Executive Assistant

2 weeks ago

St Catharines, Canada Niagara Association of REALTORS® Full time

**Summary**

Reporting to the Executive Officer (EO), the Executive Assistant (EA) understands the critical role exceptional administration plays in assisting a high-performance not-for-profit association. The EA possesses a strong client-service work ethic, background in governance, and general knowledge of organized real estate. The EA has a passion for collaborating to achieve goals and is equipped to contribute their top-tier skills to support the Executive Office of the Niagara Association of REALTORS® (NAR).

The Executive Assistant works well under pressure, with the ability to complete tasks independently without direction and must be able to prioritize their workload effectively. The nature of this position requires someone who can perform with a high degree of confidentiality and accuracy. They must have a proven ability to maintain or exercise considerable tact, judgment, and diplomacy while always maintaining exemplary poise and a professional image.

The Executive Assistant holds an integral role for the operations of the Association and delivery of the strategic plan to its Members. As such, the EA is a seasoned professional with excellent communication, critical thinking, organizational, and discretionary skills. The EA has strong interpersonal skills, with the ability to deal effectively with all levels of the Association. Excellent attention to detail and follow-through with the ability to plan, organize, and control large and small projects through to completion is a priority of the EA.

The Executive Assistant works independently towards the completion of their Canadian REALTOR® Association Executive (CRAE) designation through the guidance of the EO.

**Key Responsibilities**

The key responsibilities outlined below are interpreted as being descriptive in nature and are not an exhaustive list of all possible job requirements, tasks, and duties.
- Executive Administration Support for the Executive Office_
- Anticipates and organizes the EO’s priorities and provides effective and timely support.
- Full discretion and management of calendar and contacts for the EO. Coordinates and delivers meeting invitations and agendas to attendees, manages meeting rooms in-office, virtually and off-site and arranges for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
- Prepares comprehensive, informative, and professional reports and presentations to support the Executive Officer.
- Arranges all travel, registrations and confirmations for the Board of Directors, Executive Office, and Staff in compliance with the travel policy of the NAR.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintains professional and technical knowledge by attending educational workshops, professional development opportunities, reviewing professional publications, establishing personal networks, and participating in professional societies with the EO.
- Ensures all Association By-law and Policy Manuals are updated as per minutes of the Membership and Board of Directors meetings and distributed to Members as needed.
- Acts as the publishing editor of all correspondence prepared for the Association by the Communications Coordinator.
- Responds to all general inquiries to the Executive Office on behalf of the EO.
- Supports other NAR Staff Members at the request of the EO.
- Board Governance Administration_
- Serves as a key contact for all Board of Directors and board related activities.
- Assists the EO in all logistics of preparation for Board of Directors, Membership, Committee, Task Force and Staff meetings including assistance to the Chair, agenda preparation, reports, recording minutes, research and executing action plans.
- Assists the EO and/or staff liaison with all support required for committee work, including integration of results and progress according to committee and task force mandates and the strategic plan.
- Special Projects Coordination_
- Assists the Executive Office with the planning, organizing and execution of the NAR Annual General Meeting and Special General Meetings (when needed).
- Coordinates the administrative requirements for the Annual and Special General Meetings, Electronic Election of Directors, and Annual Strategic Planning Session of the Directors.
- Coordinates the annual Corporate Sponsorship Package of the NAR, acting as liaison between current corporate sponsors while identifying opportunities for new corporate sponsorships for the Association.
- Collaborates with the Manager, Member Services to ensure full management of logistics of NAR-lead events.

**Working Conditions**
- Scheduled work week will be Monday to Friday 8:30am to 4:30pm with the flexibility to facilitate Association events and meetings outside of the normal workday.
- All hours outside of the normal workday to be approved by the Executive Officer and recorded as Lieu/Banked Time in PayWorks.
- Tra

  • Executive Assistant

    5 days ago

    St. Catharines, Canada Westhills Care Centre Full time

    Executive Assistant We are seeking an Executive Assistant to support our Managing Director. The Executive Assistant will be responsible for all aspects of the Managing Directors daily life. This includes organizing, filing, record keeping, accounting/bookkeeping, and general administrative tasks. The Executive Assistant will also be expected to maintain a...

