Executive Assistant

1 month ago


Woodbridge, Canada Art of Greatness Full time

Art of Greatness is a fast-paced, innovative company specializing in short-term rental property management, real estate investment education, and entrepreneurial coaching. We are on a mission to help property owners and real estate professionals achieve extraordinary results through cutting-edge strategies, proprietary tools, and top-notch training.

We are seeking a driven, highly organized, and dynamic **Executive Assistant** to support our founder and help steer the operational growth of the company. This role is ideal for someone with a positive attitude, exceptional organizational skills, and the ambition to grow into a **Director of Operations** role.

**Key Responsibilities**:

- **Executive Support**: Provide direct support to the founder, ensuring they stay organized and on track. Manage schedules, meetings, and communications with precision and discretion.
- **Real Estate & Property Management**: Handle paperwork and assist in preparing real estate contracts. Collaborate with property management tasks as needed. Experience in the real estate industry is a plus.
- **Operations Management**: Develop and improve operational processes, ensuring the company runs efficiently and effectively in a fast-paced environment.
- **Accounting & Reconciliation**: Support monthly financial reconciliations, manage invoices, and track key metrics to maintain financial accuracy.
- **Communication**: Serve as a key point of contact for the founder, internal team, and external partners, demonstrating professionalism and strong interpersonal skills.
- **Project Management**: Track progress on ongoing projects, manage timelines, and ensure deadlines are met.
- **Visionary Support**: Assist in turning high-level ideas into actionable plans by staying one step ahead of the founder’s needs and keeping the big picture in focus.

**Qualifications**:

- **Proven Experience**: Prior experience as an Executive Assistant, Operations Manager, or similar role; real estate experience is highly desirable.
- **Organizational Wizardry**: Exceptionally organized, with the ability to juggle multiple priorities and thrive under pressure.
- **Go-Getter Attitude**: Energetic, proactive, and solutions-oriented. Someone who takes initiative and runs with it.
- **Real Estate Knowledge**: Familiarity with real estate paperwork, contracts, and property management processes is a significant advantage.
- **Strong Communicator**: Excellent written and verbal communication skills, with the ability to manage relationships at all levels.
- **Numbers Savvy**: Comfortable with accounting, monthly reconciliations, and financial tracking.
- **Tech Skills**: Proficient in tools like Microsoft Office, Google Workspace, and property management software (experience with Hostaway is a bonus).
- **Growth-Oriented**: Ambitious and eager to grow into a leadership role, with a desire to learn and contribute to the company’s success.

**Why Join Art of Greatness?**
- Be part of a dynamic, visionary company with big ambitions and a fast-growing team.
- Grow with us—this role is designed to evolve into a Director of Operations position.
- Work in a collaborative and supportive environment that values creativity and innovation.
- Gain exposure to the exciting world of real estate, short-term rentals, and entrepreneurial coaching.

**Job Types**: Full-time, Permanent

Pay: $38,000.00-$60,000.00 per year

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

**Experience**:

- Real Estate: 1 year (required)

Work Location: In person


  • Executive Assistant

    7 months ago


    Woodbridge, Canada Skilled Trades College of Canada Full time

    **Job brief** We are looking for an Executive Assistant to the CEO and COO to perform a variety of administrative and clerical tasks. Duties of the Executive Assistant include providing support to the CEO and COO and assisting in daily office needs and managing our company's general administrative activities. **Responsibilities** - Welcome clients and...

  • Executive Assistant

    6 months ago


    Woodbridge, Canada REV Capital Full time

    **Role**:Executive Assistant **Employment Type**:Full-time, Permanent **Location**:On-site, Woodbridge, ON **Executive Assistant** REV Capital is looking for an Executive Assistant to join our growing team! The Executive Assistant will provide high-level administrative support to the CFO, ensuring smooth communication and information flow. Acting as the...

  • Executive Assistant

    4 months ago


    Woodbridge, Canada Sorbara Group of Companies Full time

    The Sorbara Group of Companies is a pioneering force in Ontario’s real estate industry. Having operated commercial, industrial, office and retail properties, managed residential rentals and built high-rise and low-rise communities for several decades, we have witnessed firsthand key changes in the Greater Toronto Area real estate market. This unparalleled...

  • Executive Assistant

    4 weeks ago


    Woodbridge, Canada Buttcon Full time

    **_Transforming visions into buildings._** **About Buttcon** Buttcon is proud to be a 100% employee-owned COR certified, leading Canadian General Contractor with projects from coast to coast. As a leader in the construction industry, we deliver quality services in ICI and multi-unit residential construction with a focus on off-site construction and...


  • Woodbridge, Canada Sorbara Group of Companies Full time

    **Job Overview**: **Key Responsibilities**: - Executive & Personal Support_ - Provide comprehensive administrative support to the executive, managing their calendar, scheduling meetings, and organizing travel arrangements. - Coordinate personal appointments and manage personal errands when needed. - Prepare and organize materials for meetings,...


  • Woodbridge, Canada Casa Dolce Casa Full time

    **Key Responsibilities**: **Executive Support**: - Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. - Prepare and edit high-quality correspondence, reports, presentations, and other documents as needed. - Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring...

