Administrative Officer

4 weeks ago


Halifax, Canada International Language Institute Full time

Job Summary:
Greet visitors, understand their needs, and direct them to appropriate persons.

Maintain organized electronic and paper filing systems.

Schedule meetings, send reminders, and take minutes during team meetings.

Create outreach and educational materials, such as flyer for workshops and local/international education fairs.

Process survey data, analyze results, and generate reports.

Prepare reports for senior management, including monthly statistics on project/program performance.

Conduct research and compile information to support staff with planning and decision-making.

Coordinate office services such as facility accommodations, equipment, supplies, asset disposal, parking, maintenance, and security.

Provide support for human resources and payroll processes.

Develop and establish office procedures and routines.

Organize travel arrangements and prepare itineraries.

Carry out other administrative tasks as needed.

**Qualifications**:
Education: A degree or college diploma in a field related to administration is necessary.

Experience: A minimum of one year of administrative experience is required.

**Requirements**:
Knowledge of Microsoft Teams and Office 365 is a plus.

Proficient with Microsoft Excel skills (e.g. VLOOKUP, PIVOT Tables, Sum Formula)

Excellent analytical and organizational skills, with the ability to prioritize and handle multiple tasks and timelines.

Excellent written and verbal communication skills.

Ability to work both independently and within a team.

Demonstrate attention to detail and accuracy.

**Salary**:$19.00 per hour

Hours: 35 hours per week, Monday to Friday, 52 weeks per annum

Work Location: 1800 Argyle St, Halifax, NS B3J 2V9

Contact: Chris Dai

Pay: $19.00 per hour

Expected hours: 35 per week

**Benefits**:

- Language training provided

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Work Location: In person

Expected start date: 2024-08-01



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