  • Administrative Assistant

    6 days ago

    St. Catharines, Canada Leadership Niagara Full time

    Overview: **Responsibilities**: - Provide administrative support to the executive team, including scheduling meetings, managing calendars, and handling correspondence. - Lead social media marketing - Maintain accurate records and files, both electronic and physical, ensuring they are easily accessible and up-to-date. - Coordinate logistics for events,...

  • Executive Assistant to CEO

    9 hours ago

    St. Jacobs, Canada Melo LLP Full time

    Melo LLP is currently searching for an experienced **Executive Assistant** for one of our clients in the St Jacobs, ON area. The main focus would be providing support for day-to-day business activities and making a real business impact, as right hand of main decision makes. Reporting to the CEO, and COO/CIO, you will oversee correspondence, manage projects...

  • Marketing Assistant

    7 days ago

    St. Catharines, Canada Royal LePage NRC Realty, Brokerage Full time

    Responsibilities: - Assist in the creation and implementation of marketing campaigns - Create Feature Sheets, Postcards, Marketing materials using Canva or Adobe Creative Suite - Support the development and execution of social media strategies - Monitor and report on the performance of marketing initiatives - Provide general administrative support to the...

  • assistant executive housekeeper

    Found in: Talent CA 2 C2 - 2 weeks ago

    St. Catharines, Canada Holiday Inn & Suites Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksEstablish and implement operational procedures for housekeeping departmentPlan and co-ordinate activities of housekeeping supervisors and crewsCo-ordinate inspection of assigned areasSupervise staffCo-ordinate contract servicesEnsure that safety standards and...

  • assistant executive housekeeper

    Found in: Talent CA 2 C2 - 2 days ago

    St. Catharines, Canada Holiday Inn & Suites Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksEstablish and implement operational procedures for housekeeping departmentPlan and co-ordinate activities of housekeeping supervisors and crewsCo-ordinate inspection of assigned areasSupervise staffCo-ordinate contract servicesEnsure that safety standards and departmental...

  • #115 Health Promotions Assistant

    7 days ago

    St. Catharines, Canada Canadian Mental Health Association, Niagara Branch Full time

    **JOB POSTING # 115** **Position Title**: Health Promotions Assistant **Vacancies**: 1 **Workgroup**: Senior Leadership Team **Posting Date**: April 23 - April 30, 2024 **Status**: Full-time Temporary **Start Date/ End Date**: May 6 - August 23, 2024 **Hours**: 35-hours per week; with occasional evening/weekend hours if required **Salary...

  • Publishing Program Assistant

    7 days ago

    St. Catharines, Canada Miriam Laundry Publishing Full time

    **Position Overview**: We are currently seeking a motivated and detail-oriented individual to join our team as a Publishing Program Assistant. In this role, you will play a crucial part in supporting our publishing operations, working closely with authors to bring their stories to life, and contributing to the success of our Publishing Mastermind Program and...

  • Executive Assistant/office Manager

    6 days ago

    St. Catharines, Canada Peace and Cotton Inc. Full time

    Position involves helping with Daily Operations / Order Writing / Data Admin / Organizational Duties. On the road daily between St Catharines, Hamilton and Toronto Shops. Applicant must have G License and be comfortable on the road. You will develop and implement strategies to increase organizational effectiveness and performance within Peace and Cotton...

  • Customer Service/marketing Administrative Assistant

    9 hours ago

    St. Catharines, Canada PCS of Niagara Full time

    PCS is the Niagara Region's largest, and most respected professional cleaning service provider with over 32 years in the industry! Our core values determine how we eat, sleep, clean and enjoy every day. Working at PCS is not a job for us, it’s our passion! Join us as we keep the world clean one carpet at a time! As a Customer Service/Marketing...

