Governance Coordinator

5 months ago

Toronto, Canada SYSTRA Full time

Country/Region: CA- Field: Support & transversal- Location: toronto, CA- Type of Contract: Permanent- Level of experience: 05-10 years- Job number:
**Secretariat - Governance Coordinator**

**About SYSTRA Canada**

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm who is dedicated to transportation solutions, whether for passengers or goods.

Imagining and implementing the safest, most efficient, and economical tailor-made transport solutions: this is what guides us daily. Thanks to the know-how of our 7500 experts, we are involved in all phases of transport projects: Preliminary and design studies, construction phases, test and commissioning, operation, and maintenance.

Our engineers work with passion to provide people around the world with the opportunity to move freely every day. They are men and women who put all their business expertise and human qualities to work to transform the world through innovative means of transport. Join them and let's invent tomorrow's public transport together.

SYSTRA's ambition is to be the benchmark for transport solutions and an opinion leader in mobility.

**Role and responsibilities**

There is so much happening in the world of transit, right here in Toronto. We are looking for talented individuals to be part of a once in a generation transit expansion by working on Toronto’s Subways Extension Program.

The Subways Extension Program comprises of two subway extensions. The Scarborough Subway Extension will bring the Toronto Transit Commission’s (TTC) Line 2 subway service nearly eight kilometres farther into Scarborough, with three new stations. The Yonge North Subway Extension will extend the TTC’s Line 1 by nearly eight kilometres north from Finch Station to Richmond Hill, with five new stations.

**Key Accountabilities & Responsibilities**

The Governance team, a crucial part of the Subways Program Management Office, will lead on:

- Design, implementation and continuous improvement of governance controls, contributing to for program and project level decision-making, including reporting and escalation throughout the Subway Extensions projects, and interface management with Metrolinx’s broader corporate governance.
- Design, implementation and continuous improvement of project and program level assurance to provide independent confidence to stakeholders, both internally within Metrolinx and to external bodies, on delivery progress of the Subways Extensions projects against, but not limited to, scope, schedule and cost

The Governance Coordinators will provide expert governance support for the program’s key governance meetings including 3 Levels of Control, ensuring that the governance regime and decision-making occur within authority and, as appropriate, decisions are escalated in line delegated authority thresholds, as set out in the Governance and Assurance Management Plan, associated Terms of Reference and Delegation of Authority. The Governance Coordinators will work closely with directors and senior colleagues across the Program to ensure key project and program governance meetings are operating effectively and efficiently. The Governance Coordinator will own, and ensure compliance with, processes that contribute to the quality of the information going to governance meetings. The Subways’ Governance and Assurance team is uniquely placed to add value to project delivery, contributing significantly to the speed of decision making, risk mitigation and successful delivery. You will play a key part in North America’s largest transit expansion.

**Governance Coordinator Responsibilities**

The Governance Coordinator will support the Chairs to run effective running meetings, including:

- **Compliance and stage gate support, planning and coordination**:owning and implementing the Integrated Assurance and Approval Plan for projects including scheduling stage gate meetings, sourcing and constructing the packs, briefing people on requirements and expectations, working with Sponsor’s office and VPs/EVP to ensure expectations are met, coordinating with Metrolinx Enterprise and Capital Project Group to ensure continued alignment with existing processes (and supporting updates to existing processes/ sharing new tools/ templates as necessary), developing draft briefing memos as required and other ad hoc activities to ensure the smooth flow of projects through stage gate process (includes both assurance process and supporting teams through formal Stage Gate process as applicable).
- **Forecast requirements - planning future requirements and briefings**:forecasting requirements for future inputs, meetings, reviews and other supporting assurance activities in collaboration with the wider project team, and will own implementation the 3 lines of control, assurance and reporting requirements (i.e. inputs and workb

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