Information Governance
4 weeks ago
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.
The Information Governance & Records Coordinator (IGRC) plays a vital role in supporting Osler’s Information Governance and Records Management Program. This role is responsible for assisting with the processing, organizing, and maintenance of records throughout their lifecycle, ensuring accurate and secure handling of information in compliance with the firm’s records retention policy. The IGRC also assists in records retrievals by providing support in retrieving from records management storage and delivering the records requested by Legal Professionals, Legal Assistants and Administrative Departments.
**Major Responsibilities and Duties**:
- Assist with policy implementation of information governance and records management policies and procedures
- Help ensure adherence to the firm’s policies regarding data protection and records management
- Review and update records and record metadata; quality check records and perform database searches; ensure database integrity; information is complete and properly identified
- Labeling of all records to facilitate easy retrieval and management
- Provide timely and accurate retrieval requests from Legal Professionals, Legal Assistance and Administrative Departments
- Request records from offsite storage using on-line ordering system
- Maintain our records management system to log and monitor requests and the status of the retrieved records
- Deliver all requested boxes/records to the requestor
- Ensure confidentiality and security when handling sensitive information
- Perform analysis of client materials designated for offsite storage in accordance with firms’ information governance policies to ensure compliance. Work with lawyers and assistants to cull physical materials that exist electronically and are not required to be stored offsite
- Confirming the storage facility receipt of the returned boxes and ensuring that their records are updated
- Updating the IGRC tracker of boxes returned to offsite storage
- Perform monthly audit of Department Cage, Corporate & Litigation Onsite Records to warrant ISO compliance
- Manage the Workrooms; book rooms, track, audit for compliance to Ethical Wall separation, communicate to Legal Assistances and Legal Professionals to ensure a balanced use of the room for all practices
- Perform weekly office walkarounds to confirm there are no client boxes and client files unsecured, ensuring ISO 27001 compliance
- Ensures adherence to Ethical Walls polices
**Position Requirements**:
- Education and Experience_
The position requires a College diploma in Business Administration or Records Management plus one-year relevant office experience in a customer service and/or research role. An equivalent combination of education, training and experience may be acceptable.
- Knowledge and Skills _
- Knowledge of archival data storage, records preservation procedures, practices, and techniques; experience in records management
- Data entry and filing skills with attention to detail
- Teamwork and customer service skills
- Excellent communication; Speaks clearly and persuasively; Listens and gets clarification; Responds well to questions. Writes clearly and informatively; Edits work for spelling and grammar; Strong presentation skills
- Advanced time management and organizational skills adaptable to changing priorities in a fast-paced, deadline-driven environment; works to meet department and Firm objectives; Adhere to company policies and procedures
- Ability to maintain absolute confidentiality of information, treats sensitive matters with discretion and diplomacy
For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.
We are currently working in a hybrid work arrangement, with a requirement to work primarily in the office and flexibility to work remotely.
**Accessibility and Accommodation**
**Background and Reference Checks**
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and e
-
Senior Information Governance Strategist
2 weeks ago
Toronto, Ontario, Canada Ontario Health Full timeAt Ontario Health, we are committed to fostering a culture of excellence and innovation that empowers our team members across the province. Our vision is to be a leader in health and wellness for all, driven by a strong organizational culture that inspires collaboration and mutual respect.We offer an exceptional work environment with a focus on employee...
-
Manager, Information
3 months ago
Toronto, Canada Ontario Health Full timeAt Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work...
-
Lead, Information and Data Governance
6 months ago
Toronto, Canada Ontario Health Full timeAt Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work...
-
Director, Governance and Planning for Information
6 months ago
Toronto, Canada Manulife Full timeWe are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and...
-
Information Officer
3 weeks ago
Toronto, Ontario, Canada Gatestone Full timeAbout the RoleWe are seeking a motivated Information Officer to join our team at Gatestone. As a representative of the Federal Government of Canada, you will deliver exceptional caller experiences, providing quality information on government programs and services, and guiding Canadians on how to access them.ResponsibilitiesAnswer inbound telephone enquiries...
-
Chief Information Security Governance Officer
2 weeks ago
Toronto, Ontario, Canada Norton Rose Fulbright Full timeAbout the RoleWe are seeking a Chief Information Security Governance Officer to join our team. As a key member of our information security governance team, you will play a crucial role in ensuring the protection of client data and maintaining compliance with regulatory requirements.Job DescriptionLead the development and implementation of information...
-
Toronto, Ontario, Canada Securian Canada Full timeAbout the RoleWe are seeking a highly skilled Data Governance and Information Management Director to join our team at Securian Canada. As a key member of our organization, you will be responsible for establishing and upholding enterprise-wide data principles, partnering with functions across the business to implement data management practices and data...
-
Information Security Governance
3 months ago
Toronto, Canada Norton Rose Fulbright Full timeInformation Security Governance & Compliance Specialist The Team The information security team reports to the global chief information security officer (CISO). The team works with unified principles and processes around the world while maintaining regional stakeholder relationships. High stand
-
Information Officer
2 weeks ago
Toronto, Ontario, Canada Gatestone Full timeOverviewWe are seeking motivated representatives to join our team at Gatestone, a dynamic organization dedicated to delivering exceptional services to Canadians.SalaryThe estimated salary for this position is $60,000 - $80,000 per year, depending on experience and qualifications.Job DescriptionAs an Information Officer, you will play a critical role in...
-
Toronto, Canada Securian Canada Full timeDescriptionWho we needThe Director, Data Governance and Information Management will be accountable to establish and uphold enterprise-wide data principles as well as partner with functions across the business to implement data management practices and data governance. You will be responsible for the enablement of robust data quality, information management...
-
Information Security Governance
3 months ago
Toronto, Canada Norton Rose Fulbright Full timeRole The information security governance & compliance specialist takes responsibility for overseeing responses to support the client bids and client audit process, and the third-party supplier assessment process. The role is a key part of assuring our clients on the technical security measures NRF has in place for protecting client data. Providing...
-
Toronto, Ontario, Canada BFL Canada Full timeCompany OverviewBFL Canada is a leading employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firm in North America. With over 1300 professionals across 27 offices, we foster an environment that encourages creativity, leadership, and entrepreneurship.About the RoleWe are seeking a highly skilled...
-
Toronto, Canada Bank of Montreal Full timeh3>Senior IT Audit Consultant Time Type: Full time Job Family Group: Technology This is an exciting time to work at BMO, as the Bank responds to a rapidly evolving technology landscape and increasingly sophisticated customer expectations. Rather than react to these changes, BMO is proactively transforming how we do business – and Technology & Operations is...
-
Governance Specialist
2 months ago
Toronto, Canada Gore Mutual Insurance Full time**We're now at the boldest phase of our Next Horizon journey** At Gore Mutual, we've completely transformed our business in under three years. By investing in top talent and leading technology, we've redefined what it means to be a modern mutual that does good. Our path forward brings a sharper focus on our business' performance that's powered by...
-
Old Toronto, Canada Canadian Tire Corporation Full timeAbout the RoleWe are seeking a seasoned Information Security Specialist to lead our Governance and Compliance team. As Senior Information Security Specialist, Governance and Compliance, you will be responsible for maintaining cyber security policies and standards, responding to regulator and auditor inquiries, and providing advisory services to the business...
-
Associate, Data Governance, Information
6 months ago
Toronto, Canada CPP Investments Full timeCompany Description **Make an impact at a global and dynamic investment organization** When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management...
-
Vendor Governance
6 months ago
Toronto, Canada Venus Consultancy Full timeVendor GovernanceRemote Canada ContractQUALIFICATIONS "Qualifications"): - Working knowledge of vendor governance standards, practices, processes and integration. - Vendor engagement and lifecycle management experience including sourcing, contract - negotiation, vendor on-boarding, contract administration, relationship management, contract closeout and...
-
Associate, Data Governance, Information
5 days ago
Toronto, Canada CPP Investments Full timeJob DescriptionAs an associate, you ensure data governance standards are met and maintain high quality and interoperability of Data Products in the Enterprise Data Catalog. You will also support technical and business partners and assist the Data Governance team in finding innovative solutions for new data capabilities at CPP Investments.Position...
-
Toronto, Canada Canadian Tire Corporation Full timeWhat you’ll do Reporting to the AVP, Cyber Governance Risk and Compliance, the Senior Information Security Specialist, Governance and Compliance will lead the charge in maintaining cyber security policies and standards, responding to regulator and auditor inquiries, and providing an advisory function to the business surrounding cyber security...
-
Access and Privacy Advisor
2 weeks ago
Toronto, Ontario, Canada PACC-CCAP - Privacy and Access Council of Canada Full timeWe are seeking an Access and Privacy Advisor to join our team in Guelph, Ontario. This is a temporary position for up to 12 months with possible extension.Company OverviewThe Research and Corporate Services Division, Business Services Branch of the Ministry of Agriculture, Food and Rural Affairs provides strategic, operational, and adjudicative assistance to...
