Strategic Governance Coordinator

7 days ago


Toronto, Ontario, Canada Express Employment Professionals - Ottawa East Full time
Job Summary

We are seeking an experienced Strategic Governance Coordinator to support our CEO and senior leadership team at Express Employment Professionals - Ottawa East. As a trusted advisor, you will play a vital role in driving governance excellence and advancing organizational objectives.

About the Role

This is an exciting opportunity for a highly organized and self-motivated individual with a proven track record of success as an Executive Assistant. You will be responsible for providing expert support to the CEO, fostering strong relationships with the Board, Executive Committee, and Governance and Nominating Committee, and driving governance planning.

Key Responsibilities
  • Manage the executive calendar, ensuring seamless scheduling and organization.
  • Coordinate travel arrangements, accommodations, and itineraries.
  • Oversee email management, responding to correspondence and ensuring timely communication.
  • Prepare high-quality presentations, reports, and documents to support executive needs.
  • Coordinate events, meetings, and logistics, ensuring flawless execution.
  • Assist with budget preparation and financial planning.
  • Develop and maintain committee scorecards, tracking progress and performance.
  • Coordinate leadership meetings, ensuring effective communication and collaboration.
  • Support the CEO in their capacity as Corporate Secretary.
Requirements
  • Business/Office Administration Certificate required; university education or equivalent experience preferred.
  • Minimum 4 years of experience as an Executive Assistant, with a proven track record of success ideally supporting a CEO.
  • A strong background in minute-taking, governance, and board support, ensuring seamless execution of board meetings and activities.
  • Excellent interpersonal and relationship-building skills, with the ability to establish trust with senior management, board members, staff, and stakeholders.
What We Offer
  • Comprehensive benefits package.
  • Hybrid work arrangement (1 day in-office).
  • Generous time-off package.
  • Convenient downtown location.
  • Learning and development opportunities.
  • Summer hours.
  • Employer-matched pension plan.
  • 35-hour workweek.

Estimated Salary: $80,000 - $90,000 per year; commensurate on experience.



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