Oral Radiology, Mississauga**

**Type: Full-Time**

**Salary: $28.00 hourly**

**Benefits: Comprehensive benefits package**

**About Canaray**:
Canaray provides the GTA with standard-setting oral radiology services. Our rapidly growing and progressive organization is committed to being an innovative centre of excellence in the dental community. Our motto is simply “do the right thing.” We don’t have any quotas or salespeople. The only thing that matters is that we do our jobs to the best of our abilities.

**Role Overview**:
As the Executive Assistant, you will be responsible for providing high-level administrative support to senior leadership and coordinating various tasks across departments. This role is crucial for enhancing departmental coordination, administrative efficiency, and fostering a positive company culture.

**Key Responsibilities**:

- Executive Support:

- Coordinate meetings, including scheduling, agenda preparation, and follow-up actions.
- Handle confidential correspondence and sensitive information with discretion.
- Assist with special projects or initiatives as directed by senior leadership.
- Manage and organize executive filing systems, both physical and digital, to ensure easy access to important documents.
- Coordinate and assist with events, itineraries, and special projects.
- Conduct research and compile data for reports, presentations, or projects as directed by senior leadership.

**Inventory and Office Management**:

- Oversee lab inventory, including documentation and coordination with buyers.
- Maintain HQ inventory records, ensuring accurate documentation of furniture and office supplies.
- Coordinate the clear-out of storage lockers and manage related tasks.
- Ensure the upkeep of Radiation Manuals across all Canaray clinics.

**Customer Service and Company Culture**:

- Strategize and implement plans for enhancing our Customer Service Department's efficiency.
- Announce and celebrate staff anniversaries, birthdays, and maintain consistent communication within Canaray's internal chat system.
- Play a key role in cultivating company culture by engaging with employees and recognizing exceptional staff performance.
- Acquire cross-functional skills across the organization to support diverse business needs.

**Project Coordination**:

- Maintain and optimize internal employee management systems.
- Rebuild and improve our internal documentation system for enhanced accessibility and efficiency.
- Create and review employee documentation programs to ensure accuracy and compliance.
- Facilitate communication between departments and provide managers with reliable support.
- Monitor internal statistics and metrics, organizing workflows to address absences and maintain productivity levels.
- Provide support in the administration of new and existing employees.
- Assist management and Human Resources with the employee onboarding and offboarding process.

**Operational Tasks**:

- Monitor and manage daily office workflow, ensuring data processing tasks are completed efficiently.
- Handle the coordination and maintenance of office equipment, including scanner warranties and service audits.
- Monitor staff statistics and feedback, assisting in the evaluation of performance and workflow improvements.
- Ensure compliance with infection control standards and proper maintenance of office facilities.

**Skills and Qualifications**:

- Minimum of 2 years of administration or project management experience.
- Extensive customer service experience.
- Outstanding interpersonal relationship-building and employee coaching skills.
- Excellent conflict management and leadership skills.
- Strong problem-solving ability.
- Eager to improve and able to work well in a fast-paced environment.
- Excellent organizational skills.

**Benefits**:
Canaray is an equal-opportunity employer. We are dedicated to providing accommodations for applicants with disabilities during all parts of the hiring process. If selected for further proceedings, kindly notify us if any accommodations are needed.

Join Canaray and be part of a team that is transforming oral healthcare. Your expertise and dedication will help us continue to provide exceptional service to our community.

**Job Types**: Full-time, Permanent

Pay: $28.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Work Location: In person

  • Executive Assistant

    1 month ago

    Mississauga, Ontario, Canada Randstad Canada Full time

    Executive Assistant OpportunityAre you a highly skilled and experienced Executive Assistant looking for a new challenge? We are seeking a talented individual to join our team as an Executive Assistant in Mississauga.About the RoleAs an Executive Assistant, you will play a vital role in ensuring the smooth operation of the office. Your responsibilities will...

  • Executive Assistant

    2 months ago

    Mississauga, Canada De Havilland Full time

    De Havilland Aircraft of Canada Limited (DHC) is a storied name in the aerospace industry, recognized worldwide for its pioneering contributions to aviation and its unwavering commitment to quality, innovation, and reliability. Headquartered in Calgary, AB, DHC currently has approximately 1,400 employees across British Columbia, Alberta and Ontario, as well...

  • Executive Assistant

    5 months ago

    Mississauga, Canada Thermo King Eastern Canada Full time

    We are a fast-growing company looking to add an additional, and exceptional, Executive Assistant to join our winning team. The Executive Assistant is responsible for a wide variety of administrative duties in support of the Vice President and General Manager and other senior management members. **BENEFITS OF BEING ON OUR WINNING TEAM**: - Paid Vacation -...

  • Executive Assistant

    5 months ago

    Mississauga, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. - What We...

  • Executive Assistant

    6 months ago

    Mississauga, Canada KIA Motors Full time

    **Description** *** *** **Executive Assistant ensures overall coordination and delivery of administrative support to the President and CEO and Chief Operations Officer. This includes overseeing critical administrative corporate deliverables required by the CEO and COO, ensuring the provision of prompt, accurate, and coordinated services. The Executive...

  • Executive Assistant

    6 months ago

    Mississauga, Canada Jones DesLauriers Insurance Management Inc Full time

    **WHAT WE OFFER**: - Great learning and growth opportunities - Hybrid remote work flexibility - A competitive compensation package - Full Benefits Package - RRSP Matching Program - Professional Development Courses & Designations - 100% tuition re-imbursement for business relevant courses and training - Flexible paid time off **POSITION OVERVIEW**: Jones...

