Office Administrative Assistant

3 months ago

Orangeville, Canada LNS Holdings Co. Ltd. Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 to 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
- or equivalent experience
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Establish and implement policies and procedures
- Train other workers
- Assign, co-ordinate and review projects and programs
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Organize staff consultation and grievance procedures
- Plan, organize, direct, control and evaluate daily operations
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
**Computer and technology knowledge**:

- MS Excel
- MS Outlook
- MS Windows
- MS Word
- Social Media
- MS Office
**Technical terminology**:

- Business
**Area of specialization**:

- Correspondence
- Reports and records
- Contracts
- Statistics
- Charts, tables, graphs and diagrams
- Project management
**Work conditions and physical capabilities**:

- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management

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