  • Executive Assistant

    4 months ago


    Woodbridge, Canada PSR Brokerage Full time

    Executive Assistant to Real Estate Broker/Owner Office Location: Highway 27 and 7 area, Vaughan, Ontario Position: Full-Time or Part-Time (Flexible) About Us: We are a well-established and a highly respected real estate brokerage with a reputation for delivering exceptional client experiences. Our services span across Vaughan, Bolton, Caledon, Schomberg,...


  • Woodbridge, Canada Moores Full time

    **Job Description**: **Reports to Store Manager**: As an Assistant Store Manager, you are expected to partner with your Store Manager (SM) to assist in leading the store team members to achieve sales performance expectations through active coaching, development of a team selling environment, and operational excellence when you are the manager on duty. This...


  • Woodbridge, Canada Lendinghub.ca inc Full time

    Lendinghub.ca is seeking experienced people to join their growing team for **Woodbridge & Brampton office.** This is a We are seeking a highly organized and detail-oriented Personal Assistant with a strong accounting and Bookkeeping background to support our executive team and manage various administrative tasks in our both **Responsibilities**: - Assist...


  • Woodbridge, Canada Vaughan International Film Festival Full time

    **About** The Vaughan International Film Festival (VFF), based in a neighbouring city of Toronto, is a not-for-profit organization highly invested in securing the future of the short film industry. Through public film screenings, scholarship opportunities, as well as engaging and informative panels, webinars, and industry events, VFF strives to support both...

  • Purchasing Assistant

    6 months ago


    Woodbridge, Canada IHL Canada Full time

    About Us Founded in 1985, Investments Hardware Limited (IHL) is a Canadian, family-owned business dedicated to providing exceptional quality, unparalleled service and competitive value to our customers in the construction industry. Purchasing Assistant Our company is seeking Purchasing Assistant that will provide accurate and timely completion of...


  • Woodbridge, Canada Karis Disability Services Full time

    Calling all change-makers, advocates, innovators, and allies! At Karis Disability Services, we value people, foster belonging, celebrate gifts and serve others. **DISTRICT OFFICE LEADERSHIP ASSISTANT** **Woodbridge, ON** Under the director of the Executive Director, the District Office Leadership Assistant is responsible for the coordination of varied...

  • Project Assistant

    4 months ago


    Woodbridge, Canada La Dépêche Diplomatique Full time

    ## Overview # Duties - Assist project managers in organizing and executing project activities - Provide excellent customer support through phone and in-person interactions - Maintain organized project files and documentation - Support front desk operations as needed - Perform data entry tasks accurately and efficiently - Utilize Google Suite for...

  • Personal Assistant

    7 months ago


    Woodbridge, Canada The BridgGroup of Companies Full time

    We are looking for a mature, hard-working and cheerful Personal Assistant. As a positive, well-organized, enthusiastic professional, you will have the flexibility and skills to manage competing priorities. **Position**: Assistant to the President & Vice President **Compensation**: $40,000 - $55,000 **Expected Start Date**: As soon as possible (within 2...


  • Woodbridge, Canada Karis Disability Services Full time

    Calling all change-makers, advocates, innovators, and allies! At Karis Disability Services, we value people, foster belonging, celebrate gifts and serve others. **DISTRICT OFFICE LEADERSHIP ASSISTANT** **Woodbridge, ON** Under the director of the Executive Director, the District Office Leadership Assistant is responsible for the coordination of varied...


  • Woodbridge, Canada Brixen Developments Inc Full time

    **COMPANY PROFILE** Brixen Developments Inc. is a full-service real estate development and construction company specializing in mid - to high-rise residential projects. Founded on the fundamental belief that people come first, Brixen Developments is committed to delivering high-quality communities and desirable living spaces designed for the end...

  • Executive Assistant

    2 months ago


    Woodbridge, Canada Real Estate INC Full time

    MUST HAVE REAL ESTATE EXPERIENCE Must be a multitasker and good with social media Real Estate experience and Marketing background Work hours semi-flexible 35 hrs per week Must be good on the phone speaking to people with ease. NEAT & ORGANIZED Real Estate software knowledge — must have **Job Types**: Full-time, Permanent Pay: $38,000.00-$45,000.00...

  • Executive Assistant

    3 months ago


    Woodbridge, Canada HR4U Full time

    Pay: $20.00-$25.00 per hour Expected hours: 44 per week Additional pay: - Overtime pay **Benefits**: - Dental care - Extended health care - Paid time off Schedule: - Monday to Friday **Education**: - DCS / DEC (preferred) Work Location: In person

  • Business Assistant

    7 months ago


    Woodbridge, Canada The Bridg Group of Companies Full time

    **About The Bridg Group of Companies**: The Bridg Group of Companies (TBGOC) has been in business for over 20 years and provides exceptional consumer services in the Financial and Real Estate world. Our mission is to change lives one client at a time and to be the home of all your financial needs! We aim to foster a culture of caring and accountability....


  • Woodbridge, Canada GUESS?. INC. Full time

    Reports to: Store Manager Supervises: Assists management with all sales associates, desk associates, stock associates Position Overview The assistant manager is responsible for overseeing the customer experience, training and development of the store staff, leading by example on the selling floor and maintaining the store standards on the selling floor and...