  • Executive Assistant

    2 months ago

    Mississauga, Canada ErinoakKids Center for Treatment and Development Full time

    **Permanent Part-Time** **Mississauga Site** **30 hours/week** **Work Arrangement: Remote (2 days onsite/2 days remote)** **Position Summary**: ErinoakKids is currently seeking a motivated, detail-oriented Executive Assistant to support the President & CEO. This position provides executive level administrative assistance, creative problem solving, the...

  • Executive Assistant

    3 months ago

    Mississauga, Canada SOTI Inc. Full time

    SOTI is committed to providing its employees with endless possibilities; learning new things, working with the latest technologies and making a difference in the world. The Executive Assistant to the CEO (and other key Senior Leaders) plays a pivotal role in driving efficiency and productivity within the executive office of a fast-growing organization. This...

  • Executive Assistant

    5 months ago

    Mississauga, Canada Hudson RPO Full time

    At Hudson RPO, we’re shaping the future of talent. **Job Overview**:_ _We have a new opportunity for an Executive Assistant to be aligned and branded with one of our clients, supporting executive leadership in a full-time role. **How you’ll shape the future of talent**: - Act independently with a high level of confidentiality, judgment, and discretion...

  • Executive Assistant

    3 months ago

    Mississauga, Canada Reliable Logistics Full time

    **JOB DESCRIPTION** **JOB TITLE**:Executive Assistant **DEPARTMENT**: Administration **REPORTS TO**:President **JOB TYPE**: Full Time **HOURS**: 8:00 am - 4:30 pm **OVERTIME STATUS**: When required **FUNCTIONAL SUMMARY**: The Executive Assistant will support the President, CEO and EVP - Sales & Marketing will be responsible for the Mississauga...

  • Executive Assistant

    5 months ago

    Mississauga, Canada Cargojet Airways Ltd. Full time

    **Accelerate your career with the most awarded Air Cargo Airline in Canada!** Cargojet is Canada's leading provider of time-sensitive overnight air cargo services and carries over 1,300,000 pounds of cargo each business night. Cargojet operates its network across North America each business night, utilizing a fleet of all-cargo aircraft Cargojet has been...

  • Executive Assistant

    7 days ago

    Mississauga, Ontario, Canada Rastogi Consulting Inc Full time

    Job Title: Executive AssistantRastogi Consulting Inc is seeking an experienced and highly organized Executive Assistant to join our team. The successful candidate will provide administrative support to our management team, ensuring seamless day-to-day operations.Salary: $55,000 - $65,000 per annum, depending on experienceAbout the RoleWe are looking for a...

  • Executive Assistant

    3 months ago

    Mississauga, Canada Cargojet Airways Ltd. Full time

    **Primary Objective of the Position**: The Executive Assistant will primarily be responsible for providing confidential administrative support and efficiently managing all facets of the Executive Chairman office. **Essential Position Functions**: - Provides high-level administrative support and assistance to the Executive office. - Provide confidential...

  • Executive Assistant

    6 months ago

    Mississauga, Canada KIA CANADA INC Full time

    Executive Assistant ensures overall coordination and delivery of administrative support to the President and CEO and Chief Operations Officer. This includes overseeing critical administrative corporate deliverables required by the CEO and COO, ensuring the provision of prompt, accurate, and coordinated services. The Executive Assistant will be required to...

  • Executive Assistant

    3 weeks ago

    Mississauga, Canada Robert Half Full time

    Robert Half is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our client. This is a full-time permanent position based in the Mississauga, ON. The Executive Assistant will be responsible for managing a wide range of administrative tasks, from complex scheduling and travel coordination to strategic project support...

  • Executive Assistant

    5 months ago

    Mississauga, Canada Stacked Pancake & Breakfast House Full time

    **Job Overview**: **Responsibilities**: - Manage executive calendars, including scheduling meetings and appointments - Coordinate travel arrangements and prepare itineraries - Prepare and edit correspondence, communications, presentations, and other documents - Conduct research and compile data to prepare reports - Assist in the preparation of meetings and...

  • Executive Assistant

    6 months ago

    Mississauga, Canada Closing the Gap Healthcare Full time

    We are looking for an **Executive Assistant **that will support the Executive Leadership team of Closing The Gap. This role is more than just calendar management, you will be an extension of the Executive Team in supporting their priorities, building their schedules, and assisting in preparing presentations and reports. Reporting to the CEO, the **Executive...

  • Executive Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Can Plus Immigration Inc. Full time

    Job Title: Executive AssistantAt Can Plus Immigration Inc., we are seeking an Executive Assistant to join our dynamic team. As an Executive Assistant, you will provide administrative support to our management team, ensuring the smooth operation of our office. Your duties will include recording and preparing minutes of meetings, seminars, and conferences, as...

  • Executive Assistant to The Executive Vice

    6 months ago

    Mississauga, Canada triOS College Full time

    triOS College Business Technology Healthcare Inc. is actively seeking an **Executive Assistant to the Executive Vice President, International** to join our team at the **Campus Support Centre**. **Primary Purpose**: The main purpose of this role is to provide administrative, project management and organization support to the Executive Vice President,...

  • Executive Assistant

    5 days ago

    Mississauga, Canada AstraZeneca Full time

    At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation - ultimately providing employees with the opportunity to work across teams, functions and even the globe. Our dedication to sustainability is also central to our culture and part of what makes AstraZeneca a great place...