Executive Assistant to CEO
2 weeks ago
Melo LLP is currently searching for an experienced **Executive Assistant** for one of our clients in the St Jacobs, ON area. The main focus would be providing support for day-to-day business activities and making a real business impact, as right hand of main decision makes. Reporting to the CEO, and COO/CIO, you will oversee correspondence, manage projects and communicate findings related to corporate and client initiatives.
**Responsibilities**:
- Be the first point of contact between the clients, staff, clients/prospects and executive(s).
- Create, format, proofread and edit documents and correspondence and respond promptly and accurately to all client questions, ensuring a high level of customer service.
- Conduct research for potential marketing/communications initiatives for CEO.
- Accurately update databases including CRM, project and document management systems and update intranet using SharePoint or other data management systems.
- Provide day-to-day administrative support to the CEO, to optimize the CEO’s priorities and deadlines.
- Manage meeting details and logistics such as scheduling meetings, preparing agendas, taking minutes and securing location.
- Organize and maintain filing systems, archives, and electronic files.
- Book and manage travel arrangements.
- Plan and organize events and meetings including seating plans, room layouts, menus, invitations, etc.
- Scheduling all requested meetings and calendar management - personal and business and running errands outside of the office as required.
**Requirements**:
- Bachelor's Degree in Business or equivalent education and experience.
- Five or more years of work experience as an Executive Assistant working with senior management. (Marketing or Professional Services background would be ideal).
- Microsoft Office Expert
- Expert Certification or nearing completion of certification.
- Proven skills with SharePoint and a CRM.
- Excellent verbal and written communication skills.
- Confident and friendly with the abilit to coach executives when needed.
- Valid Driver's License.
*
**Job Types**: Full-time, Permanent
**Salary**: $65,000.00-$85,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- St. Jacobs, ON: reliably commute or plan to relocate before starting work (required)
Work Location: One location
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