  • Culinary Supervisor

    7 days ago

    St. Catharines, Canada Meridian Centre Full time

    **Join our drop in job fair happening at Meridian Centre, 1 David S. Howes Way, St. Catharines, ON L2R 0B3** **Time slots include**: **Wednesday August 23 - 4:00pm - 7:00pm** **Thursday August 24 - 12:00pm - 3:00pm** **Wednesday August 30 - 4:00pm - 7:00pm** **Thursday August 31 - 12:00pm - 3:00pm** **Please bring a copy of your resume & be prepared for on...

  • Scotiamcleod Branch Operations Assistant

    3 days ago

    St. Catharines, Canada Scotiabank Full time

    Requisition ID: 177507 As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. When you join ScotiaMcLeod, you’ll be...

  • Fundraising Event Student

    2 days ago

    St. Catharines, Canada Quest Community Health Centre Full time

    Quest Community Health Centre is a dynamic non-profit, interdisciplinary health care organization. Our holistic model of care focuses on primary care, illness prevention, health promotion, community capacity building and service integration. Quest delivers healthcare that addresses the underlying social determinants of health, such as poverty, housing,...

  • Digital Marketing Strategist

    24 hours ago

    St. Catharines, Canada Napier Enterprises Full time

    Napier Outdoors is searching for a creative, data-driven Digital Marketing Strategist to add to our growing team. The Digital Marketing Strategist will be the key member executing all digital marketing initiatives. You will develop, implement, track and optimize digital campaigns across multiple platforms. Your growth mindset will shape our digital marketing...

  • Project Coordinator

    9 hours ago

    St. Catharines, Canada Meridian Credit Union Full time

    The Project Coordinator will be responsible for providing support services to the Enterprise Project Management Office (EPMO). These tasks involve administrative support to day-to-day EPMO operations, project governance, programs, and projects. The Project Coordinator will also participate in the management of the EPMO tools and assist the core teams in...

  • Project Coordinator

    9 hours ago

    St. Catharines, Canada Meridian Credit Union Full time

    **About this opportunity** At Meridian our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are. The Project Coordinator will be responsible for providing support services to the Enterprise Project Management...

  • Ministry Account Advisor

    1 day ago

    St. Catharines, Canada The Great Commission Foundation Full time

    **Main Responsibilities & Activities**: - Follow-up and correspondence with Agents including, but not limited to payroll & benefits, expense claims & advance clearings, CRA compliance requirements, account & donation inquiries, various report requests. - Assist Agents with GCF’s event tools for planning and execution of their project’s promotional...

  • Process Efficiency Specialist

    7 days ago

    St. Catharines, Canada Meridian Credit Union Full time

    **Who we are**: At Meridian, we’re committed to providing Canadians with exceptional banking, features, services, security, and advice so they can get everything they want from their money, and their lives. We are Ontario’s largest credit union and the third largest in Canada, with over 350,000 Members. Credit unions are not-for-profit, and more focused...

  • Steel Supervisor

    Found in: Talent CA C2 - 2 weeks ago

    St. Catharines, Canada Heddle Shipyards Full time

    Position Summary: Working on large ships, tugboats, and barges, the Steelworker Supervisor evaluates, directs, and executes the fabrication, installation, and welding of various parts/materials. Responsibilities: Promote adherence to safety protocols among team members and participate in accident investigations, implement corrective actions,...

  • Maintenance Planner

    7 days ago

    St. Catharines, Canada THK RHYTHM AUTOMOTIVE Full time

    THK RHYTHM AUTOMOTIVE designs and produces a variety of safety critical linkage and suspension products for automobile manufacturers across North America. At the core of our success is our ongoing commitment to quality and safety in every aspect of our work. We are currently looking for an energetic and innovative person at our **St. Catharines, Ontario...