Administrative Assistant, Employee Experience

4 months ago


Surrey, Canada Fraser Health Full time

Salary range: The salary range for this position is CAD $24.76 - $32.50 / hour Why Fraser Health?:
We have an exciting opportunity for a** Full Time **Administrative Assistant, Employee Experience** to join our team in **Surrey, B.C.**

**What We're Looking For**:

- ** Qualifications**: Grade 12 supplemented with courses from a recognized secretarial program.
- ** Experience**: At least three (3) years' recent related experience in a large complex business environment or health care environment, or an equivalent combination of education, training and experience will also be considered.

Detailed Overview:
**Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families**:
Provides administrative and secretarial support to the Executive Director and/or Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

**Responsibilities**:

- Provides administrative and secretarial support by drafting correspondence, transcribing and typing correspondence, reports, presentations, and memoranda.
- Researches, organizes, and summarizes support materials. Generates reports and presentations.
- Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.
- Manages appointment calendars including scheduling and coordinating meetings and/or conferences. Resolves scheduling conflicts and issues.
- Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.
- Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
- Provides timekeeping functions for the department as required.
- Assists in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information; researches expenses using online reporting functions, advises on variances.
- Performs clerical functions such as sorting and distributing incoming and outgoing mail, faxes, internal correspondence and courier documents.
- Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
- Performs other related duties.

Qualifications**:Education and Experience**

Grade 12 supplemented with courses from a recognized secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

**Competencies**
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

**Professional/Technical Capabilities**:

- Ability to operate standard office equipment and relevant computer software.
- Physical ability to perform the duties of the